Greenberg Traurig, LLP

Title: Associate, Data Privacy & Security Location: New York time type Full time posted on Posted 2 Days Ago job requisition id JR202601039 Advise and represent clients, including Fortune 500 and multinational clients, on complex matters involving international data privacy, cybersecurity, intellectual property, technology law, and emerging artificial intelligence regulations. Counsel clients on AI deployment, data usage, and licensing, ensuring compliance with the EU AI Act, General Data Protection Regulation (GDPR), and relevant U.S. federal and state privacy laws. Draft, review, and negotiate complex agreements, including IP and software licenses, AI model licenses, IT services and outsourcing contracts, master services agreements, and cross-border data processing agreements. Lead cross-border breach responses and cybersecurity incident management, providing regulatory guidance, risk mitigation strategies, and strategic advice to safeguard multinational operations. Develop corporate privacy policies, AI governance frameworks, and compliance programs, aligning organizational practices with EU and U.S. regulatory standards. Support clients during regulatory investigations, audits, and enforcement proceedings, maintaining confidentiality and privilege protections under EU law. Manage multi-jurisdictional projects and complex negotiations, integrating IP, privacy, cybersecurity, AI, and commercial considerations to deliver efficient, cross-border solutions. Hybrid work schedule permitted. Must work 3 times per week from the office in New York, NY. Requirements: JD, LLM or foreign equivalent degree; plus 3 years of experience in position offered or related occupation as an attorney in the U.S. or abroad, advising and representing clients on matters related to European and United States data privacy and cybersecurity laws, and IP laws. Must have 3 years of experience: - working with both EU and U.S. regulatory frameworks, including GDPR and U.S. federal and state privacy laws, to provide comprehensive legal solutions; - drafting and reviewing IP/software license agreements, assignment agreements, technology licensing agreements, IT services agreements, outsourcing agreements, data processing agreements, master services agreements, and privacy compliance related documents, procedures, and policies; - advising clients on implications for EU-US data transfers and regulatory requirements; - advising clients regarding data privacy and cybersecurity laws in the use of cloud services. Must be admitted to practice law in New York. Apply Online: https://www.gtlaw.com/en/careers Ref. Job # 202601039 Not accepting search firm submissions for this position. The expected pay range for this position is: $265,000 per year Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Title: Legal Support Specialist - Appellate Location: Austin Full time Hybrid job requisition id JR202600882 Job Description: Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Appellate Team as a Legal Support Specialist located in our Austin office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Austin office, on an onsite basis with an option to work remotely one day a week. Position Summary This position provides high-level secretarial and administrative support to four or more attorneys, with a primary focus on appellate practice. Assists attorneys in preparing appellate and complex litigation matters from onset through post-trial, including preparation and formatting of briefs in compliance with court rules, organizing case files, and managing deadlines. Provides comprehensive document production support, including advanced editing of legal documents, correspondence, and filings. Candidate must be flexible to work overtime as needed. Key Responsibilities - Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required. - Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant. - Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation). Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.) - Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders as necessary. - Prepares and formats appellate briefs, appendices, and tables of contents and authorities in compliance with federal and state court rules. Formats complex legal documents, including appellate filings, ensuring strict compliance with court-specific rules and judge preferences. - Coordinates and submits e-filings, including appellate filings, in Federal, Circuit, and State courts. - Establishes and maintains filing and records, in both hard copy and electronic formats as required. Files information in a timely manner. Retrieves information from files as requested. - Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required. - Researches and abstracts information and support data in preparation for meetings, work projects, and reports. - Takes action authorized by Lawyer, Business Director or HR Manager using initiative and good judgment in handling matters. - Notifies appropriate parties the status of assigned lawyers; notifies HR Manager about availability to assist with overflow work. - Assists attorneys in in all stages of litigation cases from onset through post trial. - Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars. - Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms. Qualifications Skills & Competencies - Established understanding of litigation laws as they relate to individuals, partnerships and corporations. - Familiarity with Federal Rules of Civil Procedure rules for court document filings. - Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence. - Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs. - Strong attention to detail, organizational skills and ability to manage time effectively. - Excellent interpersonal skills, communication skills and the ability to collaborate well in a team. - While performing the duties of this job, the employee is occasionally required to walk from work station, to desk or to go to various offices to retrieve assignments. This position may also be sedentary and require the employee to sit for extended periods of time. - Requires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools. - Some filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessary. - Position also requires the ability to work under pressure to meet strict deadlines. Education & Prior Experience - Requires 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation and appellate practices. - Bachelor’s Degree or equivalent experience preferred. Technology - Computer proficiency in Microsoft Office Suite applications including PowerPoint, Excel and Outlook, as well as document management and other office technologies. Advanced proficiency in Microsoft Word, including styles, formatting, document comparison, and creation of tables of contents and authorities for appellate filings. Expertise in e-filing GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Title: Real Estate Legal Support Specialist Location: Philadelphia remote type Hybrid locations Philadelphia time type Full time Job Description: Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Real Estate Team as a Legal Support Specialist located in our Philadelphia office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Philadelphia office, on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Real Estate Legal Support Specialist supports a broad range of practice-specific activities including managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed. Key Responsibilities - Assisting in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents and other practice specific documents. - Preparing closing statements and assisting in the drafting of closing documents. - Preparing closing disbursements, closing binders and title policies. - Assisting in drafting opinions, correspondence, memos and other documents. - Assisting attorneys in complying with client requests and requirements, including client specific billing requirements. - Managing practice calendars to ensure team operates efficiently. - Maintaining legal files (both paper & electronic), organizing and orderly filing documents. - Managing document deliveries and tracking final executed documentation. - Assisting with overflow work and other projects as needed. - Collaborating and working with paralegals and other legal support team members as applicable. - Receiving and evaluating telephone calls for supporting attorneys and conveying messages promptly. - Opening new matters, drafting engagement letters, making travel arrangements, processing reimbursement expenses, maintaining attorney calendars and other administrative duties Qualifications Skills & Competencies - Skilled in handling administrative tasks such as travel arrangements, and processing of invoices and expenses. - Problem-solving skills and ability to prioritize and manage multiple activities. - Must be a self-starter, organized, able to work with a minimum of supervision. - Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook. - Strong attention to detail, organizational skills, and ability to manage time effectively. - Good interpersonal communication skills, both written and oral. - Ability to work under pressure to meet deadlines. - Experience handling real estate transactions and closings. - Experience coordinating title matters, lien searches and electronic recording (e.g., Simplifile). Education & Prior Experience - Bachelor’s Degree or equivalent experience is preferred - The ideal candidate will have two or more years of experience working in a medium-to-large law firm in the firm’s Real Estate department. Technology - Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Title: Political & Lobby Compliance Specialist Location: Sacramento Full time Job Description: Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Government Law & Policy Team as a Political and Lobby Compliance Specialist located in our Sacramento office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Sacramento office, on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Political and Lobby Compliance Specialist position will provide organizational and practice specific support to attorneys in our highly specialized Government Law & Policy team in the Firm’s Sacramento Office. This position assists the team in a wide range of political and lobbying matters including preparing various regulatory reports for political candidates, committees, and non-profit organizations as well as administering lobbying reports for the Firm’s clients at the Federal Level and in all 50 states. Key Responsibilities - Administration of books for Federal, state, and local political candidates as well as those for political action committees and non-profit organizations. - Routine bookkeeping and administration of client financial accounts. - Preparation and filing of campaign finance reports and communicating timely financial information to clients. - Administration of lobby reports for clients at the Federal and State level. - Maintaining calendar of filing deadlines for lobbying reports. - Communicating with clients to gather information for public lobby reports. - Preparation and filing of lobby reports in a timely manner. - Work overtime as needed. - Any other duties and/or special projects as assigned. Qualifications Skills & Competencies - Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff - Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation - Demonstrates strong analytical and problem-solving skills and is a proactive self-starter who understands the details within a much larger context - Strong attention to detail and outstanding organizational skills - Excellent customer service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision - Ability to work under pressure to meet strict deadlines and respond quickly and positively to shifting demands Education & Prior Experience - Bachelor’s Degree in political science, law, business administration, or accounting preferred - A minimum of five years of experience, preferably with a political candidate, consultancy firm, political law firm, professional treasury firm, or in an AMLAW-100 law firm Technology - Proficiency in Microsoft Programs including Word, Outlook, PowerPoint, and Excel as well as QuickBooks - Exceptional computer skills with the ability to learn new software applications quickly The expected pay range for this position is: $37.28 - $39.32 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Title: Collections Specialist Location: Dallas Houston Austin Full time job requisition id: JR202600680 Remote type: Hybrid Job Description: Greenberg Traurig (GT), a global law firm with locations across the world in 16 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Revenue Management Team as a Collections Specialist located in our Dallas office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Dallas office, on a hybrid basis. This position reports to the Collections Manager. The candidate must be flexible to work overtime as needed. Position Summary The Collections Specialist is responsible for the accurate and efficient preparation of invoices for various Billing Attorneys. This position will interact with all levels of attorneys, clients and staff to effectively drive the collection process. The candidate will assist with collections, AR analysis, e-bill invoice rejections, invoice resubmissions, Credit/Retainers refunds, client calls as needed. Candidate should also be flexible to work overtime as needed. Key Responsibilities - Responsible for daily functions of collection efforts, including inventory review, regular consultation with the Billing Attorneys to review issues related to A/R and determine best strategy for collection - Meet with Billing Attorneys on a monthly basis to review aged investment balances and provide status of investment amounts to local and firm management - Prepares collection and A/R related reports for discussion with the Billing Attorneys - Account reconciliation with special emphasis on high-risk accounts - Evaluates and recommends on best practices for collection efforts - Contacts clients regarding payments and assess the collectability of the outstanding amounts due - Reviews and analyzes short payments and resolve in a timely manner - Proactively and efficiently communicates A/R information to office and firm management Qualifications Skills & Competencies - Highly effective communication, analytical and negotiation skills - Extensive knowledge of collections - Excellent communication skills to liaise effectively with attorneys, clients, and administrative staff - Strong project management and organization skills required - Maintain strict confidentiality - Ability to work independently, in an organized fashion and manage multiple projects - Must have the ability to work under pressure to meet strict deadlines Education & Prior Experience - Minimum three (3) years of collections experience, preferably in the professional services industry (legal, accounting, insurance, health care) - Bachelor’s degree or equivalent experience in Accounting or Finance preferred Technology - Aderant software and Ebilling Hub experience preferred, but not required - Proficiency in Excel is required GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

• Provides organizational and practice specific assistance to attorneys in the IP Department • Manages patent prosecution and trademark matters, including related research, analysis, docketing, and e-filing • Supports the department with general administrative duties and special projects related to IP matters • Manages and organizes U.S. & foreign patent and trademark docket and processes for multiple IP attorneys • Prepares and files Provisional, U.S. Utility, Continuation, Divisional, Design, PCT & 371 US national stage applications, & reissue applications with the U.S. Patent and Trademark Office (USPTO) • Files follow-on patent and trademark prosecution submission requirements such as response to office actions and issue fee payments with the USPTO • Prepares and files PCT applications with the IB and USPTO • Effects national phase entry of PCT applications • Prepares client formalities for execution (e.g., Declarations, Assignments & Power of Attorney) • Performs assignment searches, assignment recordings, and handles chain of title projects • Docket management and calendaring requiring significant awareness of and sensitivity to time management and filing deadlines • Manages and updates files with USPTO patent center database and prepares responses as needed • Reviews, files, and prepares Information Disclosure Statements and accompanying documents • Drafts shells for Office Action Responses • Provides client management support by maintaining client portals, updating client status charts, running various client docket reports for portfolio analysis, and communication with clients regarding upcoming U.S. patent deadlines, requests for instructions, formalities reminders, and filings • Calculates Patent Term Adjustments and processes payment of Issue Fees • Corresponds with foreign associates, oversees payment of foreign associates' invoices, and prepares reporting letters to client • Effects portfolio transfers and manages multi-client portfolios • Files and assists in prosecution of design applications (including convention deadlines for filing abroad) • Proofs and edits patent and trademark applications, formal documents, and office actions, and prepares office actions’ shell responses • Meets all ethical and professional requirements of the firm and keeps up to date on all learning and development requirements at the firm • Meets internal and external deadlines, and successful time management, including during periods of prolonged intense work during and after regular office hours • Fulfills firm administrative responsibilities, including, but not limited to, timekeeping and billing requirements • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

• Manages a full docket of trademark-related deadlines • Conducts in-house trademark screening searches on the TESS, SAEGIS, Corsearch, and WIPO Global Brand Database • Prepares and files U.S. trademark applications, renewal applications, non-substantive office action responses, use declarations, extensions of time, and other USPTO filings • Prepares and files international applications and extensions of international registrations with WIPO • Files UDRP complaints with the Forum and WIPO • Records documents with the USPTO’s Assignment Recordation Branch • Files documents with the Trademark Trial and Appeal Board and prepares non-substantive procedural filings • Communicates with clients to collect information and instructions • Instructs and supervises trademark prosecution and enforcement matters handled by foreign law firms • Investigates infringing uses of trademarks • Creates customized trademark records reports for clients

• Architecting, administering and optimizing all enterprise SQL Server databases • Ensuring security, reliability, and scalability of databases • Collaborating with application owners and IT teams to support business operations • Providing technical guidance to users accessing enterprise data • Maintaining all enterprise SQL database operations including SQL server updates and patches • Maintaining database security and compliance with company, industry and government standards (GDPR, HIPAA, etc.) • Reviewing current architecture and updating and optimizing all enterprise database systems • Architects and implements new database systems • Proactively monitoring database performance and performing database tuning for optimal performance • Troubleshooting enterprise database servers and related systems • Supporting system audits and providing documentation as required • Planning testing and implementation of DR and backup processes to ensure continuous operation • Creating custom queries, data-driven SSRS subscriptions, migration scripts, and executing other tasks as needed

• Provide high-level legal support to a team of attorneys • Manage all aspects of the professional responsibilities of the assigned attorneys • Editing, proofreading and processing legal documents upon request of assigned attorneys • Maintains legal files (both paper & electronic), organizes and files documents in designated order • Updates project information, scans and organizes legal files • Manages document deliveries and tracks final executed documentation • Receives and evaluates telephone calls for supported attorneys • Communicates with clients, opposing counsel, courts, and liaisons • Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members • Assists with overflow work and other special projects assigned

• Oversees all telecommunications services and systems for the firm • Manages the current Avaya telephony platform and strategic planning for future technology adoption • Leads a telecom team and manages vendor relationships • Ensures billing compliance and develops a multi-year roadmap to guide the firm through technology transitions • Manages and optimizes the firm's Avaya telephony platform while evaluating emerging technologies (cloud PBX, UCaaS) • Develops and executes transition plans from legacy systems to modern platforms with minimal disruption to operations • Creates a multi-year telecommunications roadmap aligned with firm objectives • Directs and develops the telecommunications team to meet performance and availability commitments • Maintains up-to-date documentation of all systems, user guides, and training materials