We help Aussie companies find top 3% remote talent in the Philippines & Nepal for a single finder's fee.
Executive Assistant
Location
Philippines
Posted
3 days ago
Salary
A$1.5K - A$2.5K / month
Seniority
Mid Level
No structured requirement data.
Job Description
Executive Assistant
Hunt St
Role Description Looking for Philippines-based candidates Job Role: Executive Assistant Compensation Range: $1500 AUD - $2500 AUD / Monthly Work Schedule: Full-time, This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. This is a broad EA role supporting the Director across email management, calendar coordination, reporting, and operational admin. You'll be the connective tissue of a busy business, keeping things organised, flagging what matters, and proactively handling tasks before they become problems. The ideal candidate is experienced, autonomous, and comfortable picking up new systems quickly. You'll hit the ground running and grow the scope of the role over time. Key Responsibilities - Monitor, triage, and manage the Director's email inbox and Teams, flagging priorities and drafting responses where appropriate - Manage calendar and scheduling, including internal coordination and external client appointments - Oversee and maintain the time and task management apps (Microsoft To Do, Microsoft Planner and AkiFlow), monitoring progress, tracking project status, and building reports and dashboards so the Director has visibility without needing to dig in manually - Handle general administrative tasks across the Microsoft 365 suite (Outlook, Word, Excel, Teams) - Assist with Xero administration and bookkeeping support as required - Coordinate communications, meeting prep, and follow-ups on the Director's behalf - Use AI tools such as ChatGPT and Claude to help draft communications, summarise information, and speed up day-to-day outputs - Proactively identify gaps, suggest improvements, and take ownership of tasks without needing to be asked twice Qualifications - Minimum 3 years of experience in an EA, Operations, or Senior Admin role - Proficient in Microsoft 365, particularly Outlook and Excel - Experience with Xero is desirable - Background in Aviation or Hospitality a plus - Familiarity with Teams and AkiFlow, or willingness to learn quickly - Confident using AI tools like ChatGPT or Claude to improve your own communications and output, or genuinely keen to build this into your workflow - Strong written English and communication skills - A self-starter who thrives working autonomously in a fast-paced environment Benefits - Competitive contractor retainer: AUD $1,500–$2,500/month, commensurate with experience - Full-time equivalent (40 hours/week) with exclusivity in this industry. This is your primary role - A small, collaborative team that values your input and treats you as a professional - Real work and real growth - Stability and longevity: if you're the right fit, you grow with us Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Be available for meetings and collaboration during core [AEST or PHT] business hours - Disclose any existing ongoing roles or client work - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
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