Role Description We are looking for a proactive, highly organized, and dependable Executive Assistant to directly support the CEO in managing daily operations, communications, scheduling, and business priorities. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and can confidently manage multiple responsibilities with minimal supervision. Beyond administrative support, we’re looking for someone who can proactively share ideas, identify areas for improvement, and assist with light business development and coordination tasks. Key Responsibilities - Perform general administrative and executive support tasks as needed - Manage appointment scheduling, calendar coordination, and meeting organization - Organize and maintain emails, ensuring timely responses and proper prioritization - Conduct thorough research to support business initiatives, projects, and decision-making - Coordinate travel arrangements, accommodations, and itinerary management - Track and organize client meetings, follow-ups, and action items - Prepare reports, presentations, executive summaries, and other business documents - Assist with project coordination, task prioritization, and deadline tracking - Handle confidential and sensitive information with a high level of discretion and professionalism - Manage professional errands and ad hoc executive support tasks as needed - Coordinate closely with internal teams and external stakeholders to ensure smooth communication and execution Qualifications - Proven experience as an Executive Assistant, or similar role - Strong calendar and email management experience - Excellent communication and organizational skills - Ability to multitask and work independently in a fast-paced environment - Proactive, resourceful, and detail-oriented mindset - Comfortable communicating with clients, executives, and cross-functional teams - Proficient in Microsoft Office tools Requirements - This role requires relevant experience in a similar position - Applicants should be equipment ready (laptop, headset, etc.) to ensure a smooth start and seamless workflow Benefits - 100% Remote Work - Enjoy the flexibility of working from anywhere! - Paid Leave - Take time off to recharge, starting upon regularization. - HMO Benefits - Comprehensive healthcare coverage as soon as you're regularized. - Government-Mandated Benefits - All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided. - Fun & Collaborative Culture - Be part of a dynamic team that values creativity, innovation, and teamwork. NOTE - This is a full-time employment position and NOT an Independent Contractor arrangement. - A background check is part of our hiring process and will be completed before moving to the job offer stage.

• Manage a busy CEO calendar • Coordinate meetings across time zones • Prepare the CEO for key meetings • Track decisions, tasks, unanswered questions, and follow-ups • Create and maintain simple AI-powered/automation systems • Support business travel and logistics

• Manage executive priorities, scheduling, and operational coordination • Ensure follow-ups, deadlines, and action items stay on track • Coordinate communication across leadership and teams • Support meetings, operational workflows, and internal organization • Bring structure and accountability to evolving priorities • Handle sensitive information with professionalism and discretion • Identify operational gaps proactively and help solve them

Role Description We are seeking an Admin / Accounts / EA to support our team with a mix of administrative, accounts, and executive assistance tasks. This role involves: - Data entry - Invoicing - Stock management - Providing day-to-day support to management and the wider team The ideal candidate will have relevant experience, strong organizational skills, and the ability to work effectively in a collaborative environment. Key Responsibilities - Perform accurate data entry and maintain up-to-date records. - Prepare, issue, and manage invoices in a timely manner. - Handle receiving and sending stock, ensuring correct documentation and smooth flow of goods. - Provide high-level administrative and executive assistant support to the business owner and internal team. - Take ownership of administrative, accounts, and operational processes with minimal supervision. - Manage emails, phone calls, and correspondence, ensuring timely responses and proactive follow-ups. - Schedule and coordinate meetings, appointments, and travel arrangements. - Maintain and organize files, records, systems, and office documentation. - Support in preparing reports, presentations, and business documents as required. - Track and follow up on payments, expenses, and reimbursements. - Liaise confidently with external partners, suppliers, and service providers. - Assist in implementing and improving internal standards, procedures, and workflows to support business efficiency. - Collaborate with colleagues to ensure tasks and projects are completed efficiently and on time. - Ensure confidentiality, professionalism, and accuracy in handling sensitive company information. Qualifications - Previous experience in Administration, Accounts, Executive Assistant, or Operations support roles. - Strong leadership mindset with the ability to take initiative, manage priorities, and work independently. - Proven experience supporting executives and managing day-to-day business operations. - Highly proactive communicator who provides regular updates and follows through on tasks without needing close supervision. - Strong experience using Microsoft Office programs and CRM software. - Highly organized with strong attention to detail and the ability to multitask effectively. - Comfortable working across multiple business functions and supporting projects when needed. - Ability to establish structure, improve processes, and implement administrative standards and procedures. - Strong written and verbal English communication skills. - Professional, reliable, and capable of thriving in a fast-paced environment. Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)