Role Description - Manage the founder's inboxes: triage, draft replies in his voice, surface only what needs him. - Own calendar and scheduling end to end, including judgment on what's worth his time. - Stay on top of everything on the founder’s plate, his to-dos, and active projects, and prioritize them so he starts each day already knowing exactly what to work on. - Build and maintain SOPs. - Work cross-functionally: coordinate across teams, keep projects and people moving without being chased, and pitch in on projects across different departments as needed. - Support strategic projects: research, planning, and execution. - Provide admin and back-end support. - Handle occasional personal admin. Company Description

• Manage highly complex calendars across multiple time zones and competing priorities. • Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. • Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. • Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. • Track action items and ensure follow-through across executive meetings and company initiatives. • Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. • Draft, edit, and manage executive communications and correspondence. • Partner closely with executives to maximize efficiency, productivity, and effectiveness. • Handle confidential and highly sensitive information with exceptional judgment and discretion. • Serve as a key liaison between executives and internal and external stakeholders. • Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. • Manage logistics for investors, board members, customers, partners, and candidates. • Support strategic initiatives and special projects as assigned by leadership. • Help create structure and operational excellence in a fast-moving, high-growth environment. • Coordinate office logistics and workplace vendors as needed. • Support planning and execution of company events, leadership offsites, and team gatherings. • Assist with visitor, candidate, and investor hospitality. • Help ensure office spaces are organized, professional, and operating smoothly. • Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

• Partner with and provide administrative support to the Executive Leadership Team (ELT), including SVP/VP leaders, to meet business needs • Act as a liaison between the C-level executive, senior leadership, Board members, and internal/external partners • Proactively manage the executive’s priorities, ensuring time, information, and resources are aligned with organizational goals • Prepare executive briefing materials, decision memos, presentations, and follow-up actions for meetings and strategic engagements • Anticipate needs and issues, identify risks, and provide recommendations to support executive decision-making • Independently manage a complex, high-volume calendar, balancing competing priorities with business acumen and diplomacy • Draft, edit, and refine executive correspondence, communications, and talking points • Gatekeep and triage internal/external communications, escalating or resolving matters based on urgency, importance, and strategic alignment • Ensure seamless coordination of executive workflows, operating rhythms, and organizational commitments • Handle highly sensitive organizational, personnel, and financial information with absolute discretion • Investigate issues, gather data, and provide executive-level recommendations or resolutions • Represent the executive in addressing inquiries, disputes, or confidential matters with professionalism and authority • Plan, organize, and execute executive-level meetings, Board sessions, strategic reviews, and leadership off-sites • Own agenda development, briefing documents, presentations, and action-item tracking • Coordinate complex domestic and international travel, ensuring all logistics align with executive preferences and business needs • Lead and support cross-functional projects on behalf of the C-level executive, acting as project manager or liaison as needed • Track progress on organizational initiatives, ensuring alignment with milestones, KPIs, and executive priorities • Monitor deliverables from leadership partners and ensure follow-through on commitments • Continuously improve processes, workflows, and tools within the executive office. • Identify and resolve inefficiencies; implement best practices for documentation, communication, and coordination • Provide mentorship or guidance to other administrative professionals across the organization, as appropriate

Role Description We are looking for an Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as: - Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location. - Calendar Management - Maintaining project team’s calendar to showcase all key events that need to be planned. - Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call. - Travel Management - Support the project team members in booking the travel tickets. - Workshop or Area Visit Plan - Help in planning the agenda for workshops/area visits by handling the logistics of stay, food, and printing, etc. - Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. - Maintaining the project database and ensuring all documentations are captured and organized for ease of access. - Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. - Supplement delegates with correct pre-work and sessions. - Tool Support and Administration - Administrative support on various internal/external tools used across EY offices. - Data Processing and Administration - Data capture, processing, and administration of business information. Qualifications - Any graduate or Postgraduate. - 1 to 4 years of experience preferred. - At least a year of experience working in a team environment handling virtual secretarial services is preferred. - Good command over English (written & spoken) is mandatory. Requirements - Strong multi-tasking, prioritization, organizational, and time management skills. - Enjoys problem solving. - Able to prioritize effectively. - Strong project coordination skills. - Comfortable using IT systems. - Excellent written and oral communication skills. - A strong team player who is comfortable working collaboratively with others. - Must be able to work virtually and independently. - Able to be diplomatic when dealing with clients. - Respond well to deadlines and work outside of normal hours when required. - Able to work in a rapidly changing environment and prioritize accordingly. Benefits - Continuous learning: Develop the mindset and skills to navigate whatever comes next. - Success, as defined by you: Tools and flexibility to make a meaningful impact, your way. - Transformative leadership: Insights, coaching, and confidence to be the leader the world needs. - Diverse and inclusive culture: Embraced for who you are and empowered to use your voice.