Headquarters

Role Description We are seeking an experienced Accounts Receivable (AR) Operations Specialist to support and optimize our end-to-end AR processes. The ideal candidate will play a key role in collections, payment application accuracy, and identifying process improvement opportunities to enhance cash flow and reporting accuracy. This role involves close collaboration with cross-functional teams, timely issue resolution, and a commitment to consistency and compliance in financial operations. - Review AR aging reports and perform invoice, payment, and credit reconciliations. - Reconcile and process incoming payments from Cash App, identifying and resolving discrepancies using transaction histories and digital wallet dispute workflows. - Oversee daily payment application processes, ensuring timely and accurate transaction postings; troubleshoot and resolve related issues. - Work cross-functionally with Sales, Logistics, Collections, and Accounting to resolve billing and payment discrepancies, including chargebacks, short payments, and overpayments. - Ensure timely and accurate upload of payment documentation—including check deposits, smart safe receipts, and ACH remittance details—to internal systems. - Support bi-weekly bank reconciliations related to AR entries and assist with external audits by preparing and adjusting supporting documentation. - Manage payment reconciliation and reporting for consignment accounts, ensuring alignment with contractual obligations. - Process account adjustments, write-offs, and credit memos in compliance with company policies. - Conduct weekly quality reviews of payment applications and reconciliations to ensure data accuracy, integrity, and policy adherence. - Generate weekly reports on AR aging related to Cash App payments, highlighting trends in digital payment failures, settlement lag, or chargebacks. - Collaborate with the Collections team to track and collect overdue balances where customers used Cash App, leveraging Cash App transaction histories and dispute workflows. - Lead and contribute to continuous improvement initiatives, promoting best practices to enhance AR efficiency and reduce aged receivables. - Facilitate online meetings and email correspondence with customers to resolve AR discrepancies, with special attention to Cash App payment verification and refund processes. Qualifications - Proven experience in Accounts Receivable operations or a similar finance role. - Strong understanding of AR processes, payment application, and reconciliation. - Experience reconciling digital wallet payments (e.g., Cash App, PayPal, Venmo) is strongly preferred. - Proficiency with accounting software and ERP systems (e.g., SAP, Oracle, NetSuite). - Advanced Excel skills and the ability to analyze financial data. - Strong communication and collaboration skills, with a problem-solving mindset. - Detail-oriented and highly organized, with the ability to manage multiple priorities. - Familiarity with internal controls and audit practices is a plus. Benefits - Fully remote position. - Opportunities for professional growth; working with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).

- **Collections & Aging Management:** Manage and maintain aged accounts receivable across wholesale retail accounts, ensuring timely collection efforts and resolution of delinquent balances. - **Proactive Follow-Up:** Monitor aging reports and proactively follow up on upcoming and past-due invoices through phone calls, emails, and written correspondence while maintaining accurate documentation of all account activity, customer communication, and collection efforts. - **Dispute Resolution:** Investigate, resolve, and reconcile account discrepancies, invoice disputes, deductions, short payments, and unapplied cash in a timely and professional manner. - **Payment Processing:** Process, apply, and reconcile customer payments and credit memos accurately within **Dynamics** and **Acumatica ERP** systems. - **Credit Risk Monitoring:** Monitor customer credit risk, review payment trends, assist with payment term requests, and support credit reviews for new and existing retail accounts. - **Sales Partnership:** Partner with sales personnel to manage customer accounts, review credit limits, enforce credit holds on delinquent accounts, and balance collections priorities with customer relationship management. - **Account Reconciliation:** Perform account reconciliations and support retail partners with statement reviews, payment research, and dispute resolution. - **Risk Escalation:** Identify delinquent or high-risk accounts and recommend payment arrangements, escalations, third-party collections, or legal action when necessary. - **Reporting:** Maintain accurate account records and prepare reporting related to AR aging, account status, collections activity, and critical account updates. - **Leadership Engagement:** Participate in weekly meetings with the CFO and Financial Controller to provide updates on critical accounts, collection risks, and overall AR performance.

• Manage full-cycle recruitment processes for a variety of roles across operations, customer experience, finance, technology, compliance, and corporate functions. • Partner with hiring managers to understand business needs, define role requirements, and create effective hiring strategies. • Source and attract top talent through LinkedIn, job boards, referrals, networking, and other creative recruiting channels. • Conduct recruiter screenings and coordinate interview processes with internal stakeholders. • Ensure a positive and professional candidate experience throughout all stages of the hiring process. • Maintain and improve recruiting workflows, reporting, and applicant tracking systems. • Build and maintain talent pipelines for current and future hiring needs. • Support onboarding coordination and offer management processes. • Monitor recruiting metrics including time-to-fill, pipeline conversion, and hiring effectiveness. • Stay informed on market trends, compensation benchmarks, and hiring best practices. • Ensure compliance with California employment regulations and internal hiring policies.

Role Description - Manage full-cycle recruitment processes for a variety of roles across operations, customer experience, finance, technology, compliance, and corporate functions. - Partner with hiring managers to understand business needs, define role requirements, and create effective hiring strategies. - Source and attract top talent through LinkedIn, job boards, referrals, networking, and other creative recruiting channels. - Conduct recruiter screenings and coordinate interview processes with internal stakeholders. - Ensure a positive and professional candidate experience throughout all stages of the hiring process. - Maintain and improve recruiting workflows, reporting, and applicant tracking systems. - Build and maintain talent pipelines for current and future hiring needs. - Support onboarding coordination and offer management processes. - Monitor recruiting metrics including time-to-fill, pipeline conversion, and hiring effectiveness. - Stay informed on market trends, compensation benchmarks, and hiring best practices. - Ensure compliance with California employment regulations and internal hiring policies. Qualifications - 5+ years of full-cycle recruiting experience, preferably in high-growth startups, operations-heavy companies, logistics, retail, or regulated industries. - Bilingual English/Spanish. - Experience recruiting for a wide variety of roles, including both exempt and non-exempt positions. - Strong sourcing and talent acquisition skills using LinkedIn Recruiter and modern recruiting tools. - Excellent communication and stakeholder management abilities. - Ability to manage multiple open positions simultaneously in a fast-paced environment. - Experience with ATS platforms and recruiting analytics/reporting. - Strong organizational skills and attention to detail. - Ability to work independently while collaborating cross-functionally. - Experience in cannabis, e-commerce, delivery, logistics, or startup environments is a plus. Requirements - Experience supporting remote and distributed teams. - Strong sense of urgency and problem-solving mindset.

• Process and manage incoming vendor invoices efficiently and accurately. • Facilitate payment approvals and execute payments via various methods. • Maintain accurate records of all transactions and communications with vendors. • Streamline accounts payable processes and recommend improvements. • Assist in the preparation of payment reports for management review. • Collaborate with team members to ensure timely processing of invoices. • Support internal and external audits by providing necessary documentation. • Communicate effectively with vendors regarding payment status and issues.

Role Description At HeadQuarters, we're excited to introduce the role of Accounts Payable. This position is key in streamlining our accounts payable processes and ensuring timely and accurate financial transactions. You will work closely with our finance team to manage vendor invoices, facilitate payments, and ensure transparency in our financial dealings. If you're detail-oriented, organized, and thrive in a fast-paced environment, we want to hear from you! The working hours for this position are 9 am - 5 pm PST. Responsibilities - Process and manage incoming vendor invoices efficiently and accurately. - Facilitate payment approvals and execute payments via various methods. - Maintain accurate records of all transactions and communications with vendors. - Streamline accounts payable processes and recommend improvements. - Assist in the preparation of payment reports for management review. - Collaborate with team members to ensure timely processing of invoices. - Support internal and external audits by providing necessary documentation. - Communicate effectively with vendors regarding payment status and issues. Qualifications - Bachelor’s Degree in Accounting, Finance, or a related field. - 2+ years of experience in accounts payable or finance roles. - Proficient in Microsoft Office Suite, with a focus on Excel. - Experience with accounting software (e.g., QuickBooks, SAP, or similar). - Strong attention to detail and analytical skills. - Excellent organizational and time management skills. - Strong verbal and written communication skills. - Ability to work independently and collaboratively in a team-oriented environment.

• Build and maintain full-stack features leveraging APIs that pull data from BigQuery, contributing to a fast, clean, and scalable production codebase. • Work within a multi-tenant environment where data isolation and secure access control (including Row-Level Security) are first-class concerns • Build and maintain features using SQL databases, with a focus on PostgreSQL • Design and optimize complex queries, manage indexes, schema design and migrations in PostgreSQL, with the ability to diagnose and resolve performance bottlenecks • Contribute to system security, including admin system management and access controls

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics. At the moment, we are looking for a skilled and driven Full-Stack Software Developer to join our growing team. In this role, you will be responsible for building, scaling, and maintaining modern web applications, working across both frontend and backend systems. You’ll collaborate closely with cross-functional teams to deliver high-quality, secure, and scalable solutions in a fast-paced environment. Working hours for this role are aligned with the EST time zone (afternoon hours for candidates based in Serbia). Responsibilities - Build and maintain full-stack features leveraging APIs that pull data from BigQuery, contributing to a fast, clean, and scalable production codebase. - Work within a multi-tenant environment where data isolation and secure access control (including Row-Level Security) are first-class concerns - Build and maintain features using SQL databases, with a focus on PostgreSQL - Design and optimize complex queries, manage indexes, schema design and migrations in PostgreSQL, with the ability to diagnose and resolve performance bottlenecks - Contribute to system security, including admin system management and access controls

• Provide comprehensive calendar management: schedule meetings, appointments, and calls across multiple time zones. • Serve as a communication gateway, managing and prioritizing emails and messages with discretion. • Manage and maintain important documents, files, and records, ensuring easy accessibility for the CEO. • Proactively handle administrative tasks to ensure the CEO's punctuality and preparedness for all commitments. • Extract follow-ups from meeting notes, including action items, decisions, and key takeaways. • Actively follow up on action items and commitments made during meetings, tracking progress, and ensuring timely completion. • Arrange travel and accommodations as needed. • Prepare basic documents, presentations, and reports. • Perform other core administrative and support duties as required.

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, marketing and logistics. We are seeking a dedicated and detail-oriented assistant to provide foundational, day-to-day support to our CEO. The core focus is on providing reliable, efficient administrative support, ensuring the CEO's schedule and time are managed effectively. Working hours for this position are: 10:00 AM – 6:00 PM PST (7:00 PM – 3:00 AM for candidates located in Serbia). Due to the nature of the role and close collaboration with the CEO, a high level of responsiveness is important, including occasional check-ins outside standard working hours when priorities shift. The perfect candidate will need to possess the three Rs: RELIABILITY, RESPONSIBILITY, and RESILIENCE.