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Bringing humanity back to health.
Executive Assistant – New Grad 2026
Location
United States
Posted
108 days ago
Salary
0
Seniority
Entry Level
Job Description
Executive Assistant – New Grad 2026
Solace
• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value. • Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts. • Prepare executives for meetings with agendas, pre-reads, talking points, and supporting materials to ensure they arrive aligned and ready. • Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items. • Draft, edit, and send communications on behalf of executives with strong executive presence and clarity. • Serve as the primary point of contact between executives and internal leaders, external partners, and vendors. • Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality. • Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through. • Build and continuously improve systems, templates, and processes that enhance executive productivity. • Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail. • Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.
Job Requirements
- Exceptional calendar management, prioritization, and organizational skills.
- Strong written and verbal communication with an ability to draft clear, concise executive-level messaging.
- Demonstrated judgment, professionalism, and ability to handle confidential information.
- Excellent project management skills: you keep things moving, even without explicit direction.
- Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
- Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
- High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
- Background in startups, healthcare, technology, or complex operational environments.
Benefits
- Applicants must be based in the United States.
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