• Support payer audits and medical record reviews, ensuring timely and accurate submission of requested documentation • Manage medical review requests and appeals associated with CMS contractors, regulatory agencies, and billing intermediaries • Review clinical documentation using established audit and submission checklists • Partner with operational and clinical teams to gather and validate required records • Participate in chart reviews and compliance monitoring initiatives across the organization • Assist with risk identification activities and regulatory readiness efforts • Support investigations and corrective actions related to compliance findings • Maintain audit tracking and outcomes through documentation systems and reporting tools • Navigate multiple EMRs, payer portals, and operational systems to manage submissions and appeals • Contribute to training and educational materials that strengthen compliance knowledge across teams • Participate in internal quality, billing, and operational review activities • Complete additional regulatory and administrative projects as assigned

• Maintain product compliance documentation for all ThermalWorks products manufactured for the North American and European markets, ensuring that documentation reflects current product configurations and applicable regulatory requirements. • Coordinate third-party certification activities with applicable certification authorities and notified bodies, including submission preparation, field labeling remediation, and authorization correspondence. • Support product safety and conformity assessment processes across multiple jurisdictions, including the preparation of declarations of conformity and related regulatory documentation. • Track pressure equipment, environmental substance, and hazardous-area compliance for product lines and components as applicable to destination markets. • Support the preparation and submission of regulatory ratings documentation, including electrical, mechanical, and safety ratings required for product listing and labeling. • Serve as the compliance interface within ThermalWorks' Engineering Change Request (ECR) and Engineering Change Notice (ECN) workflow, ensuring that every change with regulatory implications is reviewed, documented, and routed to the appropriate certification authority where required. • Track variation notices and related compliance documentation required for changes to certified product configurations, including component substitutions, supplier changes, and design revisions. • Review Bills of Materials (BOMs) and engineering drawings to identify components requiring compliance review prior to release. • Coordinate with Engineering and Quality teams to ensure that technical specifications, cut sheets, and regulatory ratings are attached to engineering changes at submission rather than retrieved retroactively. • Support the resolution of compliance documentation gaps, including instances where a component appears in production use but is not reflected in the current certification documentation. • Maintain compliance documentation within the company's product lifecycle management, asset management, and document management systems, ensuring version control, retention policy compliance, and accessibility for internal audits and regulatory inquiries. • Support the transition of compliance records into the company's evolving enterprise systems landscape, including integration between product lifecycle management, service management, and enterprise resource planning platforms. • Prepare and maintain product nameplate and labeling documentation, ensuring that all units shipped to customers carry accurate, current, and regulator-compliant identification. • Support asset tracking and traceability integration, ensuring that asset-level data flows correctly into the company's quality and compliance management systems. • Maintain the manufacturing bulletin library and ensure that withdrawn, superseded, or revised bulletins are appropriately archived and communicated to manufacturing partners. • Serve as a documentation point of contact for certification authorities and notified bodies, supporting the Compliance Officer in scheduling inspections, providing technical packages, and routing authorization letters. • Coordinate compliance information flow with contract manufacturers in multiple regions, ensuring alignment on product configurations, change implementation, and documentation. • Support manufacturing site quality and compliance reviews, including periodic self-audit processes and third-party assessments conducted by certification authorities. • Track and document compliance-related communications with key component suppliers, particularly where supplier-side changes (capacity constraints, component substitutions, or supply-driven events) carry compliance implications. • Travel up to 20% of the time to support compliance activities at ThermalWorks sites, manufacturing partner sites, customer commissioning events, and certification authority meetings. • Participate in the daily Operations review cadence and contribute to the company's open projects tracker for compliance-owned items. • Support cross-functional initiatives that coordinate lifecycle, quality, and compliance decisions across the engineering, operations, and service functions. • Provide compliance perspective during proposal review, customer technical reviews, and submittal preparation, particularly for projects in jurisdictions where regulatory complexity is highest.

• Shape policy outcomes: Proactively influence state and federal hemp beverage regulations before they're finalized - focusing on packaging standards, DTC frameworks, and market access • Drive advocacy campaigns: Represent Willie's in state-level advocacy, industry coalitions, trade associations, and regulatory working groups • Build strategic relationships: Cultivate relationships with state regulators, policymakers, legislative staff, and key stakeholders • Develop policy positions: Create regulatory comments, white papers, testimony, and advocacy materials that influence outcomes in priority markets • Monitor and analyze: Track legislative and regulatory developments across priority states and advise leadership on strategic response - anticipating shifts, not just reporting them • Maintain industry presence: Actively participate in trade associations, industry events, and coalitions to stay ahead of political and commercial trends • Serve as internal expert on state hemp beverage frameworks across active and expansion markets • Guide market prioritization and entry strategies based on regulatory feasibility and advocacy opportunities • Partner with product, marketing, legal, and sales teams to integrate regulatory insight into go-to-market strategy and commercial decisions • Provide strategic direction to the compliance function to ensure execution aligns with markets you're opening

About the Role We are seeking a highly detail-oriented **Compliance Filings Specialist **to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records. This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment. Essential Responsibilities Compliance Filings Execution - Execute all compliance filings supported by PrePass, including but not limited to: - DOT number applications and updates - Motor Carrier authority applications and updates - FMCSA application changes and corrections - BOC-3 filings - Unified Carrier Registration (UCR) filings and renewals - Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT) - New York Highway Use Tax (NY HUT) - Kentucky Weight Distance Tax (KYU) - New Mexico Weight Distance Tax (NM WDT) - Oregon Weight Distance Tax (OR WDT) - Heavy Vehicle Use Tax (HVUT / Form 2290) - Biennial updates - California Motor Carrier Permit (CA MCP) - International Fuel Tax Agreement (IFTA) reporting and renewals - International Registration Plan (IRP) registrations and renewals - Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations - Manage both initial filings and recurring renewals across multiple jurisdictions Documentation & Data Accuracy - Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation - Enter and maintain accurate filing data within internal systems and document repositories - Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details Customer & Internal Coordination - Communicate clearly with customers regarding filing requirements, missing information, and completion status - Respond to filing-related questions and provide guidance on next steps or corrections when needed - Coordinate with internal teams to align filings with onboarding, renewals, and service timelines Monitoring & Issue Resolution - Track filing progress and follow through on submissions until acceptance is confirmed - Identify and resolve rejected filings or required corrections in a timely manner - Maintain awareness of filing deadlines to prevent lapses in carrier compliance