This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Executive Assistant will provide high-level support to senior R&D leaders across Engineering, Product, and Infrastructure & Security, ensuring executives can focus on strategic priorities and operational excellence. This role is responsible for: - Complex calendar management - Cross-functional meeting coordination - Travel planning - Expense oversight - Departmental offsite execution This position operates within a collaborative and fast-paced remote environment, partnering closely with peers and other teams to streamline workflows and maintain operational efficiency. The ideal candidate anticipates needs, resolves conflicts proactively, and contributes to improving executive support systems. This position offers the opportunity to make a significant impact on the effectiveness of senior leadership while working in a dynamic, innovative, and fully remote team setting. Qualifications - 5+ years supporting senior leaders (Sr Director/VP/SVP), ideally in technical functions such as Engineering, Product, or Infrastructure/Security. - Demonstrated excellence in high-volume calendar and meeting management in a fully remote environment using tools such as Google Calendar, Slack, and Zoom. - Strong familiarity with technical workflows, terminology, and processes, including incident response, product launches, roadmaps, and hiring cycles. - Experience managing budgets and acting as a financial steward for departmental or team initiatives. - Exceptional written communication and follow-through skills with a high level of attention to detail. - Strong project management capabilities, ownership mindset, and ability to prioritize effectively under pressure. - High professionalism, discretion, and ability to handle confidential information with judgment. - Bonus: Experience in remote-first SaaS environments, process improvement initiatives, and complex interview scheduling. Requirements - 5+ years supporting senior leaders (Sr Director/VP/SVP), ideally in technical functions such as Engineering, Product, or Infrastructure/Security. - Demonstrated excellence in high-volume calendar and meeting management in a fully remote environment using tools such as Google Calendar, Slack, and Zoom. - Strong familiarity with technical workflows, terminology, and processes, including incident response, product launches, roadmaps, and hiring cycles. - Experience managing budgets and acting as a financial steward for departmental or team initiatives. - Exceptional written communication and follow-through skills with a high level of attention to detail. - Strong project management capabilities, ownership mindset, and ability to prioritize effectively under pressure. - High professionalism, discretion, and ability to handle confidential information with judgment. - Bonus: Experience in remote-first SaaS environments, process improvement initiatives, and complex interview scheduling. Benefits - Anticipated base salary range: $92,000 - $105,000 per year, with potential variable compensation. - Fully remote role with monthly work-from-home stipend. - Flexible vacation policy and family planning support programs. - 401(k) match, dental, medical, vision, and life insurance coverage. - Equity participation opportunities. - Learning and development program to explore industry trends and personal growth. - Supportive and inclusive workplace culture prioritizing employee well-being.

• Provide structured administrative and operational support to a multi-state real estate investor. • Focus on rental operations stability and system optimization. • Manage property calendars, ensuring synchronization to prevent double bookings. • Coordinate guest and tenant communication. • Organize inbox workflows, building SOPs. • Support social media management and CRM automation. • Track development milestones and communicate with vendors. • Schedule and manage social media content, engagement, and ads. • Assist with creating marketing visuals using Canva.

• Manage scheduling, travel planning, and meeting coordination across business and personal commitments • Keep inboxes, tasks, and communication organized and aligned with priorities • Coordinate with vendors, partners, and service providers when needed • Handle personal logistics including furnishings, events, research, and travel arrangements • Source and evaluate vendors, designers, and service providers based on project requirements • Support light project management by tracking tasks, timelines, and deliverables • Research SaaS tools, integrations, and automation options to streamline workflows • Test software options and summarize recommendations based on needs and constraints • Assist with operational tasks such as researching payment systems or vendor solutions • Conduct deep research on vendors, tools, and services for specific projects • Request quotes, compare options, and present recommendations clearly • Anticipate needs and proactively fill in gaps before being asked • Ask clarifying questions and provide solutions that support fast decision-making • Coordinate personal errands, product sourcing, and virtual consultations • Manage purchases, shipping updates, and tracking logistics • Maintain organized records of ongoing orders, vendors, and personal services • Handle sensitive tasks with confidentiality, judgment, and discretion

• Owning all day-to-day operations and administration end-to-end • Acting as the primary point of contact for clients — via phone, email, and WhatsApp • Managing the full order lifecycle from confirmation through to delivery • Actively supporting the sales process — following up on quotes and leads • Building and maintaining strong client relationships that drive repeat business • Supporting production workflows, timelines, and supplier coordination • Identifying inefficiencies in existing processes and implementing improvements • Communicating directly and regularly with the CEO via WhatsApp