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A leading global aerospace company and top U.S. exporter, Boeing develops, manufactures and services commercial airplanes, defense products and space systems for customers in more than 150 countries. Our U.S. and global workforce and supplier base drive innovation, economic opportunity, sustainability and community impact. Boeing is committed to fostering a culture based on our core values of safety, quality and integrity.
Executive Office Administrator – EOA
Location
Arizona + 2 moreAll locations: Arizona | California | Colorado
Posted
120 days ago
Salary
$55.3K - $86.3K / year
Seniority
Senior
Job Description
Executive Office Administrator – EOA
Boeing
• Coordinate and process domestic and international business travel arrangements for three Executive Directors using Concur • Monitor traveler itineraries and logistics, proactively addressing schedule changes and disruptions • Collect, compile, and present travel-related documentation for executive review and/or signature • Maintain accurate travel records and provide status visibility to executives and stakeholders as needed • Prepare and submit expense reports in Concur in a timely and accurate manner • Reconcile corporate credit card charges; research and resolve discrepancies as needed • Manage and prioritize executive calendars in Microsoft Outlook to ensure efficient use of time • Schedule and coordinate meetings across multiple stakeholders, priorities, and time zones • Draft, edit, and maintain professional electronic and written communications (e.g., emails, memos, correspondence) • Coordinate with appropriate focal points to support acquisition and maintenance of office resources • Plan and execute logistics for executive-level internal and external events
Job Requirements
- 5+ years of experience making travel arrangements for multiple higher level executives
- 5+ years of experience managing schedules and calendars via Outlook
- Previous experience providing administrative support for higher level/executive managers
- Experience processing invoices ensuring accuracy and timely submission
- Experience using Concur for travel arrangements and expenses
- Working experience with Microsoft Suites (PowerPoint, Excel, and Outlook)
- Previous Executive Office Admin experience
- Ability to understand timing and urgency as well as delegation
Benefits
- Health insurance
- Flexible spending accounts
- Health savings accounts
- Retirement savings plans
- Life and disability insurance programs
- Paid time off
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