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Clinical Engineering Admin Assistant – Field Support Specialist
Location
California
Posted
107 days ago
Salary
$26 - $32 / hour
Seniority
Senior
Job Description
Clinical Engineering Admin Assistant – Field Support Specialist
TRIMEDX
• Provide clerical and administrative support for staff • Organize and develop information/materials necessary for meetings, special projects, presentations, and reports • Interact with and provide support to all departmental infrastructure, including human resources, payroll, benefits, service operations, finance, and information technology • Manage travel arrangements and expenses, as needed. • Place orders for Indirect items in procurement system as outlined by TRIMEDX Supply Chain • Perform additional support tasks: coordinate meetings (including QVRs and team meetings), calendar management, prepare documents, take notes/minutes, send reminders/responses, maintain files and records. • Maintain documents: EOC Reports, QVR documents and minutes, and other documents as needed (Org chart/pictures) • Schedule meetings as requested. • Provide regional support for company sponsored events. • Establish and maintain record keeping systems and processes • Compile data for routine and special reports, utilizing Microsoft products including Word, Excel and PowerPoint to prepare spreadsheets charts and graphs, Utilize and work with various database software programs. • Compile daily, weekly, and monthly reports. • Act as a data resource and assist other departments, Managers and Directors as needed. • Maintain RSQ data, including approving/updating primary and secondary PM Tech, reassigning workorders, updating Warranty Information (including start/end dates), updating ROTA, and additional items, as directed. • Participate in obtaining information for various projects by contacting subject matter experts and resources at TRIMEDX and the hospital as required. • Monitors compliance within various Divisional and TRIMEDX projects and tasks • Coordinates and consolidates data collection and information requests, from Region(s) or System(s) • All other duties as assigned.
Job Requirements
- Minimum 3 yrs office experience providing clerical and administrative support is preferred
- Experience in data management preferred
- Must be organized and able to communicate effectively (written or orally)
- Must be task oriented and able to complete assigned tasked on time
- Must be able to multi-task in support of the Field Operations
- Knowledge of Microsoft Office applications required
- Ability to manage time and set priorities amidst multiple tasks and deadlines
- Ability to work effectively with other team members
- Strong interpersonal and telephone skills
- Strong written and verbal communication skills
Benefits
- health/dental/vision
- HSA/FSA
- matching retirement plans
- paid vacation
- parental leave
- adoption/infertility assistance
- more!
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