Role Description You are the anchor. As an HR Operations & Payroll Specialist, you own the day-to-day financial tracking, HR administrative operations, and payroll compliance for a single, dedicated brand portfolio. This is a hands-on role requiring exceptional quantitative reasoning, strong analytical judgment, and the ability to operate without heavy hand-holding. You aren't just logging numbers; you are a numbers-driven problem solver who builds streamlined administrative and financial workflows to keep our growth engine running smoothly. - HR Tech & Subscription Management: Take full ownership of tracking, auditing, and executing monthly payments for all recruiting and HR team software subscriptions. - Onboarding & Document Governance: Organize, audit, and maintain clean digital files for critical talent documents, including signed offer letters, independent contractor agreements, and compliance paperwork. - Flawless Payroll Execution: Partner directly with the Head of HR to prep payroll cycles, maintaining the single source of truth for global contractor billing and internal tracking. - Expense Tracking: Reconcile department expenses, vendor invoices, and contractor billings to ensure all operational costs are correctly coded and processed on time. - Data Synthesis: Transition seamlessly between digital ledger systems (QuickBooks), payroll platforms, and complex HR tracking sheets to build clean, audit-ready reports for leadership. Qualifications - 3+ years experience with managing payroll for a 200+ person organization - Exceptional organizational skills with a proven ability to manage high volumes of sensitive HR, recruiting, and financial documentation without hand-holding. - Deep familiarity with payroll systems (Quickbooks), automated invoicing software, and advanced Excel features. - A numbers-driven problem solver who can connect operational metrics (like software spend and contractor costs) back to the brand portfolio's bottom line. - The ability to translate technical financial trends, budget constraints, and compliance requirements clearly to creative and recruiting team members. Requirements - REMOTE-FIRST & ASYNCHRONOUS working hours. - Strong overlap with US business hours (Eastern Time Zone / EST preferred) for real-time troubleshooting, banking approvals, and communication. How to Apply - Please submit your resume along with a brief description of a previous financial workflow you optimized. - Include examples of financial data management (e.g., managing high-volume invoice processing) and your preferred reconciliation logic. What's Atypical About the Company Incubator Labs is a performance-focused growth organization that builds and scales brands through rapid experimentation, creative iteration, and disciplined execution. We operate as an internal growth engine, not an agency. You will have the unique opportunity to dive incredibly deep into one brand portfolio rather than managing fragmented client relationships. Application Process Interested candidates should apply directly for consideration. Upon submitting your application, our hiring team will review your credentials and will notify you if you are selected to participate in the interview process. We appreciate your interest in IncubatorLab and kindly ask that you refrain from inquiries to our teams via LinkedIn. No third party or agency submissions will be accepted. Equal Opportunity Employer IncubatorLab is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider all qualified applicants for employment regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. If you have a disability or special need that requires accommodation, please feel free to contact us.

• Align HR initiatives with operational objectives • Foster a stimulating work environment • Support talent development within teams • Work closely with department leaders to provide HR support • Participate in internal mobility processes • Provide career guidance and support to employees • Design and implement skills development programs • Advise managers on performance management • Act as a mediator in the event of conflicts

• Provide comprehensive HR administrative support across various HR functions. • Assist with payroll-related inquiries, including investigating and resolving payment discrepancies. • Conduct and manage employee background checks and ensure all required documentation is completed. • Coordinate employee onboarding and offboarding processes. • Manage cancellations, schedule changes, and employee updates within company systems. • Respond to employee HR-related questions and provide guidance on company policies and procedures. • Maintain accurate employee records and ensure compliance with company standards. • Support HR projects and initiatives aimed at improving processes and employee experience. • Assist with reporting, data entry, and HR documentation management. • Collaborate with management and other departments to address HR-related needs. • Ensure confidentiality and professionalism when handling sensitive employee information.

Role Description We are seeking a detail-oriented and proactive HR Generalist with a strong background in systems administration and onboarding. This role offers the opportunity to work in a truly global, dynamic, and fast-paced environment. The successful candidate will support day-to-day HR operations across APAC, with flexibility to provide remote support to additional global regions as needed. This position is based in India. What You'll Do: - Systems Administration & HRIS Management: - Maintain and update HR systems and databases, ensuring accuracy and data integrity. - Administer user access, troubleshoot system issues, and liaise with IT and vendors as needed. - Generate regular reports and dashboards on HR metrics for leadership. - Onboarding & Offboarding: - Coordinate end-to-end onboarding processes, including HR Induction, system setup, and compliance checks. - Ensure all onboarding documentation is completed and stored appropriately. - Manage offboarding procedures, including exit interviews and system deactivation. - HR Operations: - Support the hiring process, including background checks, reference checks, and administrative tasks. - Ensure compliance with APAC employment law through regular audits and policy reviews. - Employment Documentation Management - Draft and release: Offer letters, Employment contracts, Compensation revision letters, Confirmation letters, Experience & relieving letters, Salary revision letters, maintain version control and standardized templates for all countries and ensure employment documentation complies with local country requirements. - Maintain digital personnel files with complete documentation for audit readiness. - Work with relevant third parties, benefit administration, and coordination in a timely manner. - Payroll Inputs & Monthly Processing - Employee Relations & Compliance: - Support positive employee relations and assist in resolving employee concerns. - Implement and monitor HR policies and procedures, including disciplinary and grievance processes. - Collaborate with global HR colleagues to ensure consistent practices across regions. - Compliance & Records Management (APAC): - Maintain statutory documentation records as per country requirements. - Coordinate compliance-related documentation with in-country vendors. - Track mandatory filings and renewal timelines. - Maintain audit-ready employee files and HR registers. - Support internal and external HR audits by providing required documentation. - General Responsibilities: - Maintain confidentiality and professionalism at all times. - Stay informed on legislative changes and implement updates as needed. - Undertake training and development as required. - Perform other duties as reasonably assigned. Qualifications - A degree in HR is preferred. - Minimum of 3 years’ general HR experience, with a strong emphasis on systems administration and onboarding. - Proficient in HRIS platforms and Microsoft Office Suite. - Solid understanding of APAC employment law. - Excellent organisational, communication, and interpersonal skills. - Ability to work independently and collaboratively across time zones. - Commitment to fairness, equality, and diversity. - Flexibility to work across Global offices & time zones to support business demands. Belonging at EOS EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We welcome applications from all backgrounds and do not discriminate based on gender, gender identity, age, religion, race, national origin, sexual orientation, disability, marital or civil partnership status, or any other non-merit factor.