Headquarters

• Support daily accounting operations, including reconciliations, invoicing, cash/payment applications, and journal entries • Assist with AP & AR processes, aging reports, data entry, documentation, and month-end close activities • Deliver accurate, complete work on time while meeting quality standards and SLAs • Maintain low error rates and ensure minimal need for supervisor corrections • Build client trust through reliable support and contribute ideas to improve workflows • Collaborate with team leads and peers in meetings, check-ins, and shared projects • Develop technical expertise in accounting fundamentals, AP/AR processes, Excel, and ERP systems

Role Description At HeadQuarters, we're excited to introduce the role of Accounts Payable. This position is key in streamlining our accounts payable processes and ensuring timely and accurate financial transactions. You will work closely with our finance team to manage vendor invoices, facilitate payments, and ensure transparency in our financial dealings. If you're detail-oriented, organized, and thrive in a fast-paced environment, we want to hear from you! The working hours for this position are 9 am - 5 pm PST. Responsibilities: - Process and manage incoming vendor invoices efficiently and accurately. - Facilitate payment approvals and execute payments via various methods. - Maintain accurate records of all transactions and communications with vendors. - Streamline accounts payable processes and recommend improvements. - Assist in the preparation of payment reports for management review. - Collaborate with team members to ensure timely processing of invoices. - Support internal and external audits by providing necessary documentation. - Communicate effectively with vendors regarding payment status and issues. Qualifications - MUST HAVE experience with Sage Intacct or Stampli. - Bachelor’s Degree in Accounting, Finance, or a related field. - 2+ years of experience in accounts payable or finance roles. - Proficient in Microsoft Office Suite, with a focus on Excel. - Strong attention to detail and analytical skills. - Excellent organizational and time management skills. - Strong verbal and written communication skills. - Ability to work independently and collaboratively in a team-oriented environment.

About HeadQuartersHeadquarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, logistics, and digital marketing. Our team’s unique expertise enables us to drive innovation in this rapidly developing industry. Position OverviewWe are looking for a motivated and eager Junior Recruiter or Talent Acquisition Intern to join our team on a 6-month contract basis. This is an excellent opportunity for someone at the beginning of their HR or recruitment career who wants to gain hands-on experience in a fast-paced global start-up. You will support our recruitment efforts by sourcing candidates, screening applications, and helping coordinate the full hiring process. While this role is entry-level, we are looking for someone with a strong work ethic and a desire to learn. This is a 6-month contract with a genuine possibility of transitioning into a permanent Junior Recruiter role based on your performance and contribution to the team. **Key Responsibilities - Sourcing Support: Assist in sourcing candidates using various methods, including job boards, LinkedIn, social media, and online communities, to help build a strong candidate pipeline. - Screening & Coordination: Review resumes and job applications, schedule interviews, and coordinate communication between candidates and hiring managers. - Administrative Support: Maintain accurate recruitment data in our systems and help prepare regular progress reports for the team. - Employer Branding: Act as a brand ambassador—professionally representing the company and ensuring a positive candidate experience at every touchpoint. - Learning & Collaboration: Work closely with senior recruiters and hiring managers to understand role requirements and support an efficient, impartial recruitment process. - Admin and business partnering activities.

• Build dashboards and recurring reporting from scratch, using visualization tools (such as Tableau, PowerBI, Excel, etc..) deciding what belongs on them, what doesn't, and why • Pull and reshape data exported from CRMs, help desks, POS systems, and spreadsheets into reporting that answers a real business question • Dig through sales, operational, and cost data to find anomalies, trends, and areas for improvement — and frame what you find so a decision-maker can act on it • Report on things like sales performance, lead funnels, yield, response times, and cost trends across client accounts • Read a P&L or income statement well enough to know when something looks off, even if you didn't build it • Partner with our delivery and client teams to define what's worth measuring in the first place**

Role Description We are looking for a motivated and eager Junior Recruiter or Talent Acquisition Intern to join our team. This is an excellent opportunity for someone at the beginning of their HR or recruitment career who wants to gain hands-on experience in a fast-paced global start-up. You will support our recruitment efforts by sourcing candidates, screening applications, and helping coordinate the full hiring process. While this role is entry-level, we are looking for someone with a strong work ethic and a desire to learn. This is a 6-month contract with a genuine possibility of transitioning into a permanent Junior Recruiter role based on your performance and contribution to the team. Key Responsibilities - Sourcing Support: Assist in sourcing candidates using various methods, including job boards, LinkedIn, social media, and online communities, to help build a strong candidate pipeline. - Screening & Coordination: Review resumes and job applications, schedule interviews, and coordinate communication between candidates and hiring managers. - Administrative Support: Maintain accurate recruitment data in our systems and help prepare regular progress reports for the team. - Employer Branding: Act as a brand ambassador—professionally representing the company and ensuring a positive candidate experience at every touchpoint. - Learning & Collaboration: Work closely with senior recruiters and hiring managers to understand role requirements and support an efficient, impartial recruitment process. - Admin and business partnering activities. Qualifications - Education: Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Psychology, Business Administration, Communications, or a related field. - Interest in Recruitment: Genuine interest in talent acquisition and people operations. Previous internship or volunteer experience in recruitment/HR is a plus, but not required. - Language: Fluent in English (written and spoken). - Tech-Savvy: Comfortable using social media (especially LinkedIn) and basic recruitment tools. Familiarity with Google Workspace or MS Office is a plus. - Communication: Strong written and verbal communication skills, with the ability to interact professionally with candidates and team members. - Organizational Skills: Structured and detail-oriented, with the ability to manage multiple tasks simultaneously. - Start-up Mindset: Proactive, adaptable, and willing to learn in a dynamic, fast-changing environment. - Team Player: Open to feedback and able to build cooperative working relationships. Benefits - Path to Permanency: This is a 6-month contract with a clear path to a permanent Junior Recruiter role based on performance and business growth. - Making an Impact: Your ideas and initiatives will be welcomed and valued. You’ll have the chance to actively contribute to improving our HR processes. - Learning and Development: Personalized guidance and mentorship from our experienced recruitment team and in-house L&D advisor/consultant. - Industry Leading Opportunities: Gain experience in a pioneering, fast-growing industry by collaborating with major players in the US cannabis sector, all within a multinational global start-up environment. - Performance-Based Growth: Opportunities for salary adjustments based on regular performance reviews. - Wellness & Perks: Access online yoga sessions and English classes with our dedicated internal instructors. - Flexible Remote Work: Enjoy the flexibility of working 100% remotely from anywhere.

Role Description We are looking for a motivated and eager Junior Recruiter or Talent Acquisition Intern to join our team on a 6-month contract basis. This is an excellent opportunity for someone at the beginning of their HR or recruitment career who wants to gain hands-on experience in a fast-paced global start-up. You will support our recruitment efforts by sourcing candidates, screening applications, and helping coordinate the full hiring process. While this role is entry-level, we are looking for someone with a strong work ethic and a desire to learn. This is a 6-month contract with a genuine possibility of transitioning into a permanent Junior Recruiter role based on your performance and contribution to the team. Key Responsibilities - Sourcing Support: Assist in sourcing candidates using various methods, including job boards, LinkedIn, social media, and online communities, to help build a strong candidate pipeline. - Screening & Coordination: Review resumes and job applications, schedule interviews, and coordinate communication between candidates and hiring managers. - Administrative Support: Maintain accurate recruitment data in our systems and help prepare regular progress reports for the team. - Employer Branding: Act as a brand ambassador—professionally representing the company and ensuring a positive candidate experience at every touchpoint. - Learning & Collaboration: Work closely with senior recruiters and hiring managers to understand role requirements and support an efficient, impartial recruitment process. - Admin and business partnering activities. Qualifications - Education: Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Psychology, Business Administration, Communications, or a related field. - Interest in Recruitment: Genuine interest in talent acquisition and people operations. Previous internship or volunteer experience in recruitment/HR is a plus, but not required. - Language: Fluent in English (written and spoken). - Tech-Savvy: Comfortable using social media (especially LinkedIn) and basic recruitment tools. Familiarity with Google Workspace or MS Office is a plus. - Communication: Strong written and verbal communication skills, with the ability to interact professionally with candidates and team members. - Organizational Skills: Structured and detail-oriented, with the ability to manage multiple tasks simultaneously. - Start-up Mindset: Proactive, adaptable, and willing to learn in a dynamic, fast-changing environment. - Team Player: Open to feedback and able to build cooperative working relationships. Benefits - Path to Permanency: This is a 6-month contract with a clear path to a permanent Junior Recruiter role based on performance and business growth. - Making an Impact: Your ideas and initiatives will be welcomed and valued. You’ll have the chance to actively contribute to improving our HR processes. - Learning and Development: Personalized guidance and mentorship from our experienced recruitment team and in-house L&D advisor/consultant. - Industry Leading Opportunities: Gain experience in a pioneering, fast-growing industry by collaborating with major players in the US cannabis sector, all within a multinational global start-up environment. - Performance-Based Growth: Opportunities for salary adjustments based on regular performance reviews. - Wellness & Perks: Access online yoga sessions and English classes with our dedicated internal instructors. - Flexible Remote Work: Enjoy the flexibility of working 100% remotely from anywhere.

Role Description Headquarters is the back-office engine for cannabis brands and operators — we run the sales operations, accounts receivable, finance, data, and order work that lets our clients focus on growing their business. Our delivery teams generate a lot of data, and our clients depend on us to turn it into something they can act on. As an Operations Analyst, you'll build the dashboards and reporting that tell our clients (and our internal teams) what's actually happening in the business — and, more importantly, you'll dig into that data to surface what's off, what's improving, and where there's money being left on the table. The work spans sales reporting, yield and operational reporting, and basic cost and financial reporting across multiple client accounts. This is not a role for someone who waits to be handed a question. The analysts who thrive here are the ones who decide which questions are worth asking — who look at a number that moves and instinctively ask what it's being compared against, what decision it feeds, and whether it's a data problem or a real one. What you'll do - Build dashboards and recurring reporting from scratch, using visualization tools (such as Tableau, PowerBI, Excel, etc.), deciding what belongs on them, what doesn't, and why. - Pull and reshape data exported from CRMs, help desks, POS systems, and spreadsheets into reporting that answers a real business question. - Dig through sales, operational, and cost data to find anomalies, trends, and areas for improvement — and frame what you find so a decision-maker can act on it. - Report on things like sales performance, lead funnels, yield, response times, and cost trends across client accounts. - Read a P&L or income statement well enough to know when something looks off, even if you didn't build it. - Partner with our delivery and client teams to define what's worth measuring in the first place. Qualifications - Excel / Google Sheets at a power-user level — pivots, lookups, and building real models, not just formatting cells. - Hands-on experience building dashboards in at least one drag-and-drop visualization tool (Tableau, Power BI, Looker, or similar). - Working financial literacy — comfortable interpreting a balance sheet or income statement and reasoning about what the numbers mean. - Comfort getting data out of a CRM or help desk tool (HubSpot, Salesforce, Zendesk, or similar) and turning the export into reporting. - Comfortable working with AI tools (Claude, ChatGPT, or Gemini) as part of how you do the work. - An analyst's instinct for the question, not just the answer. Requirements - SQL (more valuable to us than Python) — or a genuine eagerness to pick it up quickly. - Python for automation and analysis. - Experience working across multiple clients or business units at once. - Exposure to the cannabis industry or other regulated, data-heavy verticals. Benefits - Work fully remotely in a flexible and dynamic environment. - Help drive data-informed decisions for leading cannabis brands and operators. - Own impactful reporting and analytics that influence real business outcomes. - Grow your analytical expertise with a high level of autonomy and ownership. Company Description We are guided by curiosity, collaboration, and persistence. We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients. Looking forward to meeting you! www.tryheadquarters.com

• Manage and support a team of 4-5 AR Specialists • Assign and balance workload across the team • Provide guidance on collections strategies and difficult cases • Ensure the team follows HQ’s AR processes and communication standards • Monitor aging reports and proactively identify overdue balances • Ensure consistent follow-up with retailers on unpaid invoices • Support the team in resolution of payment issues and disputes • Escalate high-risk or long-overdue accounts when necessary • Communicate AR status and updates to the client when required • Share insights on payment trends and collections progress • Partner with clients to investigate and resolve payment discrepancies and account-related issues • Maintain accurate tracking of outstanding balances and account activity • Ensure proper documentation and updates in AR systems • Provide regular updates on team performance and collections progress • Provide regular updates to the AR Manager on team progress and account status • Flag overdue accounts, payment risks, and operational challenges early • Escalate situations where additional support or decisions are needed • Coordinate with the manager on priorities and workload planning • Coordination and support of the AR team • Monitoring aging reports and overdue accounts • Escalating payment risks and major issues

• Support operational tasks aligned with SOPs and client expectations • Execute standard workflows and surface recurring issues or inefficiencies • Actively participate in communication channels and contribute to internal documentation • Gain proficiency in LeafTrade, Excel, GSuite, and Slack

Role Description As a Jr Sales Ops Admin at HeadQuarters, you’ll play a key role in supporting the day-to-day operations of our U.S.-based cannabis clients. This full-time, entry-level position is ideal for recent graduates or early-career professionals eager to build a foundation in business operations, sales enablement, and logistics. If you're detail-oriented, tech-savvy, and excited to grow in a fast-moving, remote-first environment—this role is for you. Program Objectives - This role is intended for individuals beginning their career journey. - You will support core business functions, receive guidance from senior team members, and develop fluency in tools and processes. - Through structured training and collaborative engagement, you will acquire real-world competencies essential for a long-term career in sales operations. Key Responsibilities - Support operational tasks aligned with SOPs and client expectations. - Execute standard workflows and surface recurring issues or inefficiencies. - Actively participate in communication channels and contribute to internal documentation. - Gain proficiency in LeafTrade, Excel, GSuite, and Slack. Qualifications - Education: Currently enrolled in or recently graduated from university. - Experience: Internships or student work experience in administration, logistics, or sales preferred. - Tools: Excel (intermediate), CRM exposure (any), GSuite, Slack. - Skills: Strong communication, B2–C2 English language, adaptability, teamwork, and eagerness to learn. Requirements - 💵 Competitive salary and performance-based incentives. - 🧑‍💻 Fully remote work environment. - 📈 Career growth opportunities in a rapidly expanding company. - 🤝 A collaborative and supportive team culture. Our Values We are guided by curiosity, collaboration, and persistence. We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients. Excited to launch your career with us? Apply today and let's grow together!