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IT Budget and Operations Coordinator
Location
Massachusetts
Posted
3 days ago
Salary
0
Seniority
Senior
Job Description
IT Budget and Operations Coordinator
Sigma Systems
• Maintain and manage detailed IT budget trackers across multiple cost centers. • Monitor budget versus actual spending and identify financial variances. • Prepare recurring budget reports and financial summaries for IT leadership. • Support forecasting activities and maintain accurate budget projections. • Collaborate with cost center owners to reconcile planned and actual expenditures. • Review invoices against budgets, purchase orders, and contract terms. • Assist with accrual tracking and monthly financial close activities. • Develop and improve budget tracking tools, reporting templates, and financial processes. • Analyze financial data using advanced Excel functions and reporting techniques. • Coordinate procurement activities between IT, Finance, Legal, Procurement, and external vendors. • Assist with Statements of Work (SOWs), Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), and Purchase Orders (POs). • Track contract approvals, execution status, renewals, and vendor documentation. • Support invoice processing and ensure documentation is complete and accurate. • Maintain organized records for contracts, vendors, procurement activities, and invoices. • Follow up with stakeholders and vendors to ensure timely completion of procurement workflows. • Maintain operational trackers, logs, and reporting dashboards. • Monitor deadlines, approvals, renewals, and follow-up activities. • Prepare materials for budget reviews, audits, governance meetings, and leadership updates. • Provide status reporting and communicate project or workflow updates. • Identify opportunities to improve administrative and operational efficiency.
Job Requirements
- Bachelor's Degree preferred.
- Minimum 3+ years of experience in: Budget Coordination, Financial Operations, FP&A Support, Accounting Support, Budget Reporting & Analysis.
- Experience tracking budgets, forecasts, spend variances, and financial reconciliations.
- Strong understanding of invoices, purchase orders, and financial documentation.
- Advanced Microsoft Excel skills required, including: Pivot Tables, VLOOKUP/XLOOKUP, Formulas & Functions, Reconciliations, Financial Reporting, Data Analysis.
- Excellent organizational, communication, and time management skills.
- Ability to manage multiple projects, deadlines, and stakeholders simultaneously.
- Strong attention to detail and accuracy.
- Experience supporting IT organizations or technology departments (preferred).
- Procurement, vendor management, or contract administration experience (preferred).
Benefits
- Flexible work arrangements
- Professional development opportunities
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