Daikin Applied Americas logo
Daikin Applied Americas

Perfecting The Air We Share.

Regional Contracts Coordinator

GeneralGeneralFull TimeRemoteSeniorTeam 5,001-10,000Since 1924H1B SponsorCompany SiteLinkedIn

Location

Alabama + 4 moreAll locations: Alabama | Florida | North Carolina | South Carolina | Tennessee

Posted

1 day ago

Salary

$31 - $52 / hour

Seniority

Senior

Associate Degree5 yrs expExperience acceptedEnglish

Job Description

Regional Contracts Coordinator

Daikin Applied Americas

• Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity reassignments, maintenance, etc. • Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required • Assist in the preparation of customer proposals, PowerPoint presentations, letters, spreadsheets, certificates of insurance, pre-qualification questionnaires, and order legal paperwork and forms to aid in finalization of contract award • Set up project files and complete daily, weekly, or monthly project-related reporting forms; file, fax, or copy project documents • Coordinate meetings for sales teams • Manage incoming and outgoing project-related mail, contract documents, submittals, and design documents as necessary • Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs • Assist in managing the contract closeout process to ensure the timely closure of projects • Complete requests for information, invoices, statements, owner-directed insurance, etc. • Research and reconcile contract mischarges • Travel for in-person meetings approximately once per month • Support the administration of maintenance agreements, including the input of new agreements and renewals within internal systems • Review maintenance agreement renewals for profitability and coordinate with Sales and District Managers to obtain escalation approvals as needed • Distribute renewal agreements to customers, confirm receipts, and proactively follow up to drive timely execution • Track renewal status and partner with Sales teams when additional engagement is required to secure agreements • Validate completed renewals to ensure all legal, credit, and internal approval requirements are met • Communicate renewal status updates regularly with Sales staff and District Managers to ensure visibility and alignment

Job Requirements

  • Associate's Degree or Equivalent Experience
  • 5-7+ years of related experience in a sales environment
  • Bachelor’s degree may be considered in lieu of work experience
  • Experience with Salesforce and/or any other sales tracking software (Preferred)
  • Proficient knowledge of Microsoft Office Suite

Benefits

  • Multiple medical insurance plan options + dental and vision insurance
  • 401K retirement plan with employer match
  • Paid time off and company paid holidays
  • Paid sick time in accordance with the federal, state and local law
  • Tuition Reimbursement after 6 months of continuous service

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