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At the forefront of building an AI-sovereign Europe. #AIFactories
Operational Excellence Manager
Location
Germany
Posted
48 days ago
Salary
0
Seniority
Senior
Job Description
Operational Excellence Manager
Polarise
• As an Operational Excellence Manager, you work closely with the COO to ensure that operational processes, strategic initiatives, and cross-functional projects are clearly structured and consistently executed. • You analyze workflows, identify bottlenecks, develop scalable standards, and actively drive key initiatives forward. • You are responsible for identifying process gaps, inefficiencies, and bottlenecks, and deriving concrete improvement measures as well as use cases for AI agents. • You design and document clear target processes, roles and responsibilities, handovers, and standards. • Setting up and managing project plans - including target state, scope, milestones, timelines, risks, and decision requirements - is part of your day-to-day work. • You facilitate alignment across departments and track actions, decisions, and open items. • You prepare decision-making materials, management updates, and structured communication for the COO and relevant stakeholders. • You support the development of a scalable operating system for the company’s next growth phase. • You help introduce the right tools, templates, dashboards, routines, and AI agents to improve transparency and execution speed.
Job Requirements
- You have experience in Operations, Operational Excellence, Consulting, Project Management, Process Management, or a comparable role in a dynamic environment.
- You bring a strong understanding of scaling organizations, operational processes, interface management, and KPI-driven steering.
- You stand out through your strong analytical and structuring skills, with the ability to quickly translate complex topics into clear decision-making and execution logic.
- You have solid project management expertise, including roadmaps, milestones, risk management, and stakeholder communication.
- You demonstrate a high level of execution strength, reliability, and ownership, and enjoy driving topics forward in a visible and impactful way.
- You excel through strong communication skills and confidently collaborate with the COO, leadership team, and operational teams.
- You are proficient with common tools for project management, documentation, data analysis, and reporting (e.g. Asana, Notion, Jira, Google Workspace, Excel/Sheets, or BI tools), and have already gained experience using AI agents in an organizational context.
- Your personality is further characterized by:
- A pragmatic, solution-oriented, and hands-on mindset.
- A structured, reliable, and detail-oriented way of working, without losing sight of the bigger picture.
- Strong communication skills and the ability to create impact even without formal authority.
- Comfort in highly dynamic environments with shifting priorities and ambiguous starting points.
- A strong motivation to help scale an organization by improving processes, clarifying projects, and driving focused execution.
Benefits
- Meaningful work: Contribute to strengthening Europe’s technological independence in AI.
- Real ownership: Enjoy a high degree of creative freedom, modern tools, and an environment that truly values great design.
- Remote-first setup: Work in a way that genuinely supports your work–life balance.
- Thoughtful onboarding: Including a welcome package, merch, and your preferred hardware (MacBook Pro or ThinkPad).
- Room to grow: Shape and develop your role in directions that align with your strengths and interests.
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