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Executive Assistant (Towing & Roadside Operations)
Location
CTT (UTC+8)
Posted
2 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Executive Assistant (Towing & Roadside Operations)
Twoconnect
Role Description The Executive Assistant will support the client by providing high-level administrative, compliance, coordination and follow-up support directly to the Managing Director. This role will assist with driver compliance administration, strategic sales follow-up, company activity coordination and general executive support to ensure key tasks, deadlines and business priorities are managed accurately and efficiently. - Provide dedicated executive and administrative support to the Managing Director across daily business activities, priorities and follow-up requirements. - Manage the Managing Director’s calendar, meeting schedules, reminders, appointments and internal follow-up items. - Prepare meeting agendas, take notes where required and maintain clear action registers to ensure agreed tasks are completed on time. - Support strategic sales follow-up by tracking client, prospect and stakeholder action items, preparing follow-up reminders and ensuring key next steps are not missed. - Assist with CRM, pipeline or sales administration tasks as directed by the Managing Director, including updating contact records, follow-up notes and task reminders. - Support driver compliance administration, including maintaining records, tracking documentation, following up on missing information and assisting with compliance-related reporting. - Assist with the coordination of driver onboarding documentation, licence records, compliance checks, training records and other operational documents as required. - Liaise with internal team members, drivers, suppliers and external stakeholders on behalf of the Managing Director in a professional and timely manner. - Arrange company activities, internal meetings, staff events, business functions, travel arrangements and other company-related coordination requirements. - Prepare basic reports, summaries, spreadsheets, correspondence and administrative documents to support management decision-making. - Monitor key deadlines, outstanding tasks, approvals and follow-up items to ensure the Managing Director has clear visibility across priorities. - Maintain accurate records, filing systems, compliance documentation and administrative registers in line with company procedures. - Handle confidential company, employee, driver, supplier and client information with professionalism and discretion. - Assist with internal communication, reminders and coordination across departments to ensure smooth business operations. - Identify opportunities to improve administrative workflows, follow-up processes and document control. - Ensure all external or non-Managing Director-related task requests are escalated for approval before being accepted. - Other position-level duties as directed by the Managing Director. NOTE: This role is dedicated to supporting the Managing Director and related business priorities. Any work that falls outside the Managing Director’s direct administrative, compliance, sales follow-up, or company coordination requirements should be discussed with and approved by the Managing Director before being accepted or actioned. Qualifications - Minimum 5+ years’ experience as an Executive Assistant, Personal Assistant, Administration Officer, Compliance Administrator or similar business support role. - Previous experience supporting a Managing Director, CEO, business owner or senior executive is highly regarded. - Experience working in transport, logistics, operations, construction, manufacturing or another compliance-driven environment is preferred. - Understanding of driver compliance administration, licence records, onboarding documentation, training records or operational compliance processes is highly regarded. - Strong administrative skills with the ability to manage calendars, meetings, documents, follow-up registers and competing deadlines. - Good understanding of sales follow-up processes, CRM administration, pipeline tracking or client communication workflows. - Proficiency in Microsoft Office, especially Outlook, Word and Excel. - Experience using CRM systems, task management tools or compliance management systems is highly regarded. - Strong written and verbal communication skills, with the ability to liaise professionally with internal teams, drivers, suppliers, clients and external stakeholders. - High attention to detail and ability to identify missing information, incomplete records, overdue tasks or compliance gaps. - Strong organisational and time management skills, with the ability to prioritise effectively and work to deadlines. - Ability to follow instructions carefully, escalate issues early and maintain strong alignment with the Managing Director’s priorities. - Reliable, discreet and professional when handling confidential business, employee, driver, client and supplier information. - Strong problem-solving skills and ability to work independently while keeping the Managing Director informed. - Process-driven, proactive and committed to maintaining accurate records, clear follow-up systems and efficient administration. - Willingness to work strictly within the scope of support for the Managing Director, with any external task allocation requiring prior approval. Benefits - Work from home - Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time) - HMO with 2 free dependents and medical reimbursements - Government-mandated benefits - Opportunities to work with leading companies in Australia and beyond - Training programmes for career development - Engaging company outings, team activities and wellness sessions - Supportive, inclusive culture - Dedicated managers focused on your growth and success Company Description Twoconnect connects highly skilled Filipino professionals with established companies in Australia, New Zealand, the United States, the United Kingdom and Europe, providing direct access to global careers and long-term opportunities. - We offer competitive pay and benefits, additional entitlements and structured career development programs that make employment both financially rewarding and professionally sustainable. - Our industry-leading retention rate demonstrates our commitment to a people-first culture that prioritizes stability, growth and genuine care for every employee. - Twoconnect is an equal opportunity employer. We value cultural diversity and foster an inclusive workplace where every employee is respected and supported as part of a growing global team.
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