• Cultivates and maintains positive relationships with vendors, addressing inquiries and resolving payment-related issues in a timely and professional manner • Supports operations and claims administration teams by handling various financial tasks and collaborating across departments to ensure smooth financial operations • Enters invoices into the accounting system or utilizes upload templates for batch processing • Identifies and resolves transaction errors and exceptions to maintain accurate financial records • Analyzes vendor accounts to ensure accuracy and up-to-date information • Processes vendor payments accurately and on time using checks, EFT, and credit card methods, recording all details in the accounting system • Reconciles payments with vendor statements and investigates discrepancies • Processes voided payments, reissues payments as needed, and implements stop payments in accordance with company policies • Maintains organized records of cleared checks for audit purposes • Collects vendor information and sets up new vendor accounts in the accounting system • Manages and updates vendor EFT details, contact information, and payment terms • Ensures vendors provide required tax documentation (W-9) and supports 1099 audit and filing processes • Addresses integration issues related to vendor or invoice data from LCAD • Manages the COMDATA inbox, including monitoring communications, resolving discrepancies, and responding to vendor inquiries • Investigates and resolves issues related to COMDATA accounts • Participates in additional projects and duties as assigned.

Role Description Postmedia Accelerate360 Canada is looking for an experienced Trade Accounts Payable Specialist to join our team! This will be a fully remote, full-time position (40hrs/week). The Trade AP Specialist is responsible for executing daily, weekly, and monthly activities to process invoices, issue credits, pay vendors, reconcile accounts, and communicate in a timely and efficient manner. They will be accountable for quality and accurate work while managing to specific AP targets and deadlines. Qualifications - Strong professional written and verbal communication skills - Good working knowledge of Microsoft Office applications - Results oriented, disciplined, driven and focused on achieving targeted performance levels - Ability to collaborate with others as well as work independently with daily/weekly/monthly deadlines - High attention to detail - Strong technical proficiency on multiple software platforms including GL, understanding basic database platforms and inventory management systems - Proficient in Macro development and maintenance - Ability to monitor and provide feedback to management on inefficient processes and provide solutions - Good accounting knowledge regarding expense allocations, AP workflow and general ledger foundations Requirements - Perform invoice and statement reconciliations (manual and electronic) in an efficient and error-free manner according to best practices - Process invoices for payment and ensure that best practices and protocol are followed without error - Prepare adjustments for discrepancy payable within materiality thresholds and seek authorization according to approval matrix - Prepare and/or review accuracy and completeness of monthly reconciliations submitted for payment review - Support month end processes as required and according to best practices - Report and track all discrepancies as well as provide all back-up documentation to vendors, suppliers and internal stakeholders monthly - Identify and create efficiencies in the reconciliation and reporting process - Maintain positive internal and external relationships in delivering service at the highest quality as needed by the organization - Understand and support department team objectives - Support training of new staff and external team members as required Benefits - Employee assistance programs - Training and development opportunities - Benefits Package - Employer Matching RRSP Applying If this opportunity sounds like something that fits your career path, please apply to this posting; we would love to talk to you! Interested applicants are encouraged to apply with a cover letter and resume.

• Oversee invoice processing operations, ensuring invoices are handled accurately, timely, and in accordance with established procedures. • Manage end-to-end payment operations, including daily payment file reconciliation, wire total reporting to Treasury, and payment tracking. • Monitor team performance and workflow queues ensuring help desk inquiries, invoice changes, and comment resolution meet quality and timeliness standards. • Coordinate month-end close activities, including timely notification to back-office partners. • Oversee Return EFT and Stale Check resolution. • Ensure payment term compliance, including investigation of payment term mismatches, processing of Payment Term Waiver approvals, and escalation of exceptions as needed. • Oversee TSA invoice processing, ensuring template accuracy to support on-time payment clearance. • Monitor and manage Credit Memos with outstanding payment status, ensuring Immediate Terms are applied appropriately. • Supervise bulk invoice template workflows and ensure daily query uploads are completed; serve as backup when needed. • Train team members and business users on AP processes and AP system tools. • Identify trends in manual invoice submissions and proactively engage the business to address root causes. • Support the transition of select processes to the back-office team, ensuring proper documentation and knowledge transfer. • Perform UAT and regression testing on new or updated processes.

• Complete state surplus lines tax filings, reports, and payments accurately and in a timely manner • Reconcile client invoices, billing reports, and related financial records • Research and resolve client credits, refunds, and payment discrepancies • Maintain accurate documentation and records related to tax filings and accounting transactions • Support the maintenance and improvement of accounting processes and standard operating procedures • Provide customer service and support to clients, state agencies, and internal teams regarding filing and payment-related inquiries • Maintain working knowledge of state surplus lines laws, tax filing requirements, and compliance regulations • Assist with reporting and reconciliation activities to ensure data accuracy and completeness • Manage multiple priorities while maintaining a high level of accuracy in a fast-paced environment • Required to perform other duties as requested, directed, or assigned