Virtual Staff 365 logo
Virtual Staff 365

Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.

Human Resources Coordinator

Location

Australia

Posted

17 hours ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Human Resources Coordinator

Virtual Staff 365

Role Description They are now seeking to hire a Human Resources (HR) Coordinator to support the delivery of national business objectives by managing end-to-end HR support, operations, and compliance. This critical role ensures the organisation possesses the necessary workforce capacity and administrative capability while maintaining smooth onboarding and recruitment experiences. Job Responsibilities - HR Operations & Compliance - Ensure all pre-employment compliance requirements are completed, including right-to-work verification, visa documentation, and associated employment checks. - Maintain accurate and up-to-date employee records across HR and operational systems to ensure data integrity. - Conduct regular audits of HR records and employment documentation to ensure ongoing regulatory compliance. - Prepare and review work eligibility and visa status reports to maintain audit readiness. - Manage and maintain employee data in SimPro, ensuring information aligns perfectly with Employment Hero. - Archive terminated employees appropriately within operational systems. - HR Support & Employee Management - Assist managers with the preparation of employment contracts and overall onboarding setup. - Provide general advice and guidance to the business on human resource matters. - Collect, monitor, and file WorkCover notifications, Certificates of Capacity, and follow up with managers regarding suitable duties information. - Prepare employment separation certificates and associated offboarding documentation in an accurate and timely manner. - HR, Payroll & Finance Coordination - Support payroll processing activities, including the preparation of payroll data and payroll journal entries. - Provide payroll information in relation to claims, liaising with case officers and providing wage details as required. - Assist with annual End-of-Financial-Year updates, including updating contract templates, applying CPI increases, and tracking employee changes. - Regularly review and update HR processes and procedures in conjunction with the Finance and HSEQ teams to improve efficiency. - Systems Management & Reporting - Follow up with employees to ensure Integrated Management System (IMS) documents, standard operating procedures (SOPs), and safe work method statements (SWMS) are acknowledged. - Track and report on compliance certificates and Learning Management System (LMS) training completion. - Maintain a monthly headcount report detailing current employee numbers by location and department. - Coordinate candidate recruitment steps, including shortlisting, arranging interviews, managing schedules, and responding to candidate enquiries. Qualifications - Minimum of 3 years of experience working in a similar HR Coordinator or HR Generalist role. - Previous work experience within a service, logistics, manufacturing, or construction environment. - Strong knowledge of Australian employment legislation, pre-employment compliance, and visa verification processes. - Hands-on experience using Employment Hero or similar cloud-based HR software. - Excellent organisation skills with the ability to manage multiple administrative and reporting tasks independently. - High-level written and verbal English communication skills with the capability to build rapport across diverse teams. - Strong proficiency in the Microsoft Office 365 suite. - Ability to work autonomously and demonstrate initiative in a fast-paced environment. Nice-to-Have Skills - Prior formal studies or qualifications in Human Resources. - Previous experience utilising SimPro software for workforce or project management. - Familiarity with WorkCover claims coordination and injury management administration. Benefits - Permanent work-from-home set-up. - Dayshift (Australian Eastern Standard Time business hours). - Full-time job. - HMO. - Annual leave. - Christmas Bonus equivalent to 1 month's wage (pro-rate).

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