Role Description We are seeking an experienced Proposal Manager to lead and manage federal proposal efforts in a fast-paced, growth-oriented environment. This role is ideal for a strategic, hands-on proposal professional who thrives under tight deadlines, enjoys building scalable processes, and can independently manage multiple proposal efforts from capture through submission. - Lead the end-to-end development of federal proposals from opportunity qualification through final submission. - Analyze solicitation documents, including RFPs, RFIs, RFQs, Sources Sought notices, and task orders, to identify customer requirements and proposal strategies. - Develop proposal schedules, compliance matrices, outlines, writing assignments, and production timelines. - Manage multiple concurrent proposals while ensuring quality, compliance, and on-time delivery. - Coordinate proposal kickoff meetings, solutioning sessions, color team reviews, and final production activities. - Implement and maintain version control, document management, and proposal configuration processes. - Ensure all proposals comply with solicitation requirements, company standards, and federal procurement regulations. - Write, edit, and refine compelling proposal content, including: - Executive Summaries - Technical Approach - Management Plans - Staffing Plans - Transition Plans - Past Performance - Corporate Experience - Quality Assurance - Resumes and Key Personnel narratives - Translate complex technical information into clear, customer-focused, persuasive content. - Review proposal sections for consistency, accuracy, compliance, grammar, and readability. - Maintain and continuously improve proposal templates, reusable content libraries, resumes, boilerplate language, and past performance databases. - Support capture planning by contributing to: - Win strategies - Competitive assessments - Customer research - Solution development - Discriminators and messaging - Participate in pipeline reviews, bid/no-bid decisions, teaming discussions, and opportunity planning. - Collaborate with Business Development to improve opportunity qualification and proposal readiness. - Develop and implement repeatable proposal management processes, templates, workflows, and best practices. - Improve proposal efficiency, consistency, compliance, and overall quality. - Help establish a proposal-centered culture by educating internal stakeholders on proposal planning, schedules, roles, and responsibilities. - Recommend and implement tools and technologies that improve proposal development and collaboration. - Coordinate effectively with executive leadership, business development, recruiters, technical SMEs, subcontractors, and teaming partners. - Track proposal progress and proactively communicate risks, issues, and resource needs. - Build collaborative relationships that improve proposal responsiveness and solution quality. - Support continuous communication throughout the proposal lifecycle to ensure successful execution. Qualifications - Due to the sensitivity of customer related requirements, U.S. Citizenship is required. - Bachelor's degree in Business, Communications, English, Marketing, Journalism, or a related field. - Minimum 5 years of experience managing and writing federal government proposals. - Experience supporting small business federal contractors is strongly preferred. - Demonstrated success managing multiple simultaneous proposal efforts with minimal supervision. - Exceptional writing, editing, proofreading, and storytelling skills. - Ability to synthesize complex technical information into compelling, customer-focused proposal content. - Experience responding to rapid-turnaround task orders, IDIQ contracts, GWACs, and multiple-award contract vehicles. - Working knowledge of Shipley Associates or similar proposal development methodologies (certification preferred). - Proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, and collaborative document management platforms. - Ability to work independently in a fully remote environment while managing competing priorities and deadlines. Desired Skills - Experience supporting capture management and business development activities within a growing federal contractor. - Experience establishing proposal processes, governance, and organizational best practices. - Working knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and the federal procurement lifecycle. - Experience with proposal graphics, desktop publishing, or visualization tools such as Microsoft Visio, Adobe Creative Suite, or PowerPoint. - Experience supporting Department of Defense (DoD), Intelligence Community (IC), or civilian federal agencies.

• Lead end-to-end proposal development activities, including kickoff, scheduling, compliance management, content development, color team reviews, and final delivery. • Develop and execute win strategies aligned to business goals, increasing overall probability of win (Pwin). • Analyze and interpret solicitation documents (RFPs, RFIs, SOWs, PWS, CDRLs) to ensure compliance and inform proposal approach. • Partner with capture managers and leadership to shape competitive positioning and differentiated solutions. • Manage and coordinate cross-functional proposal teams, including writers, SMEs, technical contributors, pricing, and graphics. • Facilitate color team reviews and drive iterative improvements based on structured feedback. • Enhance proposal operations by refining templates, tools, and standard processes. • Ensure all submissions meet compliance standards, quality expectations, and strict deadlines.

• Lead proposal efforts from solicitation release through final submission. • Develop proposal schedules, compliance matrices, outlines, assignments, review plans, and production schedules. • Coordinate proposal activities across business development, capture, operations, finance, contracts, and executive leadership. • Manage proposal kickoff meetings, status reviews, color team reviews, and final production activities. • Ensure all proposal submissions are compliant, complete, and submitted on time. • Facilitate Pink, Red, Gold, and Executive Review processes. • Draft, edit, and refine proposal content including executive summaries, management approaches, staffing plans, transition plans, resumes, and past performance narratives. • Support development of win themes, discriminators, graphics, and executive messaging. • Review proposal content for clarity, consistency, compliance, and quality. • Assist with oral presentations, demonstrations, and customer-facing proposal activities as required. • Develop and maintain the proposal management processes, templates, and standard operating procedures. • Maintain the corporate proposal library, content repository, and reusable proposal assets. • Manage the company’s resume database and coordinate updates with project teams. • Maintain and enhance the corporate past performance repository. • Develop and maintain proposal schedules, checklists, compliance tools, and proposal job aids. • Identify opportunities to improve proposal quality, efficiency, and responsiveness. • Support capture managers during opportunity qualification and pursuit planning activities. • Assist with bid/no-bid reviews, opportunity assessments, and gate reviews. • Conduct research and competitive analysis to support strategic pursuits. • Support development of customer profiles, competitor profiles, and market intelligence. • Assist in developing teaming packages, capability statements, and pursuit materials. • Evaluate and implement tools that improve proposal efficiency and quality. • Support adoption of artificial intelligence and automation tools for proposal development. • Identify best practices and lessons learned from completed proposals. • Recommend process improvements that increase proposal effectiveness and win probability. • Support maintenance of capability statements, marketing collateral, qualification packages, and corporate experience materials. • Provide proposal and business development reporting to leadership as requested. • Support strategic growth initiatives and special projects.

• Lead the proposal development process including kickoff meetings, proposal strategy development, writing, editing, and review phases, ensuring all milestones are met. • Collaborate with cross-functional teams including capture managers, technical experts, subject matter experts (SMEs), pricing teams, partners, and compliance officers to gather and write proposal content. • Develop proposal schedules, outlines, compliance matrices, and mock-ups. • Ensure proposals are fully compliant with RFP requirements, including format, content, and submission guidelines. • Manage the Pink Team (proposal strategy) and Red Team (proposal review) processes, incorporating feedback and revisions promptly and effectively. • Oversee production and submission of final proposal documents, ensuring on-time delivery. • Monitor and communicate ongoing proposal status, issues, and risks to senior management. • Conduct post-submission debriefings and lessons learned for continuous improvement. • Work on significant, complex and unique issues where analysis of situations or data requires an evaluation of intangibles. • Exercise independent judgment in methods, techniques, and evaluation criteria to obtain results. • Create formal networks involving coordination among groups. • Act independently to determine methods and procedures on new or special assignments. • May supervise the activities of others. • Contribute to development of company objectives and principles and achieve goals in creative and effective ways. • Mentor and train junior proposal staff, providing guidance and support to enhance their professional development and effectiveness. • Participate in strategic planning for proposal development, contributing ideas and solutions to improve proposal processes and win rates. • Stay up-to-date with industry best practices, emerging trends, and competitive intelligence. • Engage in networking and relationship-building activities to identify and pursue new business opportunities. • Support other business development activities as required, including market analysis, customer engagements, and capture planning.