Activate Care logo
Activate Care

Reimagining health equity through proactive social care

Scheduling Coordinator

Location

Massachusetts

Posted

10 hours ago

Salary

0

Seniority

Mid Level

Associate Degree2 yrs expEnglish

Job Description

Scheduling Coordinator

Activate Care

• Coordinate and maintain the daily schedules for approximately five home assessment nurses in Boston, Springfield, and Worcester Massachusetts. • Reach out by phone to schedule and confirm member visits, including initial and follow-up assessments. • Optimize scheduling by considering geography, nurse availability, and member needs to minimize travel time and maximize efficiency. • Update scheduling and EMR systems in real time with accurate appointment and member information. • Communicate promptly with nurses and leadership regarding schedule changes, urgent member needs, or cancellations. • Track assessment completion rates and follow up on outstanding appointments. • Document outreach attempts, scheduling details, and special instructions in the appropriate systems. • Collaborate with internal teams to address barriers to scheduling or member engagement. • Provide excellent customer service to members and their caregivers while maintaining confidentiality. • Support quality improvement initiatives related to scheduling workflows. • Other duties as assigned.

Job Requirements

  • Associate's degree or equivalent work experience required; Bachelor's degree preferred.
  • Minimum of 2 years of experience in scheduling, coordination, or administrative roles in a healthcare setting.
  • Experience with electronic medical records (EMR) and scheduling systems.
  • Experience working in HIPAA-compliant or healthcare settings.
  • Strong organizational, communication, and interpersonal skills.
  • Demonstrated ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
  • Intermediate to advanced proficiency in Microsoft Office and EHR platforms.
  • Able to work independently with minimal supervision and adapt to changing priorities.
  • Comfortable with technology and remote collaboration platforms.
  • Willingness to work a hybrid schedule, with occasional in-office meetings or training in Massachusetts.

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