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Executive Assistant, Finance

Financial Planning and AnalysisFinancial Planning and AnalysisFull TimeRemoteLeadTeam 501-1,000Since 1998H1B SponsorCompany SiteLinkedIn

Location

Canada

Posted

14 hours ago

Salary

$82K - $110K / year

Seniority

Lead

7 yrs expEnglish

Job Description

Executive Assistant, Finance

Mozilla

• Act as a trusted partner and extension of the CFO and VP of Finance, providing proactive, high-level support that frees them to focus on Mozilla's most important financial and strategic priorities. • Own complex, fast-moving calendars across both leaders: prioritize and sequence meetings, resolve conflicts, protect focus time, and align scheduling with Finance deliverables, Board cycles, and enterprise priorities. • Run the operating rhythm of the CFO's office: plan and facilitate Finance and leadership meetings, prepare agendas and materials, capture decisions and action items, and drive follow-through. • Prepare and refine executive-level presentations, reports, briefing materials, and correspondence for leadership meetings, business reviews, and external stakeholders. • Coordinate domestic and international travel and manage expense reports. • Serve as a key point of contact between the executives, their teams, and internal and external partners, ensuring timely, professional communication and follow-up. • Support Audit committee, Investment Committee and Board preparation, including logistics, materials, and minutes as needed. • Plan logistics for team offsites, work weeks, and events. • Partner with other administrative colleagues on team communications, recognition moments, onboarding, and cross-team needs. • Handle highly confidential information — financial, transactional, and personnel — with the utmost discretion.

Job Requirements

  • 7-10 years of executive administrative experience supporting one or more senior executives in a technology company or multi-location environment (calendar, travel, expenses, meeting support).
  • Proven discretion and sound judgment with highly confidential and sensitive information, and comfort working closely with senior executives and Board members.
  • Strong coordination and process management, with a bias toward anticipating needs and bringing options and recommendations rather than waiting for direction.
  • A self-starter who thrives in a fast-paced environment, manages ambiguity and competing demands, and follows through with accuracy and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency with Google Workspace.
  • Familiarity with finance terminology, or experience supporting a Finance or executive team, is a plus.

Benefits

  • Generous performance-based bonus plans to all eligible employees - we share in our success as one team
  • Rich medical, dental, and vision coverage
  • Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
  • Quarterly all-company wellness days where everyone takes a pause together
  • Country specific holidays plus a day off for your birthday
  • One-time home office stipend
  • Annual professional development budget
  • Quarterly well-being stipend
  • Considerable paid parental leave
  • Employee referral bonus program
  • Other benefits (life/AD&D, disability, EAP, etc. - varies by country)

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