Based in Melbourne, we save you time & money by finding talented, skilled virtual staff in Philippines & South Africa
Human Resources Coordinator
Location
Philippines
Posted
1 day ago
Salary
0
Seniority
Senior
Job Description
Human Resources Coordinator
VirtualStaff365
• Ensure all pre-employment compliance requirements are completed, including right-to-work verification, visa documentation, and associated employment checks • Maintain accurate and up-to-date employee records across HR and operational systems to ensure data integrity • Conduct regular audits of HR records and employment documentation to ensure ongoing regulatory compliance • Prepare and review work eligibility and visa status reports to maintain audit readiness • Manage and maintain employee data in SimPro, ensuring information aligns perfectly with Employment Hero • Archive terminated employees appropriately within operational systems • Assist managers with the preparation of employment contracts and overall onboarding setup • Provide general advice and guidance to the business on human resource matters • Collect, monitor, and file WorkCover notifications, Certificates of Capacity, and follow up with managers regarding suitable duties information • Prepare employment separation certificates and associated offboarding documentation in an accurate and timely manner • Support payroll processing activities, including the preparation of payroll data and payroll journal entries • Provide payroll information in relation to claims, liaising with case officers and providing wage details as required • Assist with annual End-of-Financial-Year updates, including updating contract templates, applying CPI increases, and tracking employee changes • Regularly review and update HR processes and procedures in conjunction with the Finance and HSEQ teams to improve efficiency • Follow up with employees to ensure Integrated Management System (IMS) documents, standard operating procedures (SOPs), and safe work method statements (SWMS) are acknowledged • Track and report on compliance certificates and Learning Management System (LMS) training completion • Maintain a monthly headcount report detailing current employee numbers by location and department • Coordinate candidate recruitment steps, including shortlisting, arranging interviews, managing schedules, and responding to candidate enquiries
Job Requirements
- Minimum of 3 years of experience working in a similar HR Coordinator or HR Generalist role
- Previous work experience within a service, logistics, manufacturing, or construction environment
- Strong knowledge of Australian employment legislation, pre-employment compliance, and visa verification processes
- Hands-on experience using Employment Hero or similar cloud-based HR software
- Excellent organisation skills with the ability to manage multiple administrative and reporting tasks independently
- High-level written and verbal English communication skills with the capability to build rapport across diverse teams
- Strong proficiency in the Microsoft Office 365 suite
- Ability to work autonomously and demonstrate initiative in a fast-paced environment
- Nice-to-Have Skills
- Prior formal studies or qualifications in Human Resources
- Previous experience utilising SimPro software for workforce or project management
- Familiarity with WorkCover claims coordination and injury management administration
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Standard Time business hours)
- Full-time job
- HMO
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rate)
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