Role Description We are seeking a Capture and Proposal Specialist to support our Treatment Technologies team. This role is designed for someone who can help the team win competitive work while also strengthening the systems, templates, tools, and processes that make pursuit activity more efficient and consistent. This position is approximately 50% proposal development and coordination and 50% capture, business development, pipeline, and process improvement support. The role will support competitive RFPs, RFQs, municipal bids, technical proposals, client-facing qualifications (SOQs), and related pursuit materials, while also helping track opportunities, research the competitive landscape, monitor bid portals, support pursuit planning, improve content libraries, and advance automation and innovation efforts. The successful candidate will be a strategic partner to a highly technical, fast-paced team. This person should be curious, organized, responsive, comfortable learning complex treatment technologies, and motivated to improve how proposals are developed, reviewed, tracked, and submitted. This position is fully remote with occasional travel to U.S. office locations for team meetings, training, or business needs. The annual salary range for this role is $75,000-$85,000, commensurate with experience, skills and geographic location. Qualifications - Bachelor’s degree in English, Communications, Marketing, Business, Environmental Science, Engineering, or a related field preferred, or equivalent relevant experience. - At least 5 years of experience in proposal coordination, capture support, business development, technical marketing, sales enablement, or a related role preferred. - Direct experience supporting competitive RFPs, RFQs, municipal bids, public-sector procurements, or professional services proposals strongly preferred. - Experience in environmental services, water treatment, remediation, treatment technologies, engineering, construction, equipment, or technical services environments preferred. - Strong proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat required. - Experience with proposal, CRM, project management, or content systems such as Salesforce, ClickUp, GovWin, ConstructConnect, or similar platforms preferred. - Experience with AI, automation tools, proposal templates, content libraries, pricing systems, or process improvement initiatives is a plus. - Shipley, APMP, or related proposal/capture training or certification desired. - Strong writing, editing, proofreading, and technical communication skills. - High attention to detail, especially for compliance, pricing alignment, proposal instructions, and final QA/QC. - Strong organizational and time management skills. - Ability to coordinate multiple contributors and keep work moving under deadline pressure. - Curiosity and willingness to learn complex technical subject matter. - Self-starter with initiative, follow-through, and sound judgment. - Comfortable improving imperfect systems, organizing scattered content, and building repeatable processes. - Strategic, service-oriented, collaborative, and responsive. - Able to balance tactical proposal execution with longer-term process, automation, and content improvements. Requirements - Coordinate the development, review, and submission of assigned proposals, qualifications, RFPs, RFQs, RFIs, municipal bids, and other client deliverables. - Manage proposal intake, schedules, assignments, compliance requirements, production timelines, and final submission steps. - Develop and maintain compliance matrices, checklists, outlines, content plans, and proposal schedules. Ensure that proposals are developed with adequate lead time for internal reviews and approvals. - Coordinate inputs from sales team, technical subject matter experts, project managers, operations, pricing, legal, and leadership. - Support technical editing, proofreading, formatting, version control, and quality reviews to help ensure proposals are accurate, compliant, consistent, and client-ready. - Review proposal packages for grammar, formatting, product naming, scope alignment, required forms, pricing consistency, terms and conditions, and submission instructions. - Help prepare and submit materials through bid portals, procurement platforms, and client-specific systems. - Support proposal setup, file organization, document routing, signatures, bonds, forms, attachments, and other submission requirements. - Help create cohesive, Onterris-branded proposal templates and technical proposal frameworks across Treatment Technologies product and service lines. - Maintain and improve reusable proposal content, including standard language, project descriptions, resumes, product/service descriptions, scope language, graphics, and supporting documents. - Monitor bid portals, procurement sites, pipeline aggregators, municipal opportunity sources (including ConstructConnect), and other channels to identify relevant opportunities. - Track open pursuits, upcoming deadlines, proposal status, decision points, and pipeline health, and assist in managing related Salesforce records. - Support opportunity qualification by gathering client background, procurement details, project context, incumbent information, teaming considerations, and pursuit risks. - Assist with capture planning, including win themes, differentiators, client needs, key personnel strategy, stakeholder mapping, and teaming partner coordination. - Understanding of the competitive landscape and how to message and tailor accordingly. - Support proposal debriefs, win/loss tracking, lessons learned, and follow-up reporting. - Help develop dashboards, trackers, and reporting tools that give leadership and account teams better visibility into pursuit activity. - Partner with the team to identify bottlenecks in proposal and capture workflows and recommend practical improvements. - Support automation, standardization, and innovation efforts, including templates, reusable content, proposal setup tools, intake processes, and future improvements. - Help reduce the administrative burden on the sales team so they can focus more time on technical solutions, client strategy, and selling. Benefits - Competitive salary range of $75,000-$85,000, commensurate with experience, skills, and geographic location. - Fully remote position with occasional travel to U.S. office locations for team meetings, training, or business needs. Company Description Onterris is a leading global environmental solutions company partnering with organizations to solve complex challenges where environmental pressures, regulatory expectations and operational risks intersect. Guided by our mission to advance the way of life without compromising the integrity of our environment, we believe environmental responsibility and human progress are fundamentally connected. Our scientists, engineers, field teams and consultants apply systems thinking that unites science, data and practical expertise to deliver solutions that strengthen our clients’ resilience, mitigate risk and protect the air, water and soil that sustain communities, while uncovering responsible paths forward for planet and progress.

Role Description The Manager, Proposal Support Operations is responsible for leading a remote team supporting proposal and RFP operations within Group Insurance Sales. This role oversees proposal execution, team development, operational excellence, and cross-functional collaboration to ensure high-quality, compliant, and timely proposal submissions that support business growth objectives. The position plays a key role in driving consistency, process improvement, knowledge management, and operational scalability across the proposal support function. What You’ll Do - Lead & Develop the Team - Own new hire onboarding, training, and continuous development - Coach team members on how to effectively communicate the GBS story and value proposition through responses to questionnaires - Provide ongoing feedback, mentoring, and performance guidance - Foster a collaborative, accountable, and high-performing team environment - Create an environment focused on continuous improvement, knowledge sharing, and operational excellence - Support career development and succession planning across the team - Manage team workflow, prioritization, and resource allocation to support service delivery and quality expectations - Monitor team performance and provide coaching to drive consistency, accountability, and operational excellence - Drive Proposal Quality & Execution - Oversee the end-to-end proposal process, from intake to final submission - Ensure proposals are accurate, compliant, and aligned with sales strategy - Review the Final Proposal Package - Provide guidance, oversight, and escalation support for complex and high-priority proposal opportunities - Monitor and drive team performance metrics including quality, turnaround time, SLA adherence, and finalist outcomes - Identify trends, risks, and process gaps and implement improvement plans to enhance proposal effectiveness - Support adoption of operational governance and reporting standards across the RFP function - Build Expertise & Capability - Develop deep team knowledge of: - GBS products and value-add positioning - Compliance, contract standards, and client requirements - Responses to product, bidding entity, and security-related questions - Coach team on handling Data Processing Agreements, Master Service Agreements, compliance, and client/prospect inquiries - Reinforce adherence to approved content standards, response guidelines, and proposal best practices - Identify outdated or inconsistent content and escalate improvement opportunities to leadership - Support team adoption and effective use of proposal content libraries and knowledge management tools - Enable Process Excellence - Train team on job aids, tools, and standard workflows - Ensure effective use of: - Project plans and tracking tools - Content libraries and proposal systems - Guide team on where to go for support (IT, SMEs, Underwriting, Sales) - Drive operational consistency, proposal efficiency, and quality outcomes - Execute bi-weekly Process Confirmations on standard work - Support implementation and adoption of proposal technologies, workflow tools and automation initiatives - Champion continuous improvement and operational transformation efforts across the RFP function - Reinforce adherence to standard operating procedures, workflows, and quality expectations - Identify process gaps and escalate improvement opportunities to leadership - Partner Across the Business - Collaborate with Sales, Underwriting, SMEs, Legal, and IT partners - Provide guidance on: - When and how to engage SMEs, Underwriting, and Sales - Escalating risks and resolving issues quickly - Support alignment across stakeholders to drive winning outcomes Qualifications - Bachelor’s degree or equivalent combination of education and relevant experience preferred - 5+ years of experience in RFP, proposal management, underwriting operations, sales support, or related operational leadership roles - 2+ years of people leadership experience with demonstrated success coaching, developing, and elevating team performance - Strong knowledge of RFP/RFI lifecycle management, proposal strategy, and questionnaire response development - Experience supporting complex Group Benefits products and understanding of underwriting, compliance, security questionnaires, and contractual requirements - Proven ability to lead in a fast-paced, high-volume environment while balancing quality, service, and deadlines Requirements - Experience working within Group Benefits, insurance, or employee benefits environments - Familiarity with proposal automation tools, content management systems, or workflow technologies - Strong operational improvement, change management, and process optimization experience - Excellent communication, stakeholder management, and cross-functional collaboration skills Pay Transparency - Salary Range: $70,000-$90,000 - Overtime eligible: Exempt - Discretionary bonus eligible: Yes - Sales bonus eligible: No - Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. - Employees are eligible for an annual discretionary bonus. - In addition to base salary, employees may also be eligible to participate in an incentive program. Benefits - We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. - Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.

Proposal Manager Location: Lexington Park, Maryland, United States Department: Business Development Job Description:     Overview AVIAN (pronounced a-v-yin) is seeking a Proposal Manager to support our Corporate Team and lead the development of high-impact federal and DoD proposals. In this role, you will guide planning, solutioning, and narrative development while partnering with growth teams to transform capture insights, technical strengths, and win themes into persuasive, compliant proposal products.   Join a Company Where You Can Make a Real Impact – and Own a Piece of the Future   Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we’d love to meet you.   We’re a mid-sized, employee-owned company on a mission to create meaningful value for both our employees and our customers. That means we’re not just looking for someone to fill a seat — we’re looking for someone who wants to build, innovate, and evolve with us.   Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.   Responsibilities   Proposal Leadership & Management · Lead the full proposal lifecycle (pre-RFP through submission) for federal and DoD opportunities, ensuring compliance, quality, and alignment with capture strategy. · Conduct requirements analysis, solutioning discussions, and compliance mapping using industry-standard processes (Shipley used). · Develop or oversee the development of proposal schedules, outlines, compliance matrices, storyboards, and content plans. · Work closely with BD and capture teams to understand customer needs, competitor landscape, program drivers, and solution differentiators. · Manage proposal kickoff meetings, daily standups, and solutioning sessions to align all contributors. · Coordinate all aspects of color team reviews (Pink, Red, Gold), including preparing review materials, collecting feedback, and managing recovery activities.   Content Development & Strategy · Develop compelling, compliant, cost-competitive proposal content including management approaches, technical narratives, win themes, discriminators, and executive summaries. · Integrate capture intelligence, past performance, and technical differentiators into narrative content. · Research, interview, and partner with SMEs to translate technical inputs into polished proposal language. · Tailor or repurpose existing content to meet specific solicitation requirements without sacrificing clarity or customer focus. · Ensure consistency in tone, voice, structure, and visual formatting across volumes.   Collaboration, Coordination & Compliance · Write, assess, and refine proposal content throughout the proposal process. · Facilitate information flow among BD, capture, SMEs, subcontractors, and leadership. · Utilization of SharePoint for document management, version control, and collaborative authoring. · Coordinate teammate data calls, resumes, past performance inputs, and contractual requirements. · Ensure all proposal elements meet evaluation criteria outlined in the RFP, including technical, management, past performance, and price volumes (in collaboration with pricing). · Develop and maintain compliance matrices that guide proposal section assignments and internal reviews.   Pricing & Strategy Integration (Preferred) · Contribute to or support Price-to-Win methodologies through cost estimating, scenario modeling, competitive analysis, and integration of pricing insights into technical volumes.   Quality & Delivery · Ensure delivery of polished, error-free proposal submissions on schedule, sometimes requiring night/weekend work during surge periods. · Maintain version control, quality control, and adherence to AVIAN branding and messaging. · Support continuous improvement by capturing lessons learned and refining proposal processes and tools.     Qualifications   Qualifications - Bachelor’s degree required (English, Communications, Journalism, Business, or related field preferred). - Minimum 5+ years leading and writing federal and DoD proposals; 10+ years’ experience preferred for complex pursuits. - Demonstrated success winning competitive government proposals. - Strong command of Shipley or other industry-standard proposal development methodologies. - Proven experience collaborating with BD and capture teams to integrate customer intelligence and win strategy into proposal content. - Exceptional writing and editing capability—able to create clear, compelling narratives from technical material. - Strong understanding of DoD organizations, terminology, mission areas, and acquisition processes. - Advanced proficiency with Microsoft Word and PowerPoint for large-document management and narrative development. - Significant experience with SharePoint. - Ability to work under tight deadlines, manage competing priorities, and coordinate with cross-functional teams. - Experience conducting color team reviews and incorporating feedback into revised submissions. - Ability to lead solutioning sessions and extract meaningful content from SMEs. - Experience working in a team environment and supporting the success of the team’s goals. - Due to the sensitivity of customer-related requirements, U.S. Citizenship is required. - Salary range: $120,000 - $150,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.) Desired / Preferred Qualifications - Experience with GovDash or other AI platform with regard to proposal development. - Experience performing as Volume Lead and/or Proposal Manager on major federal proposals. - Familiarity with government source selection processes. - Advanced degree in English, Communications, Journalism, Business, or related field. - Shipley, Lohfeld, or APMP training/certification. - Experience integrating price-to-win into technical/management volumes. Working Conditions/Environment - Occasional evening/weekend work required during peak proposal cycles. - Collaborative environment with tight deadlines and multiple simultaneous proposals. - Hybrid/remote options available. About being a part of Team AVIAN As an employee-owner, you’ll be a catalyst for progress — helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas together in smarter ways. Whether it’s helping us optimize workflows, enhancing the employee experience, or delivering more impactful solutions to our customers, your inputs will have reach and relevance across the organization.   Taking care of each other is a cornerstone of our AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.   You’ll Succeed Here If You... - See opportunities where others see routine - Are curious, collaborative, and passionate about making things better - Enjoy connecting dots across teams, tools, and tasks - Believe in doing the right thing the right way — even when no one’s watching - Play an active role in our growth, using your ideas and initiative to shape how we work, serve, and succeed together - Embrace a “one team” mindset knowing we are stronger together through trust, transparency and teamwork. - Understand the power of ownership — and are excited to be part of an employee-owned culture Why Join Us? - Employee Ownership: We’re not just building a company — we’re building a legacy. As an employee-owner, you’ll share in our success and have a direct stake in our future. - Real Growth: We’re expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger. - Purpose-Driven Work: Every improvement you help make is one that adds value — not just for us, but for the people and missions we support. - Culture of Collaboration: We’re big enough to take on meaningful challenges, but small enough that everyone still knows your name. - Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. - Flexible Leave Benefits: we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave. AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.

Role Description ITility seeks a talented Associate Proposal Manager who acts in a core execution role within the Proposal Operations team. This individual will manage end-to-end proposal processes for RFIs, SSNs, and Task Orders while providing critical writing and production support for large-scale, complex pursuits. The role requires a blend of technical writing, rigorous document engineering (DTP), and digital workspace administration. This position is eligible for fully remote, or a hybrid (2-3 days per week onsite) schedule. Core Responsibilities - Proposal & RFI Execution: - Full Lifecycle Management: Lead end-to-end responses for RFIs and Task Orders, including deconstructing requirements, creating compliant outlines, and managing the submission schedule. - Content Generation: Draft, edit, and tailor technical, management, and past performance narratives to meet specific RFP evaluation criteria. - Review Coordination: Facilitate milestone reviews (Color Teams) and ensure all evaluator comments are adjudicated and integrated into the final response. - Technical Production & Document Engineering: - Desktop Publishing (DTP): Execute final formatting of proposal volumes in Microsoft Word, ensuring 100% compliance with Section L/M instructions (styles, margins, and page constraints). - Presentation Architecture: Design and architect executive-level slide decks for oral presentations and capability briefings, ensuring high visual impact and message clarity. - Quality Control: Conduct final compliance checks, including cross-reference validation, acronym list management, and PDF optimization for portal submissions. - Growth Infrastructure & Administration: - SharePoint Administration: Manage the Proposal SharePoint environment, including folder architecture, version control, and permissions management to ensure a streamlined collaborative workspace. - Content Development: Systematically capture and organize "Gold Baseline" content (resumes, past performance, and boilerplate) into a centralized, searchable repository. - Asset Maintenance: Proactively update corporate growth assets to ensure the team is never "starting from zero" on a live pursuit. Qualifications - 3+ years of experience in Federal Government contracting or professional proposal development. - High-level mastery of Microsoft Word (Styles and DTP) and PowerPoint (Master Slides/Architecture). - Practical experience managing SharePoint sites or similar document management systems. - Strong technical writing skills with the ability to translate SME input into compliant, persuasive prose. - A meticulous eye for detail and the ability to thrive in a high-velocity, deadline-driven environment. Desired Qualifications - Demonstrated experience supporting USSOCOM bids. - Experience supporting proposals for OCONUS work. - PMI Program Management Professional or Association of Proposal Management Professionals. Physical Requirements - Work is typically performed in an office setting. - Prolonged periods of sitting at a desk and working on a computer. - While performing the duties of this job, the employee is regularly required to stand, sit, demonstrate manual dexterity, climb stairs, talk, hear and see. - Must have the ability to lift 15-25 pounds. Company Description ITility is a Service-Disabled Veteran-Owned Business with a passion to equip our nation’s Intelligence Community, armed forces and first responders with the very best to empower their missions. From the virtual battlefield to boots on the ground, our people, processes, and performance drive our ability to help our clients protect what matters, now and for generations to come. At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe. - The Drive to Perform Beyond Perceived Limits. - The Desire to Find Significance in All We Do. - The Passion and Compassion That Powers Both.