HR Manager
Location
CST (UTC-6)
Posted
13 days ago
Salary
0
Seniority
Lead
No structured requirement data.
Job Description
HR Manager
Optimal
Role Description An HR Manager is a strategic leader responsible for overseeing all aspects of human resources practices and processes within the property management function. They serve as a vital bridge between organizational management and employees, ensuring that people strategies align with business goals. Their core objectives are to attract and retain the right talent, foster a positive and productive workplace culture, and maintain systems that ensure compliance and support organizational growth. The role has evolved beyond its traditional administrative personnel scope into that of a strategic business partner actively contributing to decision-making, workforce planning, and the overall success of the property management operations. Qualifications - Leadership & People Management: At least 5 years experience in the leadership role. Strong ability to lead, mentor, and develop Team Members. - Strategic Thinking: Capability to align HR strategies with business objectives. - Client Relationship Management: Proven ability to build and maintain strong client partnerships. - Communication Excellence: Superior verbal and written communication skills. - Organizational & Multitasking Skills: Ability to manage multiple HR functions efficiently. - Attention to Detail: High accuracy in managing Team Member records and HR compliance matters. - Confidentiality & Ethics: Commitment to maintaining strict confidentiality of team members and company information. - Tech-Savvy: Proficiency in HR software, payroll systems, MS Office, and other HR-related tools. Requirements - Strategic Timesheet & Attendance Management - Review & Approval: Oversee submitted timesheets for accuracy and completeness, ensuring proper attendance tracking and compliance with company policies. - Error Handling & Corrections: Promptly address discrepancies, ensuring accurate record-keeping and payroll processing. - Payroll Integration: Ensure seamless integration of approved timesheet data into the payroll system, maintaining accurate Team Member compensation. - Data Analytics & Reporting: Generate analytical reports to gain insights into team productivity, attendance trends, and project efficiency. - Insightful Performance Monitoring - Productivity Assessments: Conduct periodic reviews of screenshots and system logs to evaluate Virtual Property Manager (VPM) efficiency, consistency, and stability. - Process Optimization: Identify areas for improvement and implement strategies to enhance Team Member performance and productivity. - Team Member Engagement: Proactively support and develop strategies to maintain a high-performance culture. - Advanced Recruitment & Onboarding - Talent Acquisition Strategy: Develop and implement recruitment strategies to attract top talent. - Job Posting & Candidate Sourcing: Create and manage job postings on various platforms, leveraging multiple sourcing techniques. - Interview Coordination: Streamline the interview process by aligning candidates with key stakeholders. - Onboarding Excellence: Design and execute a structured onboarding program to ensure a seamless transition for new hires. - Assess current and future staffing needs based on business goals, workload demands, and projected growth. - Comprehensive Records & HR Data Management - HR Data Integrity: Maintain accurate and up-to-date Team Member records, including job history, performance evaluations, and compliance documentation. - Database Management: Ensure all Team Member information is consistently and correctly recorded in the HR database for efficient reporting and auditing. - Document Control: Oversee the organization and secure storage of HR-related documents. - Payroll & Client Invoicing Administration - Payroll Oversight: Assist in payroll preparation, ensuring accuracy in absences, bonuses, and leaves. - Financial Accuracy: Validate and cross-check timesheets, payroll data, and client invoicing details to prevent discrepancies. - Contract Compliance: Ensure client-related data, including pricing, company names, and contract details, align with agreed terms. - Team Member Relations & Engagement - HR Advisory Role: Act as a point of contact for Team Member inquiries regarding policies, procedures, and HR programs. - Conflict Mediation: Facilitate the resolution of Team Member concerns, grievances, and minor disputes. - Culture Development: Implement initiatives that foster a positive work environment and enhance Team Member satisfaction. - Compliance, Policy Implementation & Workplace Standards - Regulatory Compliance: Ensure adherence to HR policies and labor laws, reducing compliance risks. - Process & Policy Enhancement: Develop, update, and enforce company policies while identifying areas for improvement in HR processes. - Professional Work Environment: Uphold workplace professionalism standards, ensuring team members maintain a presentable and professional setup. - Administrative & HR Support - Strategic Meeting Coordination: Schedule and manage HR-related meetings, facilitating discussions between leadership, Team Members, and clients. - HR Reports & Presentations: Prepare detailed HR reports, dashboards, and presentations for management, offering insights and recommendations. - Performance Management & Team Member Development - Performance Review Facilitation: Assist in implementing performance appraisal processes and goal-setting strategies. - Feedback Analysis: Collect and organize performance feedback, enabling data-driven decision-making for talent development. - Training & Career Growth: Develop training programs that support career progression and continuous learning. - In-Country Banking & Legal Relationships - Establish and maintain strong relationships with in-country banking partners to facilitate smooth financial transactions. - Engage with in-country attorneys for legal guidance on HR matters, labor laws, and compliance requirements. - Ensure contracts, employee agreements, and HR policies are legally sound and up to date. - Client-Facing Meetings & Relationship Management - Client Engagement: Act as a key HR representative in client meetings, building and maintaining strong relationships. - Follow-Ups & Issue Resolution: Regularly follow up on client concerns, addressing HR-related queries and ensuring seamless collaboration. - Strategic Client Support: Provide HR insights to clients, ensuring alignment with workforce planning and compliance requirements. Benefits - Based on a 40-hour work week. - 10 Paid Days Off (Approved same day or next day by HR) - 6 Paid Holidays (Based on Filipino Holidays) - HMO (Comprehensive Medical & Dental - 100% Paid for by Company) - Time: 8 am CST - 5 pm CST (Managing U.S Based Clients)
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