Accounts Payable Coordinator
Location
United States
Posted
2 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Accounts Payable Coordinator
NORTH WIND SYSTEMS LLC
Role Description Join North Wind – Accelerating Hypersonic Innovation. At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs - from R&D to flight testing. If you are passionate about pushing technological boundaries in a dynamic environment, we invite you to join us. Satellite engineering offices across the US are available so location constraints are potentially flexible. Responsibilities - Responsible for timely and accurate processing of all accounts payable activity. - Coordinate the routing of vendor invoices for approval and payment. - Enter invoices into the ERP system, coding them accurately and in accordance with department policies and procedures. - Utilize 3-way match for purchase order invoices. - Prepare cash disbursements via printed checks and ACH batch, ensuring proper remittance details are included. - Collect invoice and payment details for wire payment transfers to international vendors. - Provide support for weekly cash flow forecasting. - Review and post transactions for purchasing card program. - Audit expense reports to ensure compliance with corporate travel policy. - Prepare and submit monthly sales and use tax filings. - Prepare and file annual 1099s. - Maintain financial records and master data in compliance with accepted policies and procedures. - Perform transaction analysis and problem resolution. - Provide support and documentation as required or requested for internal/external customers and internal/external audits. Qualifications - Associates Degree in related discipline. - 3+ years in related discipline or a combination of education and experience equivalent to above. Requirements - Strong working knowledge of Microsoft Office; advanced knowledge of Excel. - Understanding of accounting processes, procedures, and internal controls. - Excellent communication skills both written and verbal. - Ability to succeed in a team environment. - Customer Service oriented. - Ability to adapt quickly and learn new tasks independently. - Detail oriented with strong organizational, research, and analytical skills. - Strong initiative and ability to manage multiple projects as well as strong follow-through skills. - Experience working in an ERP environment; Deltek Costpoint experience a plus.
Related Guides
Related Categories
Related Job Pages
More Accounts Payable Jobs
AP Specialist, SAP B1
Satellite OfficeGreat Place To Work® Philippines Certified | 2024 FT Fast 100 - Ranked 60th
• SAP stock receipting: processing Goods Receipt (GRPO) entries against confirmed physical receipts and posting A/P invoices in the correct sequence. • Credits processing (preparation only): preparing credit documentation and SAP entries for approval. • Inbound freight: chasing vendors, collating shipping/customs documentation, and updating records. • SAP master data maintenance and general operational administration. • Purchase order creation and forecasting (commercial decisions). • Physical goods receipt verification (handled by the warehouse manager). • All credit and payment approvals (GM authorisation).
Regional Account Specialist
AmeritaAmerita, an affiliate of BrightSpring Health Services, is a specialty infusion company focused on providing complex pharmaceutical products and clinical services to patients outside of the hospital. Committed to excellent service, our vision is to combine the administrative efficiencies of a large organization with the flexibility, responsiveness, and entrepreneurial spirit of a local provider.
Role Description Using a balance of account management and direct telephone outreach, the primary responsibility of the Regional Account Manager (inside sales) position will be to develop and manage a designated territory with the goal of providing education and care coordination to prescribers for all Amerita products and services. This position acts as a single point of contact by assisting the prescriber in evaluating referrals and performing care coordination to ensure service level requirements are met. In most cases this responsibility is carried out in coordination with a mirrored outside sales representative. The targeted customers are physicians, NPs, PAs, nursing staff, office managers, administrative and pharmacy staff within prescriber offices settings. Applicants should reside in, or commutable distance to Phoenix, AZ. Schedule: Monday - Friday / Remote Responsibilities - Seeks out opportunities for prescriber experience process improvement and collaborates with Pharmacy OPS and outside sales to achieve prescriber experience improvement and sales goals. - Achieves designated call expectations for assigned prescribers with a focus on top targets, key influencers, and pipeline leads. - Responsible for identifying, ranking, prospecting, and developing key specialty practices and business relationships in neurology, immunology, and GI accounts within targeted regional territory. - Assists with sales escalations and communicates routinely with field sales representative partner about details impacting prescriber or patient experience. - Supports education and delivery of key messages and product presentations within initiatives (i.e. Selling our Success communication, drug launches, Medicare changes, etc.) designed to ensure territory meets performance requirements. - Responsible for forwarding calls pertaining to clinical information and questions (i.e., dosing directions, adverse events, counseling, etc.) to Staff Pharmacists. - Documents and meticulously makes notations in each patient’s profile and/or CRM regarding every update and aspect of a customer’s/physician’s care or needs. - Uses discretion and independent judgment in handling customer complaints received, while documenting and forwarding to appropriate administrative staff. - Obtains and manages prescriber communication preferences. - Nurtures and manages prescriber relationships to improve loyalty, and retention. - Utilizes RAMConnect Tool to ensure all account prescriptions are processed quickly and efficiently throughout the workflow process. - Assists operations staff and prescriber offices with prior authorizations by following up on outstanding issues and assisting with coordination and communication. - Ensure that prescription renewal requests are communicated in a timely manner to ensure continuity of care when applicable. - Works collaboratively with sales to achieve monthly, quarterly, and annual sales goals. Qualifications - Associate degree or equivalent program from a two-year college or technical school, or certificate program in pharmacy and/or healthcare. - Bachelor’s Degree desired. - 2+ years’ healthcare or customer service experience preferred. Familiar with specialty providers, clinic, and hospital communities desired. - Team player willing to accept and promote organizational goals and function with minimal supervision. - Ability to respond to common inquiries or complaints from customers, employees, or senior management. - Self-motivated and results driven. - Highly effective in working objectively with a diverse group of people and must demonstrate communication, organizational, administrative and office skills. - Maintain HIPAA patient confidentiality. - Familiarity with general pharmacy terminology, brand, and generic names of medications preferred. - Understanding drug reimbursement, Managed Care Medical Specialty and PBM drug benefits. - Exceptional probing and consultative communication skills. - Proficient in data entry, verbal skills, computer skills and the ability to learn the department’s software system including CRM. - Percentage of Travel: 0-25% - To perform this role will require frequently sitting, and typing on a keyboard with fingers, and occasionally standing, walking, bending, reaching, climbing (stairs/ladders), kneeling, crouching, and stooping. The physical requirements will be the ability to push/pull and lift/carry 1-10 lbs. Benefits - Medical, Dental & Vision Benefits plus, HSA & FSA Savings Accounts. - Supplemental Coverage – Accident, Critical Illness and Hospital Indemnity Insurance. - 401(k) Retirement Plan. - Company paid Life and AD&D Insurance, Short-Term and Long-Term Disability. - Employee Discounts. - Tuition Reimbursement. - Paid Time Off & Holidays. Company Description Amerita, an affiliate of BrightSpring Health Services, is a specialty infusion company focused on providing complex pharmaceutical products and clinical services to patients outside of the hospital. Committed to excellent service, our vision is to combine the administrative efficiencies of a large organization with the flexibility, responsiveness, and entrepreneurial spirit of a local provider. For more information, please visit www.ameritaiv.com. Follow us on Facebook, LinkedIn, and X. Salary Range USD $65,000.00 - $76,000.00 / Year
Accounts Payable Specialist
ProsciWe offer research-based change management certification, training and consulting featuring the Prosci ADKAR Model.
• Process high-volume vendor invoices, ensuring accuracy, proper approvals, correct coding, and adherence to established policies and procedures. • Support the administration of the company credit card and expense reporting programs, including auditing transactions, reconciling statements, and assisting employees with questions or issues. • Assist with weekly and monthly payment runs (ACH, wire, check, and international payments), maintain vendor records, and respond to vendor inquiries in a timely and professional manner. • Support month-end close activities by preparing accruals, reconciling AP subledger to the general ledger, and ensuring expenses are recorded in the correct accounting period. • Support compliance with tax and reporting requirements (e.g., sales/use tax, VAT/GST/HST, 1099/T4A) and assist with audits by providing requested documentation. • Participate in ongoing efforts to improve and streamline AP and expense processes, identifying opportunities for greater efficiency and accuracy.
Accounts Payable Specialist
ProsciWe offer research-based change management certification, training and consulting featuring the Prosci ADKAR Model.
Role Description We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our Global Finance team, reporting to the Vice President, Accounting. This role plays a critical part in ensuring the accurate and timely processing of accounts payable transactions while adhering to company policies, internal controls, and applicable tax and regulatory requirements. The ideal candidate thrives in a fast-paced, complex environment, brings strong organizational skills, and takes pride in building effective relationships with both internal partners and external vendors across a multi-entity, multi-currency landscape. Key Responsibilities - Invoice processing & AP operations: Process high-volume vendor invoices, ensuring accuracy, proper approvals, correct coding, and adherence to established policies and procedures. - Expense reports & corporate credit cards: Support the administration of the company credit card and expense reporting programs, including auditing transactions, reconciling statements, and assisting employees with questions or issues. - Payments & vendor support: Assist with weekly and monthly payment runs (ACH, wire, check, and international payments), maintain vendor records, and respond to vendor inquiries in a timely and professional manner. - Month-end close support: Support month-end close activities by preparing accruals, reconciling AP subledger to the general ledger, and ensuring expenses are recorded in the correct accounting period. - Compliance & documentation: Support compliance with tax and reporting requirements (e.g., sales/use tax, VAT/GST/HST, 1099/T4A) and assist with audits by providing requested documentation. - Process improvement: Participate in ongoing efforts to improve and streamline AP and expense processes, identifying opportunities for greater efficiency and accuracy. Qualifications - 3+ years of accounts payable experience, preferably supporting multiple entities. - Strong understanding of AP practices, including tax compliance and vendor documentation. - Ability to work extended hours during month-end and year-end close as needed. Requirements - Drives Results: Effectively manages multiple deadlines and high transaction volumes while consistently delivering accurate, timely accounts payable outcomes. - Plans and Aligns: Organizes and prioritizes work proactively to support daily operations, payment cycles, and month-end close activities. - Communicates Effectively: Communicates clearly, professionally, and responsively with internal partners and external vendors to resolve inquiries and ensure smooth operations. - Collaborates: Takes a collaborative, service-oriented approach to working with cross-functional teams and vendors to achieve shared objectives. - Decision Quality: Demonstrates strong ownership and accountability by exercising sound judgment, following policies and controls, and escalating issues appropriately. - Optimizes Work Processes: Maintains a continuous improvement mindset by identifying opportunities to streamline processes, enhance efficiency, and improve accuracy. Technical/Functional Skills - Experience with ERP systems (e.g., Business Central, NetSuite, SAP, Oracle, Workday, or similar). - Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis). - Experience with invoice automation tools and AP platforms (e.g., Tipalti, Coupa, AvidXchange, Stampli) is a plus. - Accuracy and attention to detail with strong organizational skills. Benefits - Travel Requirements: This role requires minimal travel, up to 2 times per year, for company events and/or team meetings. - Work Location: This is a remote role within Canada. - Compensation: $50,000 - $63,000 CAD is the projected range of annual base salary for this role depending on the candidate’s overall qualifications and experience. This role is eligible for inclusion in our bonus program.

