• Manage a busy CEO calendar • Coordinate meetings across time zones • Prepare the CEO for key meetings • Track decisions, tasks, unanswered questions, and follow-ups • Create and maintain simple AI-powered/automation systems • Support business travel and logistics

• Manage executive priorities, scheduling, and operational coordination • Ensure follow-ups, deadlines, and action items stay on track • Coordinate communication across leadership and teams • Support meetings, operational workflows, and internal organization • Bring structure and accountability to evolving priorities • Handle sensitive information with professionalism and discretion • Identify operational gaps proactively and help solve them

Role Description We are seeking an Admin / Accounts / EA to support our team with a mix of administrative, accounts, and executive assistance tasks. This role involves: - Data entry - Invoicing - Stock management - Providing day-to-day support to management and the wider team The ideal candidate will have relevant experience, strong organizational skills, and the ability to work effectively in a collaborative environment. Key Responsibilities - Perform accurate data entry and maintain up-to-date records. - Prepare, issue, and manage invoices in a timely manner. - Handle receiving and sending stock, ensuring correct documentation and smooth flow of goods. - Provide high-level administrative and executive assistant support to the business owner and internal team. - Take ownership of administrative, accounts, and operational processes with minimal supervision. - Manage emails, phone calls, and correspondence, ensuring timely responses and proactive follow-ups. - Schedule and coordinate meetings, appointments, and travel arrangements. - Maintain and organize files, records, systems, and office documentation. - Support in preparing reports, presentations, and business documents as required. - Track and follow up on payments, expenses, and reimbursements. - Liaise confidently with external partners, suppliers, and service providers. - Assist in implementing and improving internal standards, procedures, and workflows to support business efficiency. - Collaborate with colleagues to ensure tasks and projects are completed efficiently and on time. - Ensure confidentiality, professionalism, and accuracy in handling sensitive company information. Qualifications - Previous experience in Administration, Accounts, Executive Assistant, or Operations support roles. - Strong leadership mindset with the ability to take initiative, manage priorities, and work independently. - Proven experience supporting executives and managing day-to-day business operations. - Highly proactive communicator who provides regular updates and follows through on tasks without needing close supervision. - Strong experience using Microsoft Office programs and CRM software. - Highly organized with strong attention to detail and the ability to multitask effectively. - Comfortable working across multiple business functions and supporting projects when needed. - Ability to establish structure, improve processes, and implement administrative standards and procedures. - Strong written and verbal English communication skills. - Professional, reliable, and capable of thriving in a fast-paced environment. Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

• Build and manage a layered, multi-city calendar that weaves together work and personal commitments • Take charge of domestic travel from planning through execution, including lodging, itineraries, and regional contacts • Write and oversee executive correspondence, shaping tone thoughtfully for audiences ranging from board members and partners to regulators and internal teams • Handle the recurring monthly logistics tied to board travel and meetings • Curate a list of priority contacts and arrange meaningful touchpoints such as lunches and dinners with key constituents • Function as a dependable hub of coordination for stakeholders inside and outside the organization • Lend a hand with bookkeeping work, including expense reimbursements and selected private holdings • Keep tabs on action items, deadlines, and follow-ups in partnership with the Chief of Staff • Bring a consistently high level of discretion to every matter, whether work-related or personal • Help manage personal and household coordination where required