Optimal

Develop and execute PR and link building strategies, establish relationships with media, and create targeted media lists to secure high-quality press coverage and backlinks for clients while aligning with overall SEO goals.

Role Description An HR Manager is a strategic leader responsible for overseeing all aspects of human resources practices and processes within the property management function. They serve as a vital bridge between organizational management and employees, ensuring that people strategies align with business goals. Their core objectives are to attract and retain the right talent, foster a positive and productive workplace culture, and maintain systems that ensure compliance and support organizational growth. The role has evolved beyond its traditional administrative personnel scope into that of a strategic business partner actively contributing to decision-making, workforce planning, and the overall success of the property management operations. Qualifications - Leadership & People Management: At least 5 years experience in the leadership role. Strong ability to lead, mentor, and develop Team Members. - Strategic Thinking: Capability to align HR strategies with business objectives. - Client Relationship Management: Proven ability to build and maintain strong client partnerships. - Communication Excellence: Superior verbal and written communication skills. - Organizational & Multitasking Skills: Ability to manage multiple HR functions efficiently. - Attention to Detail: High accuracy in managing Team Member records and HR compliance matters. - Confidentiality & Ethics: Commitment to maintaining strict confidentiality of team members and company information. - Tech-Savvy: Proficiency in HR software, payroll systems, MS Office, and other HR-related tools. Requirements - Strategic Timesheet & Attendance Management - Review & Approval: Oversee submitted timesheets for accuracy and completeness, ensuring proper attendance tracking and compliance with company policies. - Error Handling & Corrections: Promptly address discrepancies, ensuring accurate record-keeping and payroll processing. - Payroll Integration: Ensure seamless integration of approved timesheet data into the payroll system, maintaining accurate Team Member compensation. - Data Analytics & Reporting: Generate analytical reports to gain insights into team productivity, attendance trends, and project efficiency. - Insightful Performance Monitoring - Productivity Assessments: Conduct periodic reviews of screenshots and system logs to evaluate Virtual Property Manager (VPM) efficiency, consistency, and stability. - Process Optimization: Identify areas for improvement and implement strategies to enhance Team Member performance and productivity. - Team Member Engagement: Proactively support and develop strategies to maintain a high-performance culture. - Advanced Recruitment & Onboarding - Talent Acquisition Strategy: Develop and implement recruitment strategies to attract top talent. - Job Posting & Candidate Sourcing: Create and manage job postings on various platforms, leveraging multiple sourcing techniques. - Interview Coordination: Streamline the interview process by aligning candidates with key stakeholders. - Onboarding Excellence: Design and execute a structured onboarding program to ensure a seamless transition for new hires. - Assess current and future staffing needs based on business goals, workload demands, and projected growth. - Comprehensive Records & HR Data Management - HR Data Integrity: Maintain accurate and up-to-date Team Member records, including job history, performance evaluations, and compliance documentation. - Database Management: Ensure all Team Member information is consistently and correctly recorded in the HR database for efficient reporting and auditing. - Document Control: Oversee the organization and secure storage of HR-related documents. - Payroll & Client Invoicing Administration - Payroll Oversight: Assist in payroll preparation, ensuring accuracy in absences, bonuses, and leaves. - Financial Accuracy: Validate and cross-check timesheets, payroll data, and client invoicing details to prevent discrepancies. - Contract Compliance: Ensure client-related data, including pricing, company names, and contract details, align with agreed terms. - Team Member Relations & Engagement - HR Advisory Role: Act as a point of contact for Team Member inquiries regarding policies, procedures, and HR programs. - Conflict Mediation: Facilitate the resolution of Team Member concerns, grievances, and minor disputes. - Culture Development: Implement initiatives that foster a positive work environment and enhance Team Member satisfaction. - Compliance, Policy Implementation & Workplace Standards - Regulatory Compliance: Ensure adherence to HR policies and labor laws, reducing compliance risks. - Process & Policy Enhancement: Develop, update, and enforce company policies while identifying areas for improvement in HR processes. - Professional Work Environment: Uphold workplace professionalism standards, ensuring team members maintain a presentable and professional setup. - Administrative & HR Support - Strategic Meeting Coordination: Schedule and manage HR-related meetings, facilitating discussions between leadership, Team Members, and clients. - HR Reports & Presentations: Prepare detailed HR reports, dashboards, and presentations for management, offering insights and recommendations. - Performance Management & Team Member Development - Performance Review Facilitation: Assist in implementing performance appraisal processes and goal-setting strategies. - Feedback Analysis: Collect and organize performance feedback, enabling data-driven decision-making for talent development. - Training & Career Growth: Develop training programs that support career progression and continuous learning. - In-Country Banking & Legal Relationships - Establish and maintain strong relationships with in-country banking partners to facilitate smooth financial transactions. - Engage with in-country attorneys for legal guidance on HR matters, labor laws, and compliance requirements. - Ensure contracts, employee agreements, and HR policies are legally sound and up to date. - Client-Facing Meetings & Relationship Management - Client Engagement: Act as a key HR representative in client meetings, building and maintaining strong relationships. - Follow-Ups & Issue Resolution: Regularly follow up on client concerns, addressing HR-related queries and ensuring seamless collaboration. - Strategic Client Support: Provide HR insights to clients, ensuring alignment with workforce planning and compliance requirements. Benefits - Based on a 40-hour work week. - 10 Paid Days Off (Approved same day or next day by HR) - 6 Paid Holidays (Based on Filipino Holidays) - HMO (Comprehensive Medical & Dental - 100% Paid for by Company) - Time: 8 am CST - 5 pm CST (Managing U.S Based Clients)

Role Description The Account Manager - Property Accounting & Bookkeeping will be responsible for overseeing the accounting team and ensuring smooth financial operations. - Oversee the accounting team, managing junior and senior accountants. - Supervise accounts payable and receivable, ensuring timely and accurate processing of transactions. - Lead bank and credit card reconciliations and financial statement reviews. - Develop and implement financial policies, ensuring compliance with industry standards and company procedures. - Conduct performance reviews, provide training, and mentor team members for skill enhancement and career growth. - Handle complex accounting queries, addressing bookkeeping concerns and pending transactions. - Ensure accuracy in vendor & utility bill postings, AP pay runs, and payroll processing via Intuit/Gusto. - Oversee financial reporting, including Income Statements, Balance Sheets, and property distributions. - Manage move-out accounting, bill backs, journal entries, accruals, and HUD statement entries. - Coordinate management fee pulls and property packet preparation. - Collaborate with leadership to strategize financial improvements and optimize workflows. - Maintain clear and professional communication regarding all financial operations. - Utilize accounting software such as AppFolio, Buildium, Yardi, RentManager, and QuickBooks Online efficiently. - Drive process improvements to enhance efficiency, reduce errors, and streamline team operations. - Review and supervise timesheets of team members, ensuring accuracy of approved billable hours. Qualifications - Advanced knowledge of accounting principles, financial reporting, and reconciliations, especially for property accounting. - Strong leadership and team management abilities. - Excellent organizational and problem-solving skills. - High attention to detail and accuracy in financial record-keeping. - Strong interpersonal and communication skills to coordinate with team members and leadership. - Proficiency in MS Excel and cloud-based accounting software; experience with QuickBooks Online is required, Yardi is a plus. - Ability to handle pressure and meet deadlines efficiently. - Adaptability to a multicultural, remote work environment. Requirements - Employment Type: Independent Contractor, Full-time (AM) or Part-time (Consultant). - Schedule: U.S. business hours (EST, CST, MST, PST). Benefits - 100% Remote Work. - Starting pay commensurate with skills and experience. - Weekends Off. - 10 Paid Time Off per year. - 6 Paid Holidays (Philippine Holidays). - HMO (Medical & Dental) fully covered after 6 months. - Independent work environment with team support as needed.

OPTIMAL Testimonial Video: https://drive.google.com/file/d/1odXjOKSF6w64Z-1Srh8NCYXZkpf2s4sW/view  Job Description - Team Leader - Property Management (Management Level) About Us: OptimalBooks is a property management support company that works with real estate investors and property managers across North America, helping them achieve Time, Financial, and Location freedom through the implementation of remote property management techniques with back-office management and fulfillment. Our Leadership Team is made up of Ex-Big 4 Accounting and Consulting professionals as well as property managers who have experience managing commercial and residential portfolios for the likes of Blackstone and Prologis as well as your local property management firm. About the Role: We are seeking an experienced Team Leader – Property Management to oversee a remote property management team. This role combines hands-on property management expertise with leadership responsibilities, ensuring operational excellence, team performance, and adherence to company standards. Who is this role a fit for? We are looking for someone who is strong technically but also has soft skills including being driven, proactive, detail-oriented, calm under pressure, and an empathetic leader who can rally a team behind a common goal. Primarily Responsibilities: - Oversee and ensure the quality of work and efficiency of assigned property management tasks within the company. - Review attendance logs, shift reports, and daily outputs to ensure accuracy, productivity, workload balance, and smooth coordination across team members. - Act as the main point of contact for team members regarding work-related concerns and general support. - Mentor, guide, and review the work of team members when needed. - Lead the onboarding and training of new hires and internal staff. - Provide ongoing training within the department, including the development of training materials, documentation, and internal forms. - Maintain regular internal meetings (cadences) and prepare monthly productivity reports and other reports required by management. - Coordinate internal updates, write procedures, and develop templates to improve operational efficiency. - Exercise management-level responsibilities such as staffing recommendations, performance evaluations, promotions, salary recommendations, performance management, and, when necessary, terminations. - Ensure adherence to company policies, risk standards, and internal controls. Contribute to the development and enhancement of internal controls to mitigate operational risks. - Perform other related duties as assigned by management. - Record internal training sessions and create team-specific training materials as needed. Ultimately, As Team Leader, set a strong example, ensure smooth team operations, support team engagement, and guide the team toward meeting internal KPIs and performance standards.  Ideal Qualifications: - Minimum 3 - 5+ years of experience in real estate or property management - Hands-on experience using platforms such as AppFolio, Buildium, Yardi, RentManager, or similar systems - Strong background in tenant coordination, maintenance coordination, and leasing operations - At least 2+ years of leadership experience with reporting responsibilities to management - Strong ownership mindset with proven ability to drive results and impact business performance - Ability to work independently with minimal supervision and make sound operational decisions - Excellent communication and interpersonal skills - Proactive, detail-oriented, calm under pressure, and highly empathetic in team handling Compensation & Benefits Package: - TBD - based on experience - 10 Paid Days Off (Approved same day or next day by HR) - 6 Paid Holidays (Based on Filipino Holidays) - HMO coverage after 6 months - Independent Work Environment

Optimal is seeking a Vice President of Sales, Healthcare to drive revenue growth and expand our presence across the healthcare landscape, particularly with small to mid-size independent agencies. This is a senior, highly consultative individual contributor role focused on leading complex, high-value opportunities, building executive-level client relationships, and delivering strategic, data-driven solutions. The Vice President of Sales, Healthcare will partner closely with the SVP of Sales and senior leadership to identify new business opportunities, grow key accounts, and shape go-to-market strategy within the healthcare vertical. This role is ideal for a seasoned seller who thrives in enterprise-level sales, brings a strong point of view on healthcare media, and is energized by winning and scaling meaningful client partnerships. Optimal works hard to provide our clients with innovative solutions based on the diverse perspectives of our team. To that end, we’re committed to recruiting team members from a wide range of backgrounds and experiences. We encourage applicants of all races, colors, gender identities, religions, ages, sexual orientations, national and ethnic origins, disabilities, marital status, veteran status, and all backgrounds. Optimal is an equal-opportunity employer. Optimal job offers are contingent on the results of a background check. About the Health Division Optimal pioneers the best integration of data and technology to reach and persuade audiences with the most efficient and effective digital advertising solutions in healthcare and beyond. We combine the highest quality data and brand-safe inventory to deliver the most efficient digital media solutions for consumer health brands and organizations. Fully permissioned, transparent, and trustworthy, we protect patient privacy while creating the highest quality audiences anywhere. Everyone at Optimal has the opportunity to learn, grow, and progress. We provide our team with the personal and professional development they need to achieve real career advancement. We’re always looking for exceptional people to join our team. If this sounds like you, please apply! Essential Functions, Duties, and Responsibilities: - Own and drive revenue growth within the healthcare vertical, focusing on large, complex, and high-value opportunities - Lead the full sales cycle from opportunity identification through pitch, negotiation, and close - Build and maintain senior-level client relationships, serving as a trusted advisor across key accounts - Develop and execute strategic sales approaches tailored to client objectives, competitive dynamics, and market trends - Lead the development of RFP responses, proposals, and pitch materials that reflect sophisticated targeting, activation, and measurement strategies - Translate complex healthcare measurement frameworks, including NRx, script lift, cost-per-diagnosed patient, audience quality, and direct response metrics, into clear and compelling client value - Serve as a subject matter expert in healthcare media, including endemic publishers and digital health platforms, to inform strategy and differentiate offerings - Partner cross-functionally with analytics, product, campaign management, and operations teams to ensure strong execution and performance - Identify and pursue new market opportunities, partnerships, and client segments to expand the organization’s footprint - Maintain accurate pipeline tracking, forecasting, and CRM reporting to support revenue visibility and planning - Collaborate with Finance on pricing, deal structuring, and revenue planning - Attend conferences and industry events while professionally representing Optimal - Maintain confidentiality and professionalism - Ability to travel for in-person client meetings and conferences as needed - Perform other duties as assigned Healthcare Category Fluency - Deep experience with endemic health publishers and digital platforms - Strong understanding of competitive targeting and audience activation strategies - Expertise in healthcare measurement, including NRx, script lift, cost-per-diagnosed patient, audience quality, and direct response - Deep familiarity with targeting nuances across pharmaceuticals, clinical trials, OTC products, and hospital systems - Ability to connect data, platforms, and analytics into cohesive, high-performing campaign strategies Minimum Qualifications & Skill Requirements: - 8–12+ years of experience in digital strategy, healthcare advertising sales, or agency-side business development - Proven success closing high-value, complex deals and consistently exceeding revenue targets - Strong network of healthcare clients, partners, and industry relationships - Deep understanding of platforms, analytics, campaign creation, and data strategy - Highly client-focused with a consultative, problem-solving approach and strong ability to pitch, present, and write proposals - Proficiency in CRM tools (Salesforce preferred), Google Apps, and Microsoft Office - Excellent written and verbal communication skills with strong executive presence Optimal is proud to offer the following: The base salary is commensurate with experience, depending upon factors including, but not limited to, experience, skill level, education and location with an opportunity for limitless earning potential via commissions. - Annual base salary range is $140,000 - $175,000, depending upon factors including, but not limited to, experience, skill level, education, and location.is commensurate with experience, with an opportunity for limitless earning potential via commissions. - Open leave (paid time off) - Paid Leave for new parents - Five-Year Anniversary Reward - 100% employer-paid health insurance for employees (including dental and vision) - Flex Spending Plan - Employee Assistance Program - 401K with company matching - Student Loan Repayment Program - Professional development opportunities - Rewards and recognition programs - Mobile Phone & internet reimbursement and much more Office Hours This position is based in New York metro area and is fully remote. Work hours are consistently 9:00 a.m. to 5:00 p.m. Monday - Friday, with the expectation that evening and weekend work will be required as necessary. Please visit our Notice to Applicants and Employees to learn about our information practices in the job application and employment context.

Optimal is seeking a Sales Director, Health to help lead revenue growth, particularly with small to mid-size independent agencies, in our health vertical. The Director of Sales, Healthcare, plays a key role in driving revenue growth and expanding our presence across the healthcare landscape. This is a highly consultative, individual contributor role focused on building relationships, winning new business, and delivering strategic, data-driven solutions to clients. The Sales Director, Health collaborates closely with senior leadership to strengthen existing client partnerships, develop new business opportunities, and drive long-term strategic growth. Optimal works hard to provide our clients with innovative solutions based on the diverse perspectives of our team. To that end, we’re committed to recruiting team members from a wide range of backgrounds and experiences. We encourage applicants of all races, colors, gender identities, religions, ages, sexual orientations, national and ethnic origins, disabilities, marital status, veteran status, and all backgrounds. Optimal is an equal-opportunity employer. Optimal job offers are contingent on the results of a background check. About the Health Division Optimal pioneers the best integration of data and technology to reach and persuade audiences with the most efficient and effective digital advertising solutions in healthcare and beyond. We combine the highest quality data and brand-safe inventory to deliver the most efficient digital media solutions for consumer health brands and organizations. Fully permissioned, transparent, and trustworthy, we protect patient privacy while creating the highest quality audiences anywhere. Everyone at Optimal has the opportunity to learn, grow, and progress. We provide our team with the personal and professional development they need to achieve real career advancement. We’re always looking for exceptional people to join our team. If this sounds like you, please apply! Essential Functions, Duties, and Responsibilities: - Source new business through current and ever-expanding network via pitches/presentations/business discussions - Maintain and grow spend across client base - Write RFP responses and media plans - Accurately track meeting and presentation details to further deal development. - Work with campaign management and support teams to ensure client targeting and campaign needs are exceeded - Work with the finance department to complete monthly billing tasks - Attend conferences and other industry events while professionally representing Optimal - Maintain confidentiality and professionalism - Ability to travel for in-person client meetings and conferences as needed - Perform other duties as assigned Healthcare category fluency: - Experience with endemic health publishers and digital platforms - Familiarity with competitive targeting and activation offerings - Knowledge of back-end measurement (e.g. NRx, script lift, cost-per-diagnosed patient, audience quality, as well as direct response) - Familiarity of nuances in targeting needs for pharmaceuticals, clinical trials, OTC products, hospital systems and health topic/issue awareness campaigns Minimum Qualifications & Skill Requirements: - 5+ years of experience in digital strategy, programmatic platform sales, or agency-side business development, including 2+ years of experience in health-related advertising sales. Proven success reaching or exceeding sales goals with a strong network of health clients/partners - Understands platforms, analytics, campaign creation and data strategies. - Client-focused, with a collaborative problem-solving approach demonstrated through an elevated ability to pitch/present and write proposals - Proficiency in CRM tools, Salesforce preferred, familiar with Google Apps, and a strong knowledge of Microsoft Office - Excellent written and verbal communication skills - Experience with endemic health publishers and digital platforms - Familiarity with competitive targeting and activation offerings - Knowledge of back end measurement, eg NRx, script lift, cost-per-diagnosed patient, audience quality, as well as direct response - Familiarity of nuances in targeting needs for pharmaceuticals, clinical trials, OTC products, hospital systems and health topic/issue awareness campaigns Optimal is proud to offer the following: The base salary is commensurate with experience, depending upon factors including, but not limited to, experience, skill level, education and location with an opportunity for limitless earning potential via commissions. - Annual base salary range is $110,000 - $135,000, depending upon factors including, but not limited to, experience, skill level, education, and location. with an opportunity for limitless earning potential via commissions. - Open leave (paid time off) - Paid Leave for new parents - Five-Year Anniversary Reward - 100% employer-paid health insurance for employees (including dental and vision) - Flex Spending Plan - Employee Assistance Program - 401K with company matching - Student Loan Repayment Program - Professional development opportunities - Rewards and recognition programs - Mobile Phone & internet reimbursement and much more Office Hours This position is based in New York metro area and is fully remote. . Work hours are consistently 9:00 a.m. to 5:00 p.m. Monday - Friday, with the expectation that evening and weekend work will be required as necessary. Please visit our Notice to Applicants and Employees to learn about our information practices in the job application and employment context.

About Us: OPTIMAL is a property management support company that works with real estate investors and property managers across North America, helping them achieve Time, Financial, and Location freedom through the implementation of remote property management techniques with back-office management and fulfilment. Our Leadership Team is made up of Ex-Big 4 Accounting and Consulting professionals as well as property managers who have experience managing commercial and residential portfolios for the likes of Blackstone and Prologis as well as your local property management firm. About the Role: A results-driven Senior Recruiter responsible for leading end-to-end hiring, building strong talent pipelines, and delivering a seamless candidate experience while partnering with stakeholders to attract and secure top talent in a fast-paced, remote environment. Responsibilities: Sourcing Candidates: Utilize linkedIn and Infinity for potential candidates for open positions. Screening Candidates: Review resumes and applications to assess candidates' qualifications and fit for specific roles. Conduct initial interviews to evaluate skills, experience, and cultural fit. Coordinating Interviews: Coordinate initial interview results with HR. Set expectations to applicants regarding follow-on interviews Provide necessary information to both parties and ensure a smooth interview process. Managing Candidate Pipeline: Keep track of candidates in the recruitment process, and update the applicant tracker. Building Talent Pools: Proactively build and maintain relationships with potential candidates for future opportunities, creating a talent pool for current and future hiring needs. Ensuring Compliance: Ensure recruitment practices comply with legal requirements and company policies. Branding: Represent the company positively to candidates and external stakeholders. Contribute to company branding efforts to attract top talent. Reporting and Analytics: Generate reports and analyze recruitment metrics to evaluate the effectiveness of recruitment strategies and make data-driven decisions. Continuous Improvement: Stay informed about industry trends and best practices in recruitment. Continuously seek ways to improve recruitment processes and outcomes. Compensation & Benefits Package: - $3/hour - 6 Paid Holidays (Based on Filipino Holidays) - Independent Work Environment - Schedule 8:00 AM - 12:00 PM EST (8:00 PM PHT - 12:00 AM PHT) - HMO on the 6th month - 5 Paid Days Off (Approved same day or next day by HR)

• Build and ship real product experiences: Design and deliver features that improve how people do user research. • Use AI in your workflow: Leverage AI as a core part of your development workflow to build and ship software more efficiently • Work closely with Product & Design: Collaborate in a remote-first team to understand user problems and shape solutions • Move things forward: Own your work end-to-end, help the team maintain momentum by focusing on outcomes over perfection • Contribute to a strong Engineering culture: Share knowledge, learn from others, grow your engineering and product skills

• Collaborate with your regional team to execute account plans and support renewal and expansion opportunities • Own the renewal process, including leading customer conversations, demos, and pricing discussions • Partner with Solutions Consultants to support onboarding, training, and ongoing enablement • Troubleshoot product issues and work with internal teams to resolve bugs, answer questions, and escalate feedback • Keep systems like HubSpot and Intercom up to date • Build strong knowledge of our platform and contribute to help resources and self-service content • Monitor and manage customer support and recruitment needs in your region, ensuring timely responses and a great customer experience

• Perform lease abstraction and detailed lease analysis • Monitor lease compliance, including insurance requirements, rent escalations, and late fee triggers • Review and validate CAM (Common Area Maintenance) reconciliations • Analyze historical ledgers and financial records for accuracy and completeness • Assist in preparing and managing property budgets • Track and analyze financial performance across the portfolio • Identify discrepancies and recommend corrective actions • Support the preparation of financial and performance reports • Review property and tenant records to ensure accuracy and completeness • Maintain compliance with lease terms, policies, and internal standards • Provide insights and support for portfolio-level operational improvements