• Deliver comprehensive executive support: Manage complex calendars across multiple time zones and coordinate intricate domestic and international travel itineraries to ensure seamless executive operations. • Facilitate strategic communication: Serve as a primary liaison between the executive and internal or external partners by drafting high-impact correspondence and tracking critical meeting action items to completion. • Drive operational efficiency: Support strategic initiatives from planning through execution while maintaining the highest standards of confidentiality and implementing process improvements to optimize executive workflows.

• Owning all day-to-day operations and administration end-to-end • Acting as the primary point of contact for clients • Managing the full order lifecycle • Actively supporting the sales process • Building and maintaining strong client relationships • Supporting production workflows and supplier coordination • Assisting with product costing, pricing structures, and customisation specifications • Identifying inefficiencies and implementing improvements • Building and maintaining systems that keep the business organised • Communicating directly and regularly with the CEO

• Manage the CEO’s calendar, meetings, and communications • Coordinate client and internal projects in MS Teams and Accelo • Track deadlines, follow up on deliverables, and provide status updates • Review and quality-check documents, presentations, and reports • Create high-quality presentations and visual materials in PowerPoint/Canva • Handle sensitive data with strict security and confidentiality • Plan and coordinate corporate events remotely • Generate reports and insights using MS365 Copilot • Assist with basic bookkeeping tasks (expenses, draft invoices)

Role Description We’re looking for a high-level Executive Assistant who can bring clarity, structure, and momentum to a fast-paced executive’s business and personal priorities. This role is built for someone who thrives on variety, moves quickly, and enjoys solving problems with creativity and resourcefulness. You will support a founder who manages multiple ventures, coordinate both operational and lifestyle tasks, and help keep systems, communication, and decisions moving forward. If you’re sharp, organized, and tech-comfortable, this role will fit you well. Qualifications - Highly organized, detail-driven, and proactive with strong follow-through - Tech-comfortable and confident navigating new systems or researching SaaS tools - Strong multitasker who can balance administrative, operational, and research-based work - Excellent written and verbal communicator - Comfortable with on-call availability when needed - Fast learner who thrives in dynamic, fast-paced environments - Calm, resourceful, and capable of managing competing priorities independently - High level of discretion, judgment, and professionalism Requirements - Experience supporting founders or executives (nice to have) - Background in operations, research, project coordination, or lifestyle management (nice to have) - Interest in technology, systems, and digital tools (nice to have) Benefits - You will be paid in USD (bi-monthly: every 15th and 30th) - Up to 14 days of Paid Time Off annually (starting Day 1) - Observance of Holidays based on your location - 100% remote setup so you can work wherever you feel productive - Direct collaboration with a founder running multiple ventures - Exposure to SaaS, tech, lifestyle projects, and operational problem-solving Application Process Overview - Initial Application - Submit your application and complete our prequalifying questions - Video Introduction - Record a video introduction to showcase your communication skills and work experience - Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) - Recruitment Interview - Initial screening with our talent team - Executive Interview - Meet with senior leadership to discuss role alignment - Client Interview - Final interview with the client team you'd be supporting - Background & Reference Check - Professional reference verification - Job Offer - Successful candidates receive a formal offer to join the team