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Vendor Account Coordinator
Location
United States
Posted
10 hours ago
Salary
0
Seniority
Mid Level
Job Description
Vendor Account Coordinator
Salute
• Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration. • Facilitating NDA and VMSA execution via DocuSign to required signers. • Strong knowledge of contracts review including redlines and negotiations. • Tracking tasks and monitoring incoming requests both internal and external. • Collaborate with sales, procurement, operations, and finance teams to ensure clear understanding of contracts, MSAs, SOWs, and timelines. • Maintain accurate vendor records in our systems and ensure data integrity. • Identify opportunities to improve vendor relationships. • Maintain folders that contain vendor information, including contact details, services offered, and performance records. • Track and report on purchase orders and vendor invoicing activity as part of vendor management processes. • Supports all department contracts, including the administration of a contract repository and expiration tracker. • Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias. • Works with applicable Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance. • Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents. • Be a resource for site teams on contract procedures, concepts, policies, and changes to the same as it relates to vendor management. • This position will be a liaison to new account set up and turnover to the onsite Vendor Specialist.
Job Requirements
- 2+ years of experience in vendor management, procurement coordination, or supply chain operations.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication and relationship-building abilities.
- A proactive, problem-solving mindset and a knack for turning challenges into solutions.
- Familiarity with contract terms, compliance requirements, and performance metrics.
- Exceptional accuracy and attention to detail.
- Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations.
- Solid work ethic and integrity, able to work effectively and be self-directed.
- Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers.
- Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study
- Knowledge of Salesforce, OneNote, Smartsheet and DocuSign.
- Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)
- Familiarity with strategic sourcing processes.
- Experience working in facilities management, critical facilities, or data centers.
Benefits
- Time to Recharge: Enjoy 8 company-paid holidays , 2 floating holidays , and PTO so you can rest, celebrate, and take care of what matters most.
- Comprehensive Benefits Package: Including Medical, Dental, and Vision that you can enroll in starting on Day 1. Coverage begins the first of the month following 30-days of employment.
- Peace of Mind: The Employee Assistance Program is available to all employees, even if you do not participate in the benefits package.
- Your financial future matters: Enjoy our employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%.
- Wellness Support: Access to HSA , mental health resources, and gym discounts —because your health matters.
- Extra Protection & Perks: Through discounted group programs, such as legal services , home & auto insurance , pet insurance , and ID theft protection for life’s unexpected moments.
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