At BILL, we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools, we help businesses—from startups to established brands—make smarter decisions and gain control of their operations. We value purpose, drive, and curiosity—and we thrive in a fast-paced, ever-changing environment. BILL builds high performing teams and we seek to hire the best talent for every role.
Executive Assistant - Customer Experience Operations
Location
United States
Posted
5 days ago
Salary
$79.6K - $112.5K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Executive Assistant - Customer Experience Operations
BILL
Role Description We are looking for a highly motivated, innovative, results driven Executive Assistant to provide administrative and coordination support to a senior leader in a dynamic and high growth environment. This position will proactively coordinate, manage and keep track of necessary schedules, projects and commitments, and contribute to program coordination for transformation initiatives. - Assist management with daily operational activities, including calendar management, scheduling, and meeting coordination for leadership calendars. - Coordinate individual and group travel, including transportation and accommodations, meals, and other out of town events. - Identify and facilitate necessary workflows for review and approval sign-offs (including contracts, agreements, invoices, expense reports, etc). - Manage and coordinate department Wiki page, including creating and coordinating relevant and timely content and frequent updates. - Maintain organizational charts, team calendars, and distribution lists up to date. - Create and manage organization wide communications. - Assist in the planning and organizing of conferences, events, staff training, and employee engagement activities. - Conduct research to prepare and proof briefing materials, agendas, and presentation decks. - Plan and coordinate social events and team building exercises, including arrangements with third party. - Collaborate with assistant community to create best practices; identify opportunities for streamlined support and improved productivity across the company. - Contribute to programs and processes that improve the productivity of leaders and their teams through centralized program coordination or support. Qualifications - 2+ years experience supporting exec-level professionals. - High energy and creative. - Excellent interpersonal and communication skills. - Excellent organizational and time management skills. - Ability to multitask and prioritize. - Self-starter with strong analytical and problem-solving skills. - Passion for and commitment to operational excellence and service to the team and company. - Situational awareness and proactive program management. - Proficiency in Microsoft Office and Google Suite. Requirements - Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed below. - The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits. - The estimated salary ranges noted below roles in the specific geographic zones: - Zone 1- San Francisco Bay Area CA (includes HQ), New York City, Seattle, Los Angeles County: $93,700 — $112,500 USD - Zone 2- CA (Non San Francisco Bay Area and Los Angeles County), Austin TX, Massachusetts: $84,300 — $101,200 USD - Zone 3 -Utah (includes Utah office), Houston TX, Florida, North Carolina: $79,600 — $95,600 USD Benefits - 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP). - HSA & FSA accounts. - Life Insurance, Long & Short-term disability coverage. - Employee Assistance Program (EAP). - 11+ Observed holidays and wellness days and flexible time off. - Employee Stock Purchase Program with employee discounts. - Wellness & Fitness initiatives. - Employee recognition and referral programs. - And much more.
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