• Provide high-level administrative support to executives through calendar management and communications • Responsible for solving complex problems within their discipline, leading smaller projects, and providing informal guidance to colleagues • Requires in-depth knowledge and experience • Uses best practices and knowledge • Works independently receives minimal guidance • Acts as a resource for colleagues with less experience

• Manage highly complex calendars across multiple time zones and competing priorities. • Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. • Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. • Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. • Track action items and ensure follow-through across executive meetings and company initiatives. • Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. • Draft, edit, and manage executive communications and correspondence. • Partner closely with executives to maximize efficiency, productivity, and effectiveness. • Handle confidential and highly sensitive information with exceptional judgment and discretion. • Serve as a key liaison between executives and internal and external stakeholders. • Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. • Manage logistics for investors, board members, customers, partners, and candidates. • Support strategic initiatives and special projects as assigned by leadership. • Help create structure and operational excellence in a fast-moving, high-growth environment. • Coordinate office logistics and workplace vendors as needed. • Support planning and execution of company events, leadership offsites, and team gatherings. • Assist with visitor, candidate, and investor hospitality. • Help ensure office spaces are organized, professional, and operating smoothly. • Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

Role Description The Executive Assistant (EA) provides high-impact, strategic, and confidential support to C-level executives, enabling the executives to operate at maximum effectiveness. This role serves as a trusted partner, managing complex priorities, anticipating needs, exercising sound judgment, and representing the executive’s office in interactions with internal and external stakeholders. The EA operates with significant autonomy, discretion, and decision-making authority on matters of the executive team. Outcomes and Activities: - Executive Support & Strategic Partnership: - Partner with and provide administrative support to the Executive Leadership Team (ELT), including SVP/VP leaders, to meet business needs. - Act as a liaison between the C-level executive, senior leadership, Board members, and internal/external partners. - Proactively manage the executive’s priorities, ensuring time, information, and resources are aligned with organizational goals. - Prepare executive briefing materials, decision memos, presentations, and follow-up actions for meetings and strategic engagements. - Anticipate needs and issues, identify risks, and provide recommendations to support executive decision-making. - Calendar, Communication, & Workflow Management: - Independently manage a complex, high-volume calendar, balancing competing priorities with business acumen and diplomacy. - Draft, edit, and refine executive correspondence, communications, and talking points. - Gatekeep and triage internal/external communications, escalating or resolving matters based on urgency, importance, and strategic alignment. - Ensure seamless coordination of executive workflows, operating rhythms, and organizational commitments. - Confidential Information & Issue Resolution: - Handle highly sensitive organizational, personnel, and financial information with absolute discretion. - Investigate issues, gather data, and provide executive-level recommendations or resolutions. - Represent the executive in addressing inquiries, disputes, or confidential matters with professionalism and authority. - Meeting, Event, & Logistics Ownership: - Plan, organize, and execute executive-level meetings, Board sessions, strategic reviews, and leadership off-sites. - Own agenda development, briefing documents, presentations, and action-item tracking. - Coordinate complex domestic and international travel, ensuring all logistics align with executive preferences and business needs. - Project & Initiative Management: - Lead and support cross-functional projects on behalf of the C-level executive, acting as project manager or liaison as needed. - Track progress on organizational initiatives, ensuring alignment with milestones, KPIs, and executive priorities. - Monitor deliverables from leadership partners and ensure follow-through on commitments. - Operational & Administrative Leadership: - Continuously improve processes, workflows, and tools within the executive office. - Identify and resolve inefficiencies; implement best practices for documentation, communication, and coordination. - Provide mentorship or guidance to other administrative professionals across the organization, as appropriate. - Decision-Making Authority: - Independently prioritizes executive workflow and allocates time/resources aligned with business priorities. - Makes decisions regarding scheduling, communication routing, information flow, and issue escalation. - Acts as a delegate on selected tasks requiring judgment, including internal inquiries, confidentiality-sensitive issues, and operational decisions within defined limits. - Provides recommendations and analysis that influence executive decisions, organizational planning, or strategic focus. Qualifications - Exceptional judgment, discretion, and decision-making capability. - Ability to maintain a high level of confidentiality with the utmost discretion. - Strong business acumen with the ability to understand organizational priorities and dynamics. - Outstanding written and verbal communication skills. - Demonstrated ability to manage multiple priorities, pivot quickly, and operate independently. - High proficiency with productivity tools (e.g., Microsoft 365, Teams, PowerPoint, Excel, Outlook). - Ability to build strong relationships across all levels of the organization. - Comfort navigating ambiguity and driving clarity. Requirements - Bachelor’s degree preferred; equivalent professional experience considered. - 7+ years of executive-level administrative support experience, with at least 3 years supporting VP-level or above. - Experience functioning in fast-paced, high-growth, or matrixed organizations strongly preferred. Benefits - Excellent benefits package that includes 401(K) match, adoption assistance, parental leave, tuition reimbursement, comprehensive medical/dental/vision and many nonstandard benefits that make us a Great Place to Work.

Role Description We are looking for an Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as: - Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location. - Calendar Management - Maintaining project team’s calendar to showcase all key events that need to be planned. - Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call. - Travel Management - Support the project team members in booking the travel tickets. - Workshop or Area Visit Plan - Help in planning the agenda for workshops/area visits by handling the logistics of stay, food, and printing, etc. - Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. - Maintaining the project database and ensuring all documentations are captured and organized for ease of access. - Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. - Supplement delegates with correct pre-work and sessions. - Tool Support and Administration - Administrative support on various internal/external tools used across EY offices. - Data Processing and Administration - Data capture, processing, and administration of business information. Qualifications - Any graduate or Postgraduate. - 1 to 4 years of experience preferred. - At least a year of experience working in a team environment handling virtual secretarial services is preferred. - Good command over English (written & spoken) is mandatory. Requirements - Strong multi-tasking, prioritization, organizational, and time management skills. - Enjoys problem solving. - Able to prioritize effectively. - Strong project coordination skills. - Comfortable using IT systems. - Excellent written and oral communication skills. - A strong team player who is comfortable working collaboratively with others. - Must be able to work virtually and independently. - Able to be diplomatic when dealing with clients. - Respond well to deadlines and work outside of normal hours when required. - Able to work in a rapidly changing environment and prioritize accordingly. Benefits - Continuous learning: Develop the mindset and skills to navigate whatever comes next. - Success, as defined by you: Tools and flexibility to make a meaningful impact, your way. - Transformative leadership: Insights, coaching, and confidence to be the leader the world needs. - Diverse and inclusive culture: Embraced for who you are and empowered to use your voice.