• Manage all phases of the proposal development lifecycle from RFP analysis through final submission • Develop and enforce proposal schedules, compliance matrices, and outline documents • Coordinate and facilitate color team reviews (Pink, Red, Gold) and incorporate feedback • Work closely with capture managers, subject matter experts, pricing teams, and subcontractors to gather and integrate content • Write, edit, and improve technical and management sections to ensure clarity, compliance, and persuasiveness • Manage the proposal library, past performance repository, and reusable content database • Ensure all submissions meet RFP requirements and are delivered on time and in the correct format

Role Description We are seeking an experienced Proposal Manager to lead and manage federal proposal efforts in a fast-paced, growth-oriented environment. This role is ideal for a strategic, hands-on proposal professional who thrives under tight deadlines, enjoys building scalable processes, and can independently manage multiple proposal efforts from capture through submission. - Lead the end-to-end development of federal proposals from opportunity qualification through final submission. - Analyze solicitation documents, including RFPs, RFIs, RFQs, Sources Sought notices, and task orders, to identify customer requirements and proposal strategies. - Develop proposal schedules, compliance matrices, outlines, writing assignments, and production timelines. - Manage multiple concurrent proposals while ensuring quality, compliance, and on-time delivery. - Coordinate proposal kickoff meetings, solutioning sessions, color team reviews, and final production activities. - Implement and maintain version control, document management, and proposal configuration processes. - Ensure all proposals comply with solicitation requirements, company standards, and federal procurement regulations. - Write, edit, and refine compelling proposal content, including: - Executive Summaries - Technical Approach - Management Plans - Staffing Plans - Transition Plans - Past Performance - Corporate Experience - Quality Assurance - Resumes and Key Personnel narratives - Translate complex technical information into clear, customer-focused, persuasive content. - Review proposal sections for consistency, accuracy, compliance, grammar, and readability. - Maintain and continuously improve proposal templates, reusable content libraries, resumes, boilerplate language, and past performance databases. - Support capture planning by contributing to: - Win strategies - Competitive assessments - Customer research - Solution development - Discriminators and messaging - Participate in pipeline reviews, bid/no-bid decisions, teaming discussions, and opportunity planning. - Collaborate with Business Development to improve opportunity qualification and proposal readiness. - Develop and implement repeatable proposal management processes, templates, workflows, and best practices. - Improve proposal efficiency, consistency, compliance, and overall quality. - Help establish a proposal-centered culture by educating internal stakeholders on proposal planning, schedules, roles, and responsibilities. - Recommend and implement tools and technologies that improve proposal development and collaboration. - Coordinate effectively with executive leadership, business development, recruiters, technical SMEs, subcontractors, and teaming partners. - Track proposal progress and proactively communicate risks, issues, and resource needs. - Build collaborative relationships that improve proposal responsiveness and solution quality. - Support continuous communication throughout the proposal lifecycle to ensure successful execution. Qualifications - Bachelor's degree in business, Communications, English, Marketing, Journalism, or a related field. - Minimum 5 years of experience managing and writing federal government proposals. - Experience supporting small business federal contractors is strongly preferred. - Demonstrated success managing multiple simultaneous proposal efforts with minimal supervision. - Exceptional writing, editing, proofreading, and storytelling skills. - Ability to synthesize complex technical information into compelling, customer-focused proposal content. - Experience responding to rapid-turnaround task orders, IDIQ contracts, GWACs, and multiple-award contract vehicles. - Working knowledge of Shipley Associates or similar proposal development methodologies (certification preferred). - Proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, and collaborative document management platforms. - Ability to work independently in a fully remote environment while managing competing priorities and deadlines. Desired Skills - Experience supporting capture management and business development activities within a growing federal contractor. - Experience establishing proposal processes, governance, and organizational best practices. - Working knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and the federal procurement lifecycle. - Experience with proposal graphics, desktop publishing, or visualization tools such as Microsoft Visio, Adobe Creative Suite, or PowerPoint. - Experience supporting Department of Defense (DoD), Intelligence Community (IC), or civilian federal agencies.

Role Description The ideal candidate is equal parts creative and organized and possesses project management, writing, and page layout skills. He/she is skilled in working with a team to formulate a pursuit’s strategic messages. A successful Engineering Proposal Coordinator has leadership qualities and demonstrates a collaborative mindset, superior communication skills, problem solving ability, organizational skills, and transparency. He/she is a strategic thinker and pushes the status quo for continuous improvement. Prefer the candidate work out of our Jacksonville Florida office but we are open to someone in a remote position and open to working from any location within the continental United States. The successful candidate will manage Infrastructure market proposal development efforts in the engineering (Transportation/Infrastructure Markets) field with responsibilities including but not limited to: - Proposal Management: - Facilitate proposal and/or prequalification kick-off meetings, define expectations, assign responsibilities, and manage adherence to proposal schedules. - Lead the team in developing visual and written content for proposals. - Draft/edit proposal narrative, ensure adherence to brand standards, and organize proposals clearly and concisely. - Schedule and facilitate proposal review meetings. - Content Development and Maintenance: - Develop, update, and maintain market-specific content, including project information and staff experience, using internal programs including, but not limited to, Adobe Design Suite, CRM and digital asset databases, and others as required. - Opportunity Management: - Assist in developing and managing the opportunity pipeline. - Qualify potential opportunities to align with organizational goals. - Post-Proposal Analysis: - Participate in post-proposal debriefs to analyze strengths, weaknesses, and areas for improvement. - Client-Focused Presentations: - Assist in developing dynamic and client-focused interview presentations. - Vendor and Client Prequalification: - Track and maintain government vendor and client prequalification schedules and processes for engineering services. - Strategy Development and Collaboration: - Facilitate team discussions to develop winning strategies at both project and market levels. - Participate in market-focused activities to support business development functions. Qualifications - Bachelor’s degree in marketing, business, communications, journalism, or equivalent combination of education and experience. - Minimum 3+ years of experience in the planning, preparation, and development of proposals in the A/E/C industry and qualifications packages for local, regional, national, and agency government clients, and as needed for other markets. - Ability to understand and adhere to RFQ/RFP submission requirements and deadlines. - Experience with Adobe programs including InDesign and Adobe Acrobat Pro. - Intermediate to expert skills in Microsoft Office Suite. - Familiarity with proposal database software. AEC360 is preferred but not required. Requirements - Excellent written and spoken communication skills to convey ideas clearly and effectively. - Strong collaboration skills, coupled with the ability to actively listen, to foster a positive and productive team environment. - Organizational conceptual thinking to understand the broader picture and aligning tasks with overall organizational goals. - Being a positive and reliable team player is fundamental, contributing to team morale and creating a supportive working atmosphere. - Effective decision-making skills with the ability to analyze situations, weigh options, and make informed decisions efficiently. - Strong project management skills to encompass planning, organizing, and overseeing tasks to achieve specific goals. - The ability to manage, organize, and prioritize project assignments to meet competing deadlines ensures tasks are completed on time without compromising quality. Benefits - Competitive compensation - Performance bonuses - 401(k) with matching contribution - Employee Stock Ownership Plan - Comprehensive health & well-being plans - Financial wellness plans - Work-life balance programs

• Take ownership of developing, managing, and delivering high-quality client proposals. • Serve as the project manager, content developer, and quality controller. • Develop proposal storylines, win themes, and section outlines. • Draft and tailor proposal content, including executive summaries and case studies. • Edit and proofread contributions from SMEs and team members. • Track bid progress and update dashboards or records.