• Audit & Process employee expense reports. • Ensure compliance with company policies • Review receipts (for out-of-pocket transactions $100+) • Email reminders to employees with unexpensed PCard transactions older than 2 months • Email reminders to staff with draft expense reports older than 2 months • Assist employees needing assistance with Workday expense report processing (usually via Teams)

Title: Senior Accounts Officer Location: Brisbane Australia Job Description: At HopgoodGanim, we are proud to be a leading Australian law firm with offices in Brisbane and Perth, and a team of over 300 people. We support clients across a wide range of sectors, combining deep expertise with a collaborative, down-to-earth culture where people feel valued and empowered to make an impact. About The Role We are seeking an experienced and detail-focused Senior Accounts Officer to play a key role within our finance team in Brisbane. In this role, you will: - Be a subject matter expert in client and matter management, billing, and practice management financial systems and processes, including active participation in training, enhancements and improvements - Oversee the integrity of our client data to ensure compliance with regulatory requirements and enable seamless, efficient billing processes - Provide leadership, training and support to offshore transactional team members, including constructive feedback - Work in partnership with other administrative and client-facing teams to resolve client requests and deliver effective support across all office locations - Act as backup support for Trust Management, Accounts Receivable, Accounts Payable and general accounts queries About You To be successful in this role, you will bring the following skills, experience and attributes: - Proven experience in a professional services environment with high-volume transactional accounting - A collaborative, solutions-focused approach and a strong commitment to service excellence - Well-developed knowledge of legal practice management systems, ideally Aderant - Confidence managing complex financial processes with accuracy, professionalism and sound commercial judgement - Highly organised and detail-focused, with the ability to build strong working relationships across the business - A high level of integrity, accountability and responsiveness in day-to-day work Why Join Us At HopgoodGanim, you are not just a small piece of a big machine; you're a valued, integral member of the team. We are committed to delivering exceptional service and while being recognised for our deeply connected and collaborative culture, shared by a team of people who have a genuine love for the work we do. HopgoodGanim offers flexible and hybrid working arrangements and a number of benefits including: - Learning and development opportunities - Clear annual review and promotion cycle - State of the art offices and end-of-trip facilities (including a cool-down room) - Subsidised on-site wellness and workout classes - Subsidised on-site cafe - Access to paid parental leave (up to 20 weeks for eligible employees) - Paid fertility leave - Paid birthday leave - Fun mid-year and end-of-year team celebrations including our HG Way Awards night - Employee assistance program and wellbeing initiatives

Role Description Lead the AP team, overseeing Customer Vendor Relations, AP disbursement group, and handling check disbursements, 1099, and vendor-related tax matters. - Analyze Days Payable Outstanding (DPO) and proactively manage vendor relationships to optimize working capital. - Develop, implement, and maintain accounts payable systems, procedures, and policies, ensuring compliance with company guidelines. - Maintain a thorough understanding of financial reporting, general ledger structure, and systems. - Oversee the review of all company payment requests, ensuring rigorous adherence to vendor setup, accurate coding, and required approvals. - Oversee the team responsible for entering payment requests, electronic payment transfers, and maintaining vendor information. - Conduct in-depth analysis of vendor accounts, identifying strategic opportunities for discounts, consolidated billing, and pricing optimization. - Collaborate with executive leadership, providing insights and recommendations based on comprehensive analysis. - Drive accurate and insightful account reconciliations and ad-hoc management reports, ensuring compliance with organizational standards. - Uphold the highest standards of accuracy in the accounts payable aging report. - Correspond with vendors, responding to queries and maintaining positive relationships. - Ensure accurate and timely reporting for month-end closing and annual audits. - Oversee the audit of Travel and Expense (T&E) reports for accuracy and compliance. - Drive and participate in strategic initiatives and projects to enhance the overall financial health of the organization. - Review vendor reconciliation of Geos on a Quarterly basis. - Review Bank reconciliation of all Geos on a weekly basis. - Manage H2H payment and vendor payment trackers to maintain DPO. Qualifications - Education: Bachelor's degree in Finance, Accounting, or related field. - Experience: 10-12 years of progressive work experience in accounts payable. - Expertise in general accounting procedures related to accounts payable. - Leadership and strategic management skills. - Exceptional analytical and problem-solving abilities. - Strong interpersonal and communication skills. - Ability to drive change and foster innovation. - Uncompromising integrity and commitment to confidentiality. Company Description Join us on our mission to elevate customer experiences for people around the world. As a member of the Everise family, you will be part of a global experience company that believes in being people-first, celebrating diversity and incubating innovation. Our dedication to our purpose and people is being recognized by our employees and the industry. Our 4.6/5 rating on Glassdoor and our shiny, growing wall of Best Place to Work awards is a testament to our investment in our culture. Through the power of diversity, we celebrate all cultures for their uniqueness and strengths. With 13 centers around the world and a robust work at home program, we believe great things happen when we work with people who think differently from us. Find a job you’ll love today!

Role Description - Reconcile supplier expenditure transactions through Xero bank feeds. - Run and prepare Accounts Payable reports for weekly payment approvals. - Maintain supplier banking information including BSB and account details. - Prepare ABA payment files for approved supplier payments. - Provide ABA payment files to the Director for upload and processing through ANZ Banking. - Maintain payment records and ensure payment runs are completed accurately and on schedule. - Prepare separate reporting for credit card payments requiring Director approval and processing. Qualifications - Process supplier invoices into Lightyear for approval workflows. - Allocate invoices to the correct approval templates and managers. - Review supplier records to ensure approval routing is correctly configured. - Monitor invoice approval status and follow up managers to ensure timely approvals. - Review supplier statements and identify missing invoices. - Obtain invoice copies from suppliers when required. - Ensure invoices are accurately matched against approved purchase orders prior to payment. - Assist with improving and streamlining approval workflows and system processes. Requirements - Reconcile open purchase orders between Uptick and Lightyear. - Receipt and close purchase orders within Uptick once goods and services have been received and processed. - Investigate and close unmatched or incorrectly matched purchase orders in Lightyear. - Monitor purchase order workflow compliance between systems. - Verify purchase orders generated in Uptick are successfully distributed to suppliers and imported into Lightyear for invoice matching. - Follow up managers regarding purchase orders that have been manually issued outside approved processes. - Assist in maintaining procurement controls and improving system efficiencies.