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This role is exempt on-site at our New Providence CBO location or remote, reporting to the Medical Equipment Operations Manager.
Sr. Project Coordinator
Location
California
Posted
66 days ago
Salary
$80K - $100K / year
Seniority
Senior
Job Description
Sr. Project Coordinator
Prism Vision Group
OVERVIEW PRISM Vision Group is seeking a highly organized and detail-oriented Senior Project Coordinator to support Chief Medical Officer (CMO) and advance physician-led initiatives across the organization. This role is instrumental in helping plan and execute key physician workstreams, from leadership meetings to physician retreats. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, communicates effectively with physicians and executive stakeholders, and brings structure and follow-through to physician-focused initiatives. Compensation DOE: Range: $80,000-100,000K Executive Support - Provide executive administrative to support to the CMO (e.g., calendar, expenses, travel logistics) - Serve as the primary coordinator for strategic initiatives and leadership activities led by the CMO, including the Physician Leadership Council and Medical Director Council - Schedule, plan, and manage logistics for monthly physician leadership meetings, including agenda creation, materials development, and follow-up communication - Draft correspondence, executive summaries, and briefing materials for internal and external physician audiences - Develop agendas, content, and minutes for Executive Staff Meetings - Activities and related support may be after-hours to accommodate physician schedules Physician Leadership Program Management - Work with functional areas (e.g., Finance, Data Analytics, RCM, Operations) to adjust and track on physician-leadership related KPIs and reporting - Organize, document, and track on physician-leadership council goals, initiatives, and KPIs - Lead and manage meetings with corporate and operations partners as they relate to CMO initiatives New Physician Assimilation - Schedule, coordinate, and manage meetings related to new physicians (“New Physician Day,” CMO-site visits) - Lead the new physician mentorship program in collaboration with CMO and supporting corporate functions - Promote new physician engagement and culture via continued communication and maintenance of communication channels - Work with recruiting liaison team to ensure seamless onboarding of new physicians and isolate areas of support from the CMO Retreat & Event Planning - Lead planning and execution of physician-facing events such as the annual physician retreat and leadership summits - Develop slides and materials for physician-facing events - Coordinate with internal stakeholders to ensure seamless execution of event logistics - Create and maintain event timelines, trackers, and budgets Project Management & Communications - Adapt quickly to new, high-priority initiatives impacting the CMO and physician experience - Track physician-related projects, timelines, and deliverables, ensuring clarity, alignment, and accountability across teams - Develop and maintain trackers and project documents to keep stakeholders informed - Liaise with cross-functional departments (e.g., HR, Operations, Marketing) to ensure successful execution of physician initiatives Physician Engagement & Culture Building - Conduct routine site-visits with CMO to meet with physician and staff - Help develop initiatives to strengthen physician community, connection, and culture across PRISM - Support efforts to document and share physician best practices across the network Education: - Bachelor’s degree required; background in healthcare administration, communications, or project management required Experience: - 2–4 years of experience in project coordination and executive support Skills & Attributes: - Exceptionally organized and detail-oriented - Comfortable working with high-level executives and physician stakeholders - Strong written and verbal communication skills - Proficient in Microsoft Office (PowerPoint, Excel, Outlook, Word) and project tools (e.g., Smartsheet, Teams) - Professionalism, discretion, and a collaborative, can-do attitude WORK ENVIRONMENT & TRAVEL - Remote position with travel required for retreats, occasional in-person events, and clinic site visits (25%)
Job Requirements
- Bachelor’s degree required; background in healthcare administration, communications, or project management required
- 2–4 years of experience in project coordination and executive support
- Provide executive administrative support to the CMO (e.g., calendar, expenses, travel logistics)
- Serve as the primary coordinator for strategic initiatives and leadership activities led by the CMO, including the Physician Leadership Council and Medical Director Council
- Schedule, plan, and manage logistics for monthly physician leadership meetings, including agenda creation, materials development, and follow-up communication
- Draft correspondence, executive summaries, and briefing materials for internal and external physician audiences
- Develop agendas, content, and minutes for Executive Staff Meetings
- Activities and related support may be after-hours to accommodate physician schedules
- Work with functional areas (e.g., Finance, Data Analytics, RCM, Operations) to adjust and track on physician-leadership related KPIs and reporting
- Organize, document, and track on physician-leadership council goals, initiatives, and KPIs
- Lead and manage meetings with corporate and operations partners as they relate to CMO initiatives
- Schedule, coordinate, and manage meetings related to new physicians (“New Physician Day,” CMO-site visits)
- Lead the new physician mentorship program in collaboration with CMO and supporting corporate functions
- Promote new physician engagement and culture via continued communication and maintenance of communication channels
- Work with recruiting liaison team to ensure seamless onboarding of new physicians and isolate areas of support from the CMO
- Lead planning and execution of physician-facing events such as the annual physician retreat and leadership summits
- Develop slides and materials for physician-facing events
- Coordinate with internal stakeholders to ensure seamless execution of event logistics
- Create and maintain event timelines, trackers, and budgets
- Adapt quickly to new, high-priority initiatives impacting the CMO and physician experience
- Track physician-related projects, timelines, and deliverables, ensuring clarity, alignment, and accountability across teams
- Develop and maintain trackers and project documents to keep stakeholders informed
- Liaise with cross-functional departments (e.g., HR, Operations, Marketing) to ensure successful execution of physician initiatives
- Conduct routine site-visits with CMO to meet with physician and staff
- Help develop initiatives to strengthen physician community, connection, and culture across PRISM
- Support efforts to document and share physician best practices across the network
Benefits
- Remote position with travel required for retreats, occasional in-person events, and clinic site visits (25%)
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