• Managing contracts and e-signatures • Organizing offers and preparing offer summaries • Coordinating showing feedback by contacting brokerages and agents • Managing emails and client communication • Preparing listings and listing documentation • Researching zoning, taxes, township regulations, and municipality information • Updating CRM systems and maintaining organized records • Creating feature sheets, ads, and marketing materials in Canva • Assisting with social media content and scheduling • Basic video editing for YouTube and marketing clips • Website updates using Wix • Supporting blog posts and digital marketing tasks during slower periods

• Act as the central tracking hub for the SVPs; driving follow-up and follow-through on key initiatives • Manage complex, fluctuating calendars across multiple time zones • Own the logistics for internal and external leadership events • Prepare basic presentations, review reporting layouts, and organize documentation for critical executive alignment sessions • Coordinate comprehensive global travel itineraries and process monthly expense reports accurately and efficiently

Role Description Seeking a highly organized, polished, innovative, self-driven, energetic and proactive Executive Virtual Assistant to provide high-level support to the CEO and a roster of prestigious clients. This is a critical role that requires a blend of project management and impeccable communication. This is a position for a "closer"—someone who doesn't just manage a list but actively pushes projects forward. You will be at the heart of the operations, helping authors bring their stories to the stage. Key Responsibilities: - Inquiry Management: Act as the primary gatekeeper; you must stay "on top" of all incoming and outgoing inquiries, ensuring no communication falls through the cracks and responses are timely and professional. - Bookings: Manage at least 20 - 30 bookings daily. - Calendar & Stakeholder Management: Own the schedules for the CEO and clients, ensuring seamless transitions between meetings, media appearances, and deadlines. - Media Kit Project Management: Work directly with the graphic designer to oversee the creation of professional media kits, ensuring they align with client branding and are delivered on schedule. - Author Support & ARC Distribution: Manage the strategic distribution of digital ARCs (Advance Review Copies) to reviewers and influencers, maintaining meticulous records of who has received what. - Media Coordination: Handle the distribution of essential materials to guest hosts and external stakeholders. Qualifications - Overall Experience: 4 years. - Industry Experience: Must have a background working specifically within the book publishing or PR space. - Communication: Fluent in English with a clear, professional speaking voice and a "client-first" attitude. - Administrative Excellence: High attention to detail with a focus on meticulous recordkeeping and professional proofreading. - Project Management: Proven ability to multitask and manage creative workflows (specifically working with designers). - Ethics & Professionalism: Require a confident, ethical individual who can represent the CEO with poise and integrity. - Nice to have: Previous client-facing experience where you were the direct point of contact for high-level stakeholders. Requirements - Priority Location: LATAM / South Africa / Philippines - Working Hours: To start 8a-4p PST - In June hours will change to 9a-5p EST - Salary: $1,500-2,000 - Type of contract: Independent Contractor - Type of job: Remote - Start date: ASAP Company Description Award-winning Book PR agency dedicated to elevating authors and bringing their stories to the global stage.

• Own the CEO’s calendar, priorities, weekly planning rhythm, and daily execution check-ins • Convert “brain dumps” into structured tasks, owners, deadlines, and follow-ups (with escalation when needed) • Drive cross-business execution: unify plans, remove blockers, and keep momentum through rapid pivots • Maintain a weekly portfolio scorecard (marketing, sales KPIs, project milestones, risks, next actions) • Partner with key operators/partners (Ops, Sales, and Deal partners) to track commitments and accountability • Coordinate across time zones and teams (including St. Martin ground support and remote VAs) • Support light investor/client communication (owners/investors, not guests)