• Post and manage job openings across hiring platforms. • Source, screen, and shortlist candidates for open roles. • Conduct initial candidate screening calls. • Coordinate assessments and interview scheduling. • Maintain recruitment trackers and candidate databases. • Support employer branding and other HR initiatives as needed. • Use AI tools to create sourcing strategy, screening candidates and manage application tracking system.

Role Description The Law Offices of James L. Arrasmith is looking for a Law Firm HR Specialist to help handle the firm’s day-to-day HR work. This is a hands-on HR role, not an HR Manager position. We need someone who can help keep the firm organized with: - Hiring - Onboarding - Employee records - Attendance tracking - Training follow-up - Offboarding - General HR support The right person should be professional, organized, confidential, and comfortable working in a busy law firm environment. This role requires strong follow-through, good judgment, and clear communication with attorneys, staff, candidates, and remote workers. What You’ll Do: - Help with recruiting, job postings, resume review, candidate tracking, and interview scheduling. - Communicate with candidates during the hiring process. - Help onboard new attorneys, paralegals, legal assistants, intake staff, administrative staff, and contractors. - Track onboarding tasks, training assignments, system access, and policy acknowledgments. - Maintain HR records, including offer letters, onboarding documents, attendance records, training records, HR notices, and offboarding records. - Track attendance and timekeeping issues, including absences, sick days, late arrivals, missed shifts, and schedule changes. - Prepare HR trackers, spreadsheets, summaries, and routine documentation. - Serve as a professional contact for routine HR questions. - Document employee concerns and escalate sensitive workplace issues to the appropriate firm leader. - Help with offboarding, including equipment return, access removal, and separation documentation. - Maintain strict confidentiality in all HR matters. Qualifications - Prior HR experience. - Law firm or legal office experience is strongly preferred. - Strong written and verbal communication skills. - Strong attention to detail. - Good organization and follow-through. - Ability to manage multiple tasks and deadlines. - Ability to document issues clearly and professionally. - Good judgment on when to escalate an issue. - Comfort working with attorneys, legal staff, administrative staff, contractors, and remote workers. - Comfort using email, spreadsheets, Slack or similar messaging tools, HR systems, and document-management tools. Helpful Experience - Law firm HR or professional-services HR experience. - Employee onboarding and offboarding. - HR records and compliance trackers. - Recruiting support. - Training assignments and policy acknowledgments. - Google Workspace, Microsoft Office, Slack, ADP, Deel, or similar systems. - California workplace documentation and compliance concepts. Important Note This is not an HR Manager or HR Director position. This role supports HR operations but does not make final termination decisions, independently approve major discipline, give legal advice, or create firm policy without direction. Benefits - 401(k) - Competitive salary - Training & development Company Description The Law Offices of James L. Arrasmith is a California law firm serving clients throughout the State of California. We operate in a fast-paced legal environment where confidentiality, organization, responsiveness, and professionalism matter every day. Compensation Compensation will depend on experience, qualifications, and the final scope of responsibilities. This is a remote position.

• Interviews, hires, coaches, and provides training to employees to maintain high customer service. • Evaluates employee performance with key metrics (SLA’s, customer feedback, ticket throughput, project milestones). • Approves PTO and timesheets for payroll. • Conducts effective resource planning to maximize the productivity of resources (people, technology etc.) • Maintains and improves operations by assisting employees with best practices; conducting company lunch and learns; team meetings (including one on ones) with employees; identifying and resolving conflict; preparing and conducting action plans • Ability to be 10% billable as a technical lead, project manager, or fill in analyst gaps as needed • Maintains the on-call schedule, ensuring adequate coverage at all times • Works with the team to oversee client projects and upgrades, including client check-in, meetings, and progress reports. • Works with team leads to conducts quality audits of application analysts ticket work, ensuring established benchmarks are being exceeded and feedback is provided to analysts in monthly one on one sessions • Builds strong relationships with clients, direct reports, and internal PPC team members. • Leads select EHR projects, provides effective project management and drives successful outcomes including monthly progress reports • Ability to assist the sales and delivery team with scoping future work, interviewing and providing statement of work documentation • Other duties as assigned

Role Description They are now seeking to hire a Human Resources (HR) Coordinator to support the delivery of national business objectives by managing end-to-end HR support, operations, and compliance. This critical role ensures the organisation possesses the necessary workforce capacity and administrative capability while maintaining smooth onboarding and recruitment experiences. Job Responsibilities - HR Operations & Compliance - Ensure all pre-employment compliance requirements are completed, including right-to-work verification, visa documentation, and associated employment checks. - Maintain accurate and up-to-date employee records across HR and operational systems to ensure data integrity. - Conduct regular audits of HR records and employment documentation to ensure ongoing regulatory compliance. - Prepare and review work eligibility and visa status reports to maintain audit readiness. - Manage and maintain employee data in SimPro, ensuring information aligns perfectly with Employment Hero. - Archive terminated employees appropriately within operational systems. - HR Support & Employee Management - Assist managers with the preparation of employment contracts and overall onboarding setup. - Provide general advice and guidance to the business on human resource matters. - Collect, monitor, and file WorkCover notifications, Certificates of Capacity, and follow up with managers regarding suitable duties information. - Prepare employment separation certificates and associated offboarding documentation in an accurate and timely manner. - HR, Payroll & Finance Coordination - Support payroll processing activities, including the preparation of payroll data and payroll journal entries. - Provide payroll information in relation to claims, liaising with case officers and providing wage details as required. - Assist with annual End-of-Financial-Year updates, including updating contract templates, applying CPI increases, and tracking employee changes. - Regularly review and update HR processes and procedures in conjunction with the Finance and HSEQ teams to improve efficiency. - Systems Management & Reporting - Follow up with employees to ensure Integrated Management System (IMS) documents, standard operating procedures (SOPs), and safe work method statements (SWMS) are acknowledged. - Track and report on compliance certificates and Learning Management System (LMS) training completion. - Maintain a monthly headcount report detailing current employee numbers by location and department. - Coordinate candidate recruitment steps, including shortlisting, arranging interviews, managing schedules, and responding to candidate enquiries. Qualifications - Minimum of 3 years of experience working in a similar HR Coordinator or HR Generalist role. - Previous work experience within a service, logistics, manufacturing, or construction environment. - Strong knowledge of Australian employment legislation, pre-employment compliance, and visa verification processes. - Hands-on experience using Employment Hero or similar cloud-based HR software. - Excellent organisation skills with the ability to manage multiple administrative and reporting tasks independently. - High-level written and verbal English communication skills with the capability to build rapport across diverse teams. - Strong proficiency in the Microsoft Office 365 suite. - Ability to work autonomously and demonstrate initiative in a fast-paced environment. Nice-to-Have Skills - Prior formal studies or qualifications in Human Resources. - Previous experience utilising SimPro software for workforce or project management. - Familiarity with WorkCover claims coordination and injury management administration. Benefits - Permanent work-from-home set-up. - Dayshift (Australian Eastern Standard Time business hours). - Full-time job. - HMO. - Annual leave. - Christmas Bonus equivalent to 1 month's wage (pro-rate).