Reimagining health equity through proactive social care
Scheduling Coordinator
Location
Massachusetts
Posted
10 hours ago
Salary
0
Seniority
Mid Level
Job Description
Scheduling Coordinator
Activate Care
• Coordinate and maintain the daily schedules for approximately five home assessment nurses in Boston, Springfield, and Worcester Massachusetts. • Reach out by phone to schedule and confirm member visits, including initial and follow-up assessments. • Optimize scheduling by considering geography, nurse availability, and member needs to minimize travel time and maximize efficiency. • Update scheduling and EMR systems in real time with accurate appointment and member information. • Communicate promptly with nurses and leadership regarding schedule changes, urgent member needs, or cancellations. • Track assessment completion rates and follow up on outstanding appointments. • Document outreach attempts, scheduling details, and special instructions in the appropriate systems. • Collaborate with internal teams to address barriers to scheduling or member engagement. • Provide excellent customer service to members and their caregivers while maintaining confidentiality. • Support quality improvement initiatives related to scheduling workflows. • Other duties as assigned.
Job Requirements
- Associate's degree or equivalent work experience required; Bachelor's degree preferred.
- Minimum of 2 years of experience in scheduling, coordination, or administrative roles in a healthcare setting.
- Experience with electronic medical records (EMR) and scheduling systems.
- Experience working in HIPAA-compliant or healthcare settings.
- Strong organizational, communication, and interpersonal skills.
- Demonstrated ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
- Intermediate to advanced proficiency in Microsoft Office and EHR platforms.
- Able to work independently with minimal supervision and adapt to changing priorities.
- Comfortable with technology and remote collaboration platforms.
- Willingness to work a hybrid schedule, with occasional in-office meetings or training in Massachusetts.
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