Role Description The HR Administrative Support professional provides essential entry-level administrative assistance to the Human Resources department. This role supports a wide range of HR operational functions including: - Employment eligibility verification - Benefits administration - Unemployment insurance responses - Job posting management - HR data entry and reporting This is an excellent opportunity for someone early in their HR or administrative career who is highly organized, detail-oriented, and eager to build hands-on experience across core HR functions. The ideal candidate handles confidential information with professionalism, manages multiple tasks without losing accuracy, and takes pride in keeping HR records clean, current, and organized. Qualifications - High school diploma or equivalent required - 0 to 2 years of administrative or office support experience — entry-level candidates are encouraged to apply - Strong attention to detail and organizational skills — accuracy in data entry and records management is essential - Demonstrated ability to handle confidential information with professionalism and discretion - Basic proficiency in Microsoft Office including Word, Excel, and Outlook - Ability to prioritize tasks effectively and meet deadlines in a remote work environment - Strong written and verbal communication skills Requirements - Assist with new hire onboarding documentation, ensuring all required forms are completed accurately and on time - Process employment eligibility verifications through the E-Verify system in compliance with federal requirements - Maintain organized onboarding records and follow up on any missing or incomplete documentation - Maintain accurate and up-to-date employee records within HR information systems (HRIS) - Support the HR team in maintaining both digital and physical personnel files in an organized and compliant manner - Assist with HR reporting and conduct periodic data audits to identify and correct inaccuracies - Support the team with maintaining spreadsheets, tracking tools, and other administrative HR systems - Assist with benefit enrollment processing and ensure all related documentation is complete and accurately filed - Provide basic benefits information to employees and direct them to the appropriate resources or contacts for more detailed guidance - Maintain benefits records and support updates and changes in HR systems as they occur - Assist the HR team in compiling documentation and preparing responses to unemployment insurance claims - Track claim deadlines and maintain organized records to ensure timely and accurate responses are submitted - Post approved job openings on job boards and company career sites accurately and in a timely manner - Monitor active job postings and assist with updates or removals as positions are filled or requirements change - Organize incoming applications and maintain accurate records in the applicant tracking system - Assist with preparing HR forms, letters, and other documentation as directed by the HR team - Support general HR administrative tasks and special projects as needed - Respond to routine internal inquiries and route more complex matters to the appropriate HR team member Benefits - This is a full-time role - Rate is $6/hr - 100% Remote

• Process HR queries, using the leading ticketing and case management systems. • Manage reports and perform data audits. • Prioritize and organize the daily tasks in your personal queue. • Shine throughout exemplary communication skills and teamwork. • Act in accordance to company standards and project a positive overall image.

• Build strong relationships across the organization and maintain a deep understanding of employee experience and team dynamics • Help design and continuously improve a structured onboarding program that sets new employees up for success from day one and reflects NSTXL’s culture and values, including role-specific onboarding paths, 30/60/90 frameworks, and structured check-ins. • Develop and expand the policies, programs, and people practices, including formalized feedback channels and engagement surveys • Partner with managers on complex people situations like difficult conversations, feedback, and accountability, while building resources and toolkits that grow their confidence and independence over time, within the legal constraints that shape those decisions. • Design and deliver manager training programs that equip people leaders with the skills they need to lead effectively • Build and improve performance and development practices that support clear expectations, strong feedback, accountability, and employee growth • Build out a learning and development strategy and program infrastructure that supports employee growth at every level, including new manager development, career pathing frameworks, and access to learning resources that scale with the organization • Partner with managers and leaders to strengthen leadership effectiveness and build a culture of continuous learning across the organization • Serve as the primary point of contact for employee relations matters, including concerns, complaints, and escalations • Lead workplace investigations from intake through resolution, including documenting findings, recommending corrective action, and ensuring appropriate follow-through in a way that protects both the individual and the organization • Build and maintain clear employee relations frameworks • Ensure compliance with federal, state, and local employment laws and evolving HR best practices, staying ahead of changes that affect a growing, multi-state or distributed workforce • Develop, expand, and maintain a comprehensive set of HR policies and employee handbook materials that reflect NSTXL’s values, operational needs, and legal requirements, and that scale alongside organizational growth • Build and maintain a compliance training program that ensures all employees and managers meet required training obligations, with scalable resources and infrastructure that grow with the organization. • Partner with the VP of Human Resources on benefits strategy, including evaluating plan competitiveness, supporting open enrollment, communicating program value to employees, and recommending enhancements that align with NSTXL’s growth and workforce needs • Build and maintain HR process documentation that allows the team to operate consistently and efficiently, including standard operating procedures, templates, and guides that support day-to-day operations and reduce reliance on institutional knowledge held by individuals • Help evolve NSTXL’s hiring practices, candidate experience, and talent systems as the organization grows

• Manage end-to-end employee lifecycle processes (onboarding, contract management, off boarding) across multiple countries • Maintain accurate and up-to-date employee records in the HRIS • Oversee key administrative processes such as probation period tracking, contract amendments, and employee documentation • Prepare and validate variable elements for monthly payroll in collaboration with Finance and external providers • Support payroll processes across different entities, ensuring accuracy and compliance • Produce regular HR reports and dashboards (monthly, annual), ensuring data quality and consistency • Act as a first point of contact for employees on HR-related topics, providing guidance and support • Collaborate closely with internal stakeholders (Finance, Legal, Product, Leadership) • Coordinate with local HR teams and external providers across different countries (e.g. France, Germany) • Continuously review and improve HR administrative processes to increase efficiency and scalability • Support the structuring of HR operations in a multi-entity, multi-country environment • Contribute to HR projects linked to process optimization, compliance, and employee experience • Support relocation processes and liaise with external providers for immigration procedures • Ensure compliance with local labor laws, social security, and benefits administration across regions