Scale Virtually VA

• Manage property listings across rental platforms, including updating pricing, availability, photos, and descriptions. • Respond promptly to tenant inquiries and coordinate property showings. • Process rental applications and assist with tenant screening and lease preparation. • Coordinate move-ins, move-outs, inspections, and onboarding documentation. • Track rent payments, send payment reminders, and maintain accurate financial records. • Coordinate maintenance requests with tenants and vendors and monitor repairs through completion. • Track lease renewals, notices, and important property deadlines. • Maintain accurate records across CRM systems, email, and property management platforms. • Coordinate utility setup, transfers, and account updates during tenant transitions. • Assist with rental market research and pricing recommendations.

• Overseeing day-to-day operational execution across Cureate's food supply chain network • Managing communication channels, addressing fulfillment issues, and ensuring operational commitments are tracked • Serving as the primary operational contact across shared inboxes supporting buyers, vendors, and internal teams • Monitoring active orders from confirmation through successful delivery • Overseeing operational execution of Cureate events from planning stages through completion • Guiding buyers and vendors through the onboarding process • Maintaining operational workflows supporting onboarding, fulfillment, and supply chain activities • Delivering organized daily updates with complete operational context

• Monitor active project schedules and compare planned milestones against actual field progress • Assess schedule impacts when delays occur and communicate revised expectations promptly • Obtain missing information from superintendents, vendors, and stakeholders without being prompted • Address unclear project status updates before they develop into larger scheduling issues • Maintain JobTread as the primary and most accurate project management system • Update incomplete, outdated, or conflicting information as soon as discrepancies are identified • Verify and reconcile differences between field activity and system records • Ensure budgets, schedules, RFIs, change orders, and project documentation reflect current jobsite conditions • Act as the communication bridge between Project Managers, superintendents, subcontractors, and field teams • Clarify inconsistent reports by communicating directly with involved parties • Close information gaps when updates are delayed, incomplete, or unclear • Escalate issues only when coordination efforts cannot resolve them operationally • Proactively communicate with vendors regarding deliveries, lead times, and constraints • Follow up consistently on pending deliveries and schedule commitments • Coordinate material arrivals with actual site readiness • Reduce disruptions caused by delivery timing conflicts or logistical delays • Monitor permits and approvals from submission through final issuance • Follow up with agencies and stakeholders to obtain status updates • Maintain organized compliance records and supporting documentation • Identify and communicate risks when approval delays may impact project schedules • Prepare project progress reports using current field information • Resolve documentation gaps to maintain reporting accuracy • Maintain organized records including safety documentation, equipment logs, and project files • Update master schedules as project conditions evolve • Identify variances between planned activities and actual site progress • Prevent scheduling conflicts from creating downstream operational impacts

• Reconnect with architects, developers, consultants, and previous proposal contacts using relevant context rather than generic messaging • Review proposal records, CRM history, and prior communications to understand relationship background before initiating contact • Conduct outbound outreach through RingCentral, email, and other approved channels without requiring scripts or ongoing approval • Adjust conversations naturally based on stakeholder responses and business opportunities • Move interested prospects toward meaningful next steps such as meetings, calls, or in-person discussions with the President • Document after every interaction: conversation outcome, agreed next action, relationship insights (timing, pricing considerations, trust level, competitive landscape, decision factors) • Establish and maintain a structured outreach tracking process when systems are incomplete or nonexistent • Independently manage follow-up schedules, relationship stages, and communication history • Ensure follow-up commitments are completed without reminders • Reprioritize outreach efforts based on leadership direction, market conditions, and opportunity quality • Maintain CRM records and tracking tools that remain organized, current, and easy to understand • Engage directly with architects, developers, consultants, and industry decision-makers • Communicate professionally and confidently without dependence on scripts • Ask thoughtful business-development questions, including: reasons proposals were not selected, project budget limitations, anticipated decision timelines, factors influencing competitor selection • Gather actionable market intelligence that can support future business development efforts • Research organizations prior to outreach, including leadership teams, active projects, market position, and strategic focus • Identify prospects that align with the firm's engineering capabilities and target project profile • Prioritize relationship quality and long-term opportunity potential over outreach volume • Screen out low-probability or poorly aligned opportunities before resources are invested • Coordinate meetings and discussions between senior stakeholders and the President • Draft concise, executive-level communications that reflect the President's communication style • Organize incoming documents, proposals, correspondence, and supporting materials • Monitor deadlines, follow-up commitments, and outstanding requirements across active opportunities • Prepare organized information to support invoicing processes and QuickBooks-related administrative tasks • Monitor LinkedIn communications and identify potential opportunities for engagement • Surface partnership opportunities, project leads, and strategic connections from inbound activity • Maintain current project references, qualifications, marketing collateral, and firm information • Collect recurring market feedback and communicate trends, concerns, and opportunities to leadership

• Take operational pressure off the owners by owning the day-to-day execution of rental property operations • Manage multiple active properties, communication channels, and deadlines simultaneously • Ensure listings stay active and competitively priced • Track rent payments and resolve maintenance requests without constant follow-up from ownership • Coordinate communication with tenants and vendors across multiple platforms • Organize and maintain records of operations and communications effectively

• Act as the first operational filter for incoming requests, opportunities, decisions, and interruptions before they reach the CEO. • When new requests enter the CEO's inbox, calendar, or communication channels: - Determine whether the CEO must be involved - Identify items that can be delegated - Flag items that should be postponed - Recommend items that should be declined - Protect executive focus by preventing unnecessary involvement • When priorities conflict, surface recommendations instead of simply presenting problems. • Project Execution When the CEO introduces a new initiative, partnership, idea, or strategic priority: - Convert it into a documented execution plan - Define objectives and desired outcomes - Assign ownership - Establish timelines and milestones - Define success metrics - Determine immediate next actions • Maintain visibility from project launch through completion. • Follow up proactively when deadlines slip, ownership becomes unclear, or momentum stalls. • Meeting Management Before executive and leadership meetings: - Prepare briefing documents - Gather relevant background information - Identify risks and unresolved decisions - Present recommended actions • During meetings: - Capture decisions in real time - Document commitments and ownership - Record action items requiring follow-through • After meetings: - Distribute action items - Confirm ownership - Track completion - Follow up until commitments are executed • If decisions are made without clear owners, resolve the ambiguity immediately. • Leadership Accountability Maintain a single source of truth for active initiatives. • Track: - Deliverables - Deadlines - Risks - Escalations - Bottlenecks - Ownership • Provide weekly executive reporting that highlights: - Progress - Risks - Missed commitments - Decisions requiring executive input • Escalate execution risks before they become operational problems. • Communication Management Draft and manage: - Leadership updates - Internal communications - Meeting summaries - Follow-up messages - Strategic announcements • Translate CEO direction into communication that teams can execute without requiring repeated clarification. • Decision Tracking Maintain a CEO Decision Log. • For every significant decision: - Document the decision - Capture why it was made - Record ownership - Track execution status • Prevent repeated discussions caused by missing documentation or unclear accountability. • Organizational Clarity Identify situations where: - Ownership is unclear - Multiple leaders believe they own the same initiative - Priorities compete for the same resources - Teams are overcommitted - Strategic direction is being interpreted differently across departments • Escalate issues with recommended solutions rather than observations alone.

• Build and ship multi-agent orchestrator systems using Claude Code / agent frameworks • Design agent roles, workflows, and memory structures for real business operations • Implement coordination logic between agents (task delegation, state passing, retries) • Ensure systems are production-ready (not demos or notebooks) • Continuously refine agent behavior based on real-world execution outcomes • Convert business workflows into automated AI-driven pipelines • Build standalone agent SDKs and reusable automation modules • Design systems that execute multi-step business processes without human intervention • Ensure workflows are reliable, observable, and maintainable in production environments • Optimize for failure recovery, not just successful execution paths • Design and implement PostgreSQL schemas for agent systems and workflows • Build Supabase-backed applications powering AI agents and automations • Ensure data integrity across multi-agent operations • Structure databases for real-time agent execution and state tracking • Debug and optimize backend performance when workflows break • Build and maintain production API integrations across business tools • Connect AI agents to external systems (CRMs, property tools, communication tools) • Handle authentication, rate limits, retries, and failure states • Ensure integrations are stable and production-safe, not experimental scripts • Debug end-to-end system flows when integrations fail • Take systems from architecture → build → deployment → production use • Package AI systems into usable tools or SDK-like deliverables • Ensure systems are deployable, maintainable, and configurable • Write clean, production-grade code (not prototypes or notebooks) • Maintain and improve systems after deployment based on real usage • Identify missing requirements without being told • Break down ambiguous system requests into buildable components • Choose implementation paths independently • Debug production issues without escalation dependency • Maintain momentum without waiting for structured assignments

• Take operational pressure off the owners by owning the day-to-day execution of rental property operations across listings, tenant coordination, rent tracking, maintenance coordination, and lease administration • Be the operational follow-through layer between tenants, vendors, platforms, and ownership, keeping workflows moving without waiting for instructions • Manage multiple active properties, communication channels, and deadlines simultaneously while maintaining clean records and fast response times • Conduct rental market analysis and prepare pricing summaries • Create and maintain accurate property listings • Respond to tenant inquiries within 24 hours • Send and track pre-screening questionnaires for applicants • Coordinate inspection scheduling and move-in processes • Monitor and track rent payments, maintaining accurate records • Log and categorize maintenance requests, coordinate repairs • Track lease expiration timelines and coordinate renewals • Manage communication across multiple platforms and ensure records are updated in real time

• Take operational pressure off the owners by owning the day-to-day execution of rental property operations across listings, tenant coordination, rent tracking, maintenance coordination, and lease administration. • Manage multiple active properties, communication channels, and deadlines simultaneously while maintaining clean records and fast response times. • Provide rental market analysis support by researching rental comps across various platforms. • Create and maintain accurate property listings across multiple platforms. • Send and track pre-screening questionnaires for all inbound applicants. • Coordinate inspection scheduling, move-in dates, and onboarding timelines. • Send rent reminders and payment follow-ups proactively. • Log and categorize maintenance requests and coordinate directly with vendors.

• Serve as the gatekeeper of deal quality for our Austin, TX acquisitions pipeline. • Responsible for sourcing, analyzing, underwriting, and coordinating deals. • Monitor Austin-area MLS daily to identify properties within our buy box. • Review inbound opportunities from agents, wholesalers, and off-market sources. • Gather and validate property, comp, rental, and market data. • Calculate MAO, ARV, and projected cash-on-cash returns. • Coordinate underwriting workflow once deals show potential. • Maintain clean, structured, and version-controlled deal tracking systems.