People & Operations Coordinator
Location
United States
Posted
74 days ago
Salary
$50K - $75K / year
Seniority
Mid Level
No structured requirement data.
Job Description
People & Operations Coordinator
Shown Media
About Us We are an NYC based creative studio that partners with category-defining tech companies, to engineer virality for fundraise announcements and product launches that dominate X (Twitter) and LinkedIn feeds, reaching tens of millions of views. With our Emmy-Winning creative team as the backbone of each campaign. We’re scaling quickly (~50+ team members and growing), and are looking for someone to take ownership of the day-to-day operations across payroll, onboarding, invoicing, and employee management. What You’ll Do You will own the execution of core internal operations across both employee management and basic financial workflows — ensuring everything runs smoothly behind the scenes. Payroll & Compensation - Run and manage payroll for salaried employees - Calculate and process overtime payments accurately - Ensure all payments are correct, on time, and documented - Coordinate with payroll systems/tools and resolve discrepancies Onboarding & Employee Setup - Own onboarding for all new hires - Send and track employment contracts - Set up employees in Slack, email, and internal tools - Grant appropriate access to software, accounts, and resources - Ensure a smooth and organized onboarding experience People Operations & Admin - Track and manage PTO across the team - Maintain organized employee records and documentation - Handle access management (adding/removing tools, permissions) - Support general employee requests and internal operations - Help improve and document internal processes over time Invoicing & Basic Finance Ops - Prepare and send client invoices based on internal templates - Ensure invoices are accurate and aligned with agreed terms - Track invoice status (sent, paid, overdue) - Follow up on outstanding invoices when needed - Coordinate with leadership on any discrepancies or questions Who You Are - Highly organized and detail-oriented - Strong with numbers and comfortable handling payroll + invoices - Reliable — you don’t let things slip through the cracks - Process-driven and able to follow structured workflows - Proactive and able to figure things out without constant direction - Comfortable working in a fast-paced, startup-like environment Nice to Have - Experience with payroll systems (e.g., Gusto, Rippling, ADP, etc.) - Experience sending invoices (QuickBooks, Stripe, etc.) - Familiarity with tools like Slack, Google Workspace, Notion, etc. - Previous experience in an agency or startup environment What Success Looks Like - Payroll is consistently accurate and on time - Invoices are sent promptly and tracked properly - New hires are onboarded quickly and smoothly - Employee access and accounts are always properly managed - PTO and employee records are clean and up to date - Internal operations run without bottlenecks or confusion Why Join Shown Media - Work with a fast-growing, high-performance team - Be a key part of scaling the company’s internal operations - Opportunity to grow into a more senior operations or People Ops role over time - Remote flexibility
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EvenUpEvenUp uses data and technology to help plaintiffs and attorneys achieve better legal outcomes.
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