About the Role We are seeking a highly detail-oriented **Compliance Filings Specialist **to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records. This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment. Essential Responsibilities Compliance Filings Execution - Execute all compliance filings supported by PrePass, including but not limited to: - DOT number applications and updates - Motor Carrier authority applications and updates - FMCSA application changes and corrections - BOC-3 filings - Unified Carrier Registration (UCR) filings and renewals - Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT) - New York Highway Use Tax (NY HUT) - Kentucky Weight Distance Tax (KYU) - New Mexico Weight Distance Tax (NM WDT) - Oregon Weight Distance Tax (OR WDT) - Heavy Vehicle Use Tax (HVUT / Form 2290) - Biennial updates - California Motor Carrier Permit (CA MCP) - International Fuel Tax Agreement (IFTA) reporting and renewals - International Registration Plan (IRP) registrations and renewals - Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations - Manage both initial filings and recurring renewals across multiple jurisdictions Documentation & Data Accuracy - Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation - Enter and maintain accurate filing data within internal systems and document repositories - Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details Customer & Internal Coordination - Communicate clearly with customers regarding filing requirements, missing information, and completion status - Respond to filing-related questions and provide guidance on next steps or corrections when needed - Coordinate with internal teams to align filings with onboarding, renewals, and service timelines Monitoring & Issue Resolution - Track filing progress and follow through on submissions until acceptance is confirmed - Identify and resolve rejected filings or required corrections in a timely manner - Maintain awareness of filing deadlines to prevent lapses in carrier compliance

• Review and track monthly vendor review activities, confirming kickoff and following up with owners on overdue or incomplete items • Validate that vendor records in Vanta are complete, including business purpose, data classification, security certifications, and contract status • Coordinate user access reviews: gather reviewer input, confirm assignments and due dates, and escalate blockers • Input access review results into Vanta and create follow-up Jira tickets for remediation items such as removing former users or correcting role assignments • Track and update open risk items with current status, owner, and expected resolution date • Collect and organize evidence for completed vendor and access review activities • Deliver a monthly closeout summary covering completed reviews, outstanding items, risks identified, and recommended escalations • Flag issues to the security/compliance owner that require internal approval or leadership action

Role Description We are seeking a highly detail-oriented Compliance Filings Specialist to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records. This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment. Essential Responsibilities - Compliance Filings Execution: - Execute all compliance filings supported by PrePass, including but not limited to: - DOT number applications and updates - Motor Carrier authority applications and updates - FMCSA application changes and corrections - BOC-3 filings - Unified Carrier Registration (UCR) filings and renewals - Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT) - New York Highway Use Tax (NY HUT) - Kentucky Weight Distance Tax (KYU) - New Mexico Weight Distance Tax (NM WDT) - Oregon Weight Distance Tax (OR WDT) - Heavy Vehicle Use Tax (HVUT / Form 2290) - Biennial updates - California Motor Carrier Permit (CA MCP) - International Fuel Tax Agreement (IFTA) reporting and renewals - International Registration Plan (IRP) registrations and renewals - Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations - Manage both initial filings and recurring renewals across multiple jurisdictions - Documentation & Data Accuracy: - Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation - Enter and maintain accurate filing data within internal systems and document repositories - Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details - Customer & Internal Coordination: - Communicate clearly with customers regarding filing requirements, missing information, and completion status - Respond to filing-related questions and provide guidance on next steps or corrections when needed - Coordinate with internal teams to align filings with onboarding, renewals, and service timelines - Monitoring & Issue Resolution: - Track filing progress and follow through on submissions until acceptance is confirmed - Identify and resolve rejected filings or required corrections in a timely manner - Maintain awareness of filing deadlines to prevent lapses in carrier compliance Qualifications - Minimum 2 years of experience managing multiple federal and state motor carrier compliance filings from start to finish, including both initial filings and renewals - Direct experience handling Form 2290, UCR, BOC-3, and biennial updates - Strong attention to detail and ability to manage multiple filings simultaneously - Working knowledge of transportation compliance requirements and filing workflows - Proficiency with digital systems, document management tools, and data entry - Clear written and verbal communication skills - Self-motivated with a proactive approach to continuous improvement - Comfortable managing multiple concurrent filings with overlapping deadlines across jurisdictions Bonus Points For - Experience executing a broad portfolio of state weight and distance tax filings - Prior experience in trucking, logistics, or carrier support environments Desired Characteristics - Highly organized with a strong sense of ownership and accountability - Process-driven with a focus on accuracy and consistency - Comfortable working with regulatory requirements and deadlines - Collaborative mindset with the ability to work across teams - Proactive approach to problem solving and continuous improvement Benefits - Robust benefit package that includes medical, dental, and vision that start on date of hire. - Paid Time Off, to include vacation, sick, holidays, and floating holidays. - Paid parental leave. - 401(k) plan with employer match. - Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships). - Tuition Reimbursement Program. - Voluntary benefits, to include, but not limited to Legal and Pet Discounts. - Employee Assistance Program (available at no cost to you). - Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees. - Community Give-Back initiatives. - Culture that focuses on employee development initiatives. - Company-wide bonus and commission plans. Join Us At PrePass, our mission drives us. We invest in relationships. We challenge ourselves to innovate and improve. We win together. Simply put, we live our Core Values. Ready to help move the transportation industry forward? Join us and let’s drive progress—together.

• Perform quality assurance reviews across Vivid's compliance activities as needed (e.g. transaction-monitoring alert handling) • Investigate trade-surveillance alerts and document the rationale for clearing or escalating them; refer complex cases, and any that may warrant a STOR, to the Head of Risk & Compliance • Assist with financial-crime investigations and the preparation of unusual transaction reports to the FIU, gathering and analysing the relevant information • Conduct adverse-media screening on vendors and counterparties to identify any news that could impact the business, and escalate material findings • Administer the conflicts of interest and gifts process, including issuing declaration forms to relevant stakeholders, collecting responses and maintaining the register • Help collect the data and inputs that feed Board reporting, under the direction of the Head of Risk & Compliance • Assist with internal and external audits and regulatory reviews by preparing supporting documentation and evidence • Support the wider Risk & Compliance team with registers, record-keeping and ad hoc projects as the business grows