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Account Coordinator

Account ManagerSalesFull TimeRemoteMid LevelTeam 1,001-5,000Since 2013H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

6 days ago

Salary

$65K - $85K / year

Seniority

Mid Level

Bachelor Degree2 yrs expEnglishERP

Job Description

Account Coordinator

Salute

• Prepare reporting packages for GARs, QBRs, and MBRs. • Assist in variance analysis on revenue, cost, and margin. • Maintain forecasting and budgeting trackers. • Support month-end close and accrual preparation. • Track account profitability and utilization trends. • Prepare, review, and issue sales invoices in alignment with contract terms and billing requirements. • Review and chase project WIP. • Collect outstanding accounts receivable. • Monitor billing deadlines and resolve discrepancies. • Support audit requests and documentation (e.g., proof of service, invoice support). • Reconcile timecards for proper project coding. • Review and validate timesheets for accurate labor tracking. • Manage expense coding across accounts. • Review and approve employee expense reports in alignment with policy and client/account requirements. • Track employee absences. • Report HR metrics. • Support workforce planning initiatives. • Monitor and maintain data quality and account setup across systems to ensure accurate billing and reporting. • Lead weekly operational syncs with account teams. • Coordinate ordering of branded apparel, PPE, and safety supplies. • Support data integrity across Salesforce and Intacct. • Drive process improvements and standardization. • Maintain operations record keeping and reporting. • Manage contract change controls. • Administer annual CPI increases. • Record contract expansions and extensions. • Drive early dispute resolution. • Ensure compliance with documentation and approval requirements. • Partner with Tax and Accounting to evaluate service taxability and financial impact. • Track vendor costs to ensure proper billing treatment and accurate margins. • Partner with Vendor Management to coordinate vendor onboarding and PO creation. • Maintain contract and PO documentation. • Track contract expirations and renewals. • Process goods receipts and confirm services. • Serve as a single point of contact bridging Finance, Operations, and Client teams. • Drive revenue assurance and cost control at the account level. • Enable data-driven decision making through timely, accurate reporting. • Ensure a seamless client experience from onboarding through delivery. • Proactively identify risks and resolve issues early. • Lead or support process improvement and automation initiatives across Salesforce, Intacct, UKG, Smartsheet, Power Query, and related tools.

Job Requirements

  • Bachelor's degree in Finance, Accounting, Business Administration, or related field (or equivalent experience).
  • 2+ years of experience in account coordination, finance operations, billing, or a similar role.
  • Strong working knowledge of Microsoft Excel (pivot tables, lookups, basic formulas).
  • Experience with ERP or financial systems (Intacct, NetSuite, SAP, or similar).
  • Demonstrated ability to manage multiple workflows and competing deadlines.
  • Excellent written and verbal communication skills with a client-facing presence.
  • Preferred: Experience in the data center, mission-critical, or technology services industry.
  • Familiarity with Salesforce, UKG, Smartsheet, and Power Query.
  • Exposure to contract administration, vendor management, or audit support.
  • Prior experience supporting QBRs, MBRs, or executive-level reporting.

Benefits

  • Time to Recharge: Enjoy 8 company-paid holidays , 2 floating holidays , and PTO so you can rest, celebrate, and take care of what matters most.
  • Comprehensive Benefits Package: Including Medical, Dental, and Vision that you can enroll in starting on Day 1. Coverage begins the first of the month following 30-days of employment.
  • Peace of Mind: The Employee Assistance Program is available to all employees, even if you do not participate in the benefits package.
  • Your financial future matters: Enjoy our employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%.
  • Wellness Support: Access to HSA , mental health resources, and gym discounts –because your health matters.
  • Extra Protection & Perks: Through discounted group programs, such as legal services , home & auto insurance , pet insurance , and ID theft protection for life’s unexpected moments.

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