Gainwell Technologies logo
Gainwell Technologies

Gainwell Technologies is an award-winning digital health technology company that supports the administration of healthcare and human services programs. In past

Proposal Operations Specialist

Location

Texas

Posted

2 days ago

Salary

$95K - $110K / year

Seniority

Senior

Bachelor Degree5 yrs expEnglish

Job Description

Proposal Operations Specialist

Gainwell Technologies

• Manage proposal production and operational processes while providing editorial support and work planning assistance on an as-needed basis throughout the pursuit lifecycle. • Maintain and update standard proposal templates, production procedures, style guides, and operational documentation to promote consistency across proposal workflows. • Manage the day-to-day relationship with the Gainwell Printing Services Provider and oversee proposal production activities for printed submissions to support timely and accurate proposal delivery. • Support implementation and maintenance of AI-enabled tools and technologies to enhance proposal efficiency, quality, and operational effectiveness. • Assist leadership with metrics tracking and reporting, process improvement initiatives, and lessons learned activities to support continuous improvement and operational scalability. • Provide editorial, document formatting, and quality assurance support, as needed, to include creating shell files, formatting and maintaining resumes, managing RFP-specific conventions lists, and performing editing, proofreading, and quality reviews to promote consistency, clarity, responsiveness, compliance, and overall proposal quality. • Develop integrated work plans, using Microsoft Project and related planning tools, as needed, including milestones, task dependencies, review cycles, and production timelines.

Job Requirements

  • Minimum of five (5) years of experience supporting proposal operations, proposal production, desktop publishing, proposal editing, project coordination, or related functions.
  • Minimum of two (2) years of experience creating and maintaining project schedules, work plans, and pursuit timelines using Microsoft Project or similar planning tools.
  • Strong understanding of proposal lifecycle processes, proposal production standards, compliance requirements, and submission best practices.
  • Strong editing, proofreading, document quality assurance, and document formatting skills with exceptional attention to detail.
  • Experience coordinating electronic proposal submissions and printed document production activities.
  • Demonstrated ability to manage multiple priorities and deadlines in a fast-paced, deadline-driven environment.
  • Strong organizational, analytical, project coordination, and planning skills.
  • Excellent written and verbal communication skills.
  • Ability to work collaboratively across cross-functional teams and engage effectively with senior leadership, solution teams, and pursuit stakeholders.
  • Strong interpersonal skills including flexibility, professionalism, tact, diplomacy, customer service and team player orientation.
  • Experience supporting AI-enabled tools and technologies.

Benefits

  • generous, flexible vacation policy
  • 401(k) employer match
  • comprehensive health benefits
  • educational assistance
  • variety of leadership and technical development academies

Related Categories

Related Job Pages

More Operations Jobs

Cala Health logo

Manager, Sales Operations

Cala Health

A bioelectronic medicine company transforming the standard of care for chronic disease.

Operations2 days ago
Full TimeRemoteTeam 51-200H1B Sponsor

• Responsible for providing critical Sales Operations and Commercial Project Management leadership to support strategic planning, decision-making, and execution. • Work closely with the VP, Sales and Therapy Success to strategize, plan, and provide timely solutions to support the commercial teams • Partner with leadership to ensure consistency, accuracy, and strategic alignment of deliverables • Collaborate with leadership to identify administrative processes and scalable solutions to support an expanding team • Create and deliver presentations • Represent leadership as needed in various forums, ensuring knowledge and assessment of topic as a key stakeholder and provide detailed updates of functional needs for follow-up • Analyze historical data and pipeline activity to project future revenue • Leverage market specific data to drive strategic business decisions that support the scaling of the Sales team • Identify key market opportunities through ongoing assessment of available data and emerging marketplace trends • Refine and adapt Sales processes for consistency and efficiency as the commercial organization scales • Review existing Sales infrastructure and administrative processes to proactively identify and bridge operational gaps • Lead the planning, template design, data aggregation and execution of Quarterly Business Reviews with leadership • Lead the annual incentive compensation plan lifecycle, overseeing assessment, strategic alignment and rollout • Drive alignment and execution for the annual and quarterly quota-setting processes • Manage end-to-end compensation planning, reconciliation, approvals, and reporting • Foster a collaborative and innovative culture within the Sales team • Partner with counterparts to identify and implement robust Sales reporting and analytics • Work closely with Sales leadership to understand business goals and information needs • Translate business requirements into data-driven insights, actionable recommendations, and strategic initiatives • Align cross-functional projects with Sales objectives to ensure seamless execution • Ensure seamless integration of data across key platforms (SFDC + Business Insights) to deliver actionable dashboards for the Sales team • Define and implement processes to ensure the delivery of timely, accurate, and actionable Sales data and insights • Lead efforts to identify key performance indicators (KPIs) for Sales and establish benchmarks for decision support • Collaborate cross-functionally to manage, maintain, and drive consistent processes for customer data management • Provide direction on the selection, implementation and utilization of Sales tools and technologies • Identify and implement efficient methods for sharing information with the Sales team • Train Sales team on the use of key tools and platforms • Develop and analyze account level data to create actionable reports and dashboards

United States
$100K - $135K / year
Airbnb logo

Lead, Advanced Analytics, Fraud and Safety Operations

Airbnb

Airbnb is a community based on connection and belonging.

Operations3 days ago
Full TimeRemoteTeam 5,001-10,000Since 2007H1B Sponsor

• Build self-service data tools that empower non-technical teams to ask deep questions, run “what if” analyses, and generate actionable, data-backed outcomes without gatekeeping • Craft compelling narratives and dashboards that surface insights to executives and cross-functional teams. • Ensure fraud and safety metrics are future-proof, scalable and supported by clear governance, ownership and automated monitoring • Own launch and decision criteria for fraud and safety experiments by defining launch thresholds, gating metric releases on decision quality, and helping leadership make data-driven decisions • Support external audits, law-enforcement requests, and board-level reporting with rigorous, well-governed data and clear analytical narratives. • Operationalize frameworks that instantly assess and size the platform, reputational and regulatory impact of fraud incidents, enabling rapid escalation, crystal-clear retrospectives and systematic learning

California
$164K - $191K / year
Sumitomo Pharma America, Inc. logo

Senior IT Operations and Contracts Analyst

Sumitomo Pharma America, Inc.

We are united in our mission to deliver patient-needed therapies sooner.

Operations3 days ago
Full TimeRemoteTeam 1,001-5,000H1B No Sponsor

• Support the day-to-day administrative and operational needs of the IT organization • Manage key IT operational workflows including contracts, invoices, and vendor activities • Assist with IT budget tracking, budget versus actuals reviews, and reconcile invoices • Maintain organized records for procurement, contracts, and invoices • Work closely with IT team members, Legal, Finance, and Accounts Payable

United States
$96.9K - $121.1K / year
Full TimeRemoteTeam 51-200Since 1995H1B No Sponsor

• The Operations Manager will play a crucial role in advancing Newtrient’s customer-driven conservation projects through evaluating dairy farms and recommending a range of solutions that drive on-farm efficiencies, reduce the environmental footprint, enhance resiliency and improve economic viability. • Conduct farm assessments to evaluate baseline conditions and to develop farm-specific plans with economically viable recommendations for practices and technologies that reduce a farms environmental footprint. • Provide support for industry resources on environmental practices and technologies including managing initiatives related to evaluating technologies, practices, manure additives, and feed additives for Newtrient's Solution Catalog. • Serve as a subject matter expert on dairy farm practices and technologies through direct direction consultation with farms interested in adopting practices and technologies as well as dairy companies and trade associations engaged in the processing, manufacturing, distribution, and marketing of dairy products. • Provide technical expertise on existing and emerging policies affecting dairy farms through conversations with Newtrient members, the dairy community, vendors, and industry stakeholders. • Participate in industry groups, such as the American Biogas Council, to stay abreast of industry developments and to insure a voice for the dairy industry.

Illinois
$165.4K - $175K / year