Senior Associate, Conference Business

AssociateGeneralFull TimeRemoteSeniorTeam 51-200Since 1969H1B No SponsorCompany SiteLinkedIn

Location

California

Posted

3 days ago

Salary

$29 - $36 / hour

Seniority

Senior

Bachelor Degree7 yrs expEnglish

Job Description

Senior Associate, Conference Business

AACN (American Association of Critical-Care Nurses)

• responsible for executing assigned conference projects, managing communications, and supporting events technology-related tasks • supports the live and virtual NTI (National Teaching Institute) content and logistics, including project oversight, documentation, and customer service • contributes to the Conference Business outcomes of the Events Team initiatives in keeping with organizational mission, vision, values, and strategic direction • Ensures the effective implementation and evaluation of key processes that support department and organizational goals and objectives • Coordinates specific inter- and intra-department processes • Responds to questions and addresses issues related to these processes • Creates new business processes aligned with department and organizational objectives • Assists on projects with defined outcomes and within agreed-upon parameters • Collaborates on cross-department and organization-wide projects • Evaluates department processes and systems, identifies opportunities for improvements, assembles key stakeholders, defines solutions, and implements action plans to improve efficiency, effectiveness, and customer satisfaction • Maintains effective communications with internal and external customers and key stakeholders • Ensures timely and effective response to requests for information from internal and external customers via telephone, e-mail, and mail • Collaborates with other team members to create and post content for department web pages and maintain branding and integrity of informational links • Coordinates with vendors and/or external customers to ensure compliance with contracts and processes • Develops and maintains data management systems • Establishes and maintains comprehensive files and databases to include historical data and current activities • Using computer-aided systems and applications generates regular reports related to programs and products • Provides effective general administrative support to the department • Coordinates administrative functions for team members, volunteers, and other key stakeholders, including forms processing, document management, travel arrangements, and expense reports • Monitors budget activity, developing routine and customized reports of financial activities • Reviews and processes vendor invoices • Proactively identifies and adjusts to variances • Supports department purchasing and preparation of annual and project budgets • Participates in orientation and cross-training of team members to ensure consistent support to internal and external customers • Additional duties as assigned

Job Requirements

  • Minimum 7 years of experience with responsibilities matching a majority of those for this position
  • Experience working on projects requiring interaction with multiple team members
  • Previous customer interaction experience required
  • Experience managing multiple priorities
  • Exceptional interpersonal and communication skills, both oral and written
  • Demonstrated flexibility and adaptability to changing priorities
  • Commitment to customer service, teamwork, and team learning
  • Proficient in Microsoft Office, Google Suite, and Zoom
  • Experience in association management systems, event platforms, and project management tools preferred
  • Highly accurate, detail-oriented, and organized
  • Demonstrated ability to prioritize multiple simultaneous responsibilities
  • Self-motivated and inquisitive
  • Able to expand on assigned responsibilities without direction
  • Demonstrated independent problem-solving skills
  • Demonstrated ability to establish and maintain effective relationships within the department and association
  • Demonstrated ability to research, analyze, prioritize, and implement process improvements

Benefits

  • generous paid time off
  • low-cost health plans for medical and mental health services
  • dental, and vision
  • company-paid life and short-term disability insurance
  • a variety of other benefits
  • a retirement savings program with employer matching and additional company contribution
  • various alternative and flexible work arrangements to support work/life balance

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