Higgsfield AI logo
Higgsfield AI

We're building a personalized AI video platform that unlocks the next generation of entertainment

Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteSeniorTeam 11-50Since 2023H1B No SponsorCompany SiteLinkedIn

Location

California

Posted

3 days ago

Salary

$100K - $125K / year

Seniority

Senior

Bachelor Degree5 yrs expEnglish

Job Description

Executive Assistant

Higgsfield AI

• Manage highly complex calendars across multiple time zones and competing priorities. • Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. • Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. • Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. • Track action items and ensure follow-through across executive meetings and company initiatives. • Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. • Draft, edit, and manage executive communications and correspondence. • Partner closely with executives to maximize efficiency, productivity, and effectiveness. • Handle confidential and highly sensitive information with exceptional judgment and discretion. • Serve as a key liaison between executives and internal and external stakeholders. • Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. • Manage logistics for investors, board members, customers, partners, and candidates. • Support strategic initiatives and special projects as assigned by leadership. • Help create structure and operational excellence in a fast-moving, high-growth environment. • Coordinate office logistics and workplace vendors as needed. • Support planning and execution of company events, leadership offsites, and team gatherings. • Assist with visitor, candidate, and investor hospitality. • Help ensure office spaces are organized, professional, and operating smoothly. • Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

Job Requirements

  • 3-5+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.
  • Experience supporting senior executives within one or more of the following environments:
  • Venture Capital
  • Private Equity
  • Management Consulting
  • Investment Banking
  • Hypergrowth Technology Companies
  • Demonstrated experience supporting founders or CEOs in fast-paced organizations.
  • Exceptional organizational and project management skills.
  • Outstanding written and verbal communication abilities.
  • Strong business judgment and problem-solving skills.
  • Ability to manage multiple priorities with minimal direction.
  • High level of professionalism, discretion, and confidentiality.

Benefits

  • Equity
  • Comprehensive benefits package to support you both professionally and personally

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