Proposal Manager Location: Lexington Park, Maryland, United States Department: Business Development Job Description:     Overview AVIAN (pronounced a-v-yin) is seeking a Proposal Manager to support our Corporate Team and lead the development of high-impact federal and DoD proposals. In this role, you will guide planning, solutioning, and narrative development while partnering with growth teams to transform capture insights, technical strengths, and win themes into persuasive, compliant proposal products.   Join a Company Where You Can Make a Real Impact – and Own a Piece of the Future   Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we’d love to meet you.   We’re a mid-sized, employee-owned company on a mission to create meaningful value for both our employees and our customers. That means we’re not just looking for someone to fill a seat — we’re looking for someone who wants to build, innovate, and evolve with us.   Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.   Responsibilities   Proposal Leadership & Management · Lead the full proposal lifecycle (pre-RFP through submission) for federal and DoD opportunities, ensuring compliance, quality, and alignment with capture strategy. · Conduct requirements analysis, solutioning discussions, and compliance mapping using industry-standard processes (Shipley used). · Develop or oversee the development of proposal schedules, outlines, compliance matrices, storyboards, and content plans. · Work closely with BD and capture teams to understand customer needs, competitor landscape, program drivers, and solution differentiators. · Manage proposal kickoff meetings, daily standups, and solutioning sessions to align all contributors. · Coordinate all aspects of color team reviews (Pink, Red, Gold), including preparing review materials, collecting feedback, and managing recovery activities.   Content Development & Strategy · Develop compelling, compliant, cost-competitive proposal content including management approaches, technical narratives, win themes, discriminators, and executive summaries. · Integrate capture intelligence, past performance, and technical differentiators into narrative content. · Research, interview, and partner with SMEs to translate technical inputs into polished proposal language. · Tailor or repurpose existing content to meet specific solicitation requirements without sacrificing clarity or customer focus. · Ensure consistency in tone, voice, structure, and visual formatting across volumes.   Collaboration, Coordination & Compliance · Write, assess, and refine proposal content throughout the proposal process. · Facilitate information flow among BD, capture, SMEs, subcontractors, and leadership. · Utilization of SharePoint for document management, version control, and collaborative authoring. · Coordinate teammate data calls, resumes, past performance inputs, and contractual requirements. · Ensure all proposal elements meet evaluation criteria outlined in the RFP, including technical, management, past performance, and price volumes (in collaboration with pricing). · Develop and maintain compliance matrices that guide proposal section assignments and internal reviews.   Pricing & Strategy Integration (Preferred) · Contribute to or support Price-to-Win methodologies through cost estimating, scenario modeling, competitive analysis, and integration of pricing insights into technical volumes.   Quality & Delivery · Ensure delivery of polished, error-free proposal submissions on schedule, sometimes requiring night/weekend work during surge periods. · Maintain version control, quality control, and adherence to AVIAN branding and messaging. · Support continuous improvement by capturing lessons learned and refining proposal processes and tools.     Qualifications   Qualifications - Bachelor’s degree required (English, Communications, Journalism, Business, or related field preferred). - Minimum 5+ years leading and writing federal and DoD proposals; 10+ years’ experience preferred for complex pursuits. - Demonstrated success winning competitive government proposals. - Strong command of Shipley or other industry-standard proposal development methodologies. - Proven experience collaborating with BD and capture teams to integrate customer intelligence and win strategy into proposal content. - Exceptional writing and editing capability—able to create clear, compelling narratives from technical material. - Strong understanding of DoD organizations, terminology, mission areas, and acquisition processes. - Advanced proficiency with Microsoft Word and PowerPoint for large-document management and narrative development. - Significant experience with SharePoint. - Ability to work under tight deadlines, manage competing priorities, and coordinate with cross-functional teams. - Experience conducting color team reviews and incorporating feedback into revised submissions. - Ability to lead solutioning sessions and extract meaningful content from SMEs. - Experience working in a team environment and supporting the success of the team’s goals. - Due to the sensitivity of customer-related requirements, U.S. Citizenship is required. - Salary range: $120,000 - $150,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.) Desired / Preferred Qualifications - Experience with GovDash or other AI platform with regard to proposal development. - Experience performing as Volume Lead and/or Proposal Manager on major federal proposals. - Familiarity with government source selection processes. - Advanced degree in English, Communications, Journalism, Business, or related field. - Shipley, Lohfeld, or APMP training/certification. - Experience integrating price-to-win into technical/management volumes. Working Conditions/Environment - Occasional evening/weekend work required during peak proposal cycles. - Collaborative environment with tight deadlines and multiple simultaneous proposals. - Hybrid/remote options available. About being a part of Team AVIAN As an employee-owner, you’ll be a catalyst for progress — helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas together in smarter ways. Whether it’s helping us optimize workflows, enhancing the employee experience, or delivering more impactful solutions to our customers, your inputs will have reach and relevance across the organization.   Taking care of each other is a cornerstone of our AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.   You’ll Succeed Here If You... - See opportunities where others see routine - Are curious, collaborative, and passionate about making things better - Enjoy connecting dots across teams, tools, and tasks - Believe in doing the right thing the right way — even when no one’s watching - Play an active role in our growth, using your ideas and initiative to shape how we work, serve, and succeed together - Embrace a “one team” mindset knowing we are stronger together through trust, transparency and teamwork. - Understand the power of ownership — and are excited to be part of an employee-owned culture Why Join Us? - Employee Ownership: We’re not just building a company — we’re building a legacy. As an employee-owner, you’ll share in our success and have a direct stake in our future. - Real Growth: We’re expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger. - Purpose-Driven Work: Every improvement you help make is one that adds value — not just for us, but for the people and missions we support. - Culture of Collaboration: We’re big enough to take on meaningful challenges, but small enough that everyone still knows your name. - Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. - Flexible Leave Benefits: we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave. AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.

Role Description ITility seeks a talented Associate Proposal Manager who acts in a core execution role within the Proposal Operations team. This individual will manage end-to-end proposal processes for RFIs, SSNs, and Task Orders while providing critical writing and production support for large-scale, complex pursuits. The role requires a blend of technical writing, rigorous document engineering (DTP), and digital workspace administration. This position is eligible for fully remote, or a hybrid (2-3 days per week onsite) schedule. Core Responsibilities - Proposal & RFI Execution: - Full Lifecycle Management: Lead end-to-end responses for RFIs and Task Orders, including deconstructing requirements, creating compliant outlines, and managing the submission schedule. - Content Generation: Draft, edit, and tailor technical, management, and past performance narratives to meet specific RFP evaluation criteria. - Review Coordination: Facilitate milestone reviews (Color Teams) and ensure all evaluator comments are adjudicated and integrated into the final response. - Technical Production & Document Engineering: - Desktop Publishing (DTP): Execute final formatting of proposal volumes in Microsoft Word, ensuring 100% compliance with Section L/M instructions (styles, margins, and page constraints). - Presentation Architecture: Design and architect executive-level slide decks for oral presentations and capability briefings, ensuring high visual impact and message clarity. - Quality Control: Conduct final compliance checks, including cross-reference validation, acronym list management, and PDF optimization for portal submissions. - Growth Infrastructure & Administration: - SharePoint Administration: Manage the Proposal SharePoint environment, including folder architecture, version control, and permissions management to ensure a streamlined collaborative workspace. - Content Development: Systematically capture and organize "Gold Baseline" content (resumes, past performance, and boilerplate) into a centralized, searchable repository. - Asset Maintenance: Proactively update corporate growth assets to ensure the team is never "starting from zero" on a live pursuit. Qualifications - 3+ years of experience in Federal Government contracting or professional proposal development. - High-level mastery of Microsoft Word (Styles and DTP) and PowerPoint (Master Slides/Architecture). - Practical experience managing SharePoint sites or similar document management systems. - Strong technical writing skills with the ability to translate SME input into compliant, persuasive prose. - A meticulous eye for detail and the ability to thrive in a high-velocity, deadline-driven environment. Desired Qualifications - Demonstrated experience supporting USSOCOM bids. - Experience supporting proposals for OCONUS work. - PMI Program Management Professional or Association of Proposal Management Professionals. Physical Requirements - Work is typically performed in an office setting. - Prolonged periods of sitting at a desk and working on a computer. - While performing the duties of this job, the employee is regularly required to stand, sit, demonstrate manual dexterity, climb stairs, talk, hear and see. - Must have the ability to lift 15-25 pounds. Company Description ITility is a Service-Disabled Veteran-Owned Business with a passion to equip our nation’s Intelligence Community, armed forces and first responders with the very best to empower their missions. From the virtual battlefield to boots on the ground, our people, processes, and performance drive our ability to help our clients protect what matters, now and for generations to come. At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe. - The Drive to Perform Beyond Perceived Limits. - The Desire to Find Significance in All We Do. - The Passion and Compassion That Powers Both.

• Develop the GSI Sales across ASEAN in coordination with the local/region Tendering and Project Execution teams. • Support in driving sales growth, managing client relationships, and developing sales strategies. • Accountable for Sales Strategy Definition and Implementation, developing Customer Intimacy, Business Development, and Order Intake. • Ensure strict application of GEV’s Ethic, Compliance, and processes. • Overall responsibility to develop pipeline and drive margin and top-line growth for Service Opportunities related to HVDC, FACTS, and ACS. • Build and maintain strong relationships with clients, ensuring customer satisfaction and identifying new business opportunities. • Meet or exceed sales targets and objectives for defined country of responsibility. • Work with the Sales & Tendering teams to prepare sales proposals, presentations, and quotes. • Maintain accurate records of sales activities and client interactions. • Participate in sales team meetings, training programs, and collaborative projects. • Identify and generate new sales leads through various channels. • Identify key opportunistic areas for synergies and collaboration between GEV and customers.

Role Description The Proposal Manager leads the administrative aspects of RINA’s NAM Proposal Management team, coordinating non-technical activities for timely, high-quality tender submissions. The role works with technical and business development teams to ensure proposals meet company and client standards, monitors tender portals, organizes bid reviews and progress meetings, gathers departmental input, and oversees the submission process from qualification to completion. - Analyze client request (RFP/Q) and develop proposal responsibility matrix - Set up and lead proposal kickoff calls to ensure alignment on client focused strategies - Lead and facilitate proposal or presentation review meetings as necessary - Set up and format proposal documents and presentation decks according to RINA templates - Collaborate with technical staff to write, review, and edit original content for clarity, compliance, and key messages - Prepare draft versions of proposal content as assigned (resumes, project fact sheets, corporate information) - Lead presentation teams, facilitate meetings, develop interview strategy, coach and provide feedback to presenters, and prepare teams for Q&A - Proofread all material for grammatical and formatting errors - Create simple graphics that meet RINA brand standards to effectively communicate the strategic visions - Work with minimal oversight, demonstrating strong interpersonal and persuasive communication skills - Manage timelines for each proposal, ensuring that deadlines are met - Verify compliance with client requirements - When hard copies are required, physically produce documents using internal production resources OR coordinate vendor production of documents - Manage on-time delivery of assigned proposals, whether via online portal, FedEx, or via RINA employee - Archive proposal documents as per regional policy - Maintain proposal content libraries - Attend weekly Proposal Team meetings to review pending items, proposal status, and team initiatives - Perform additional responsibilities as required by business needs Qualifications - Bachelor’s degree - 5+ years’ of relevant A/E/C experience with an understanding of A/E/C industry terminology and procedures - Proficient with Microsoft Word, Microsoft PowerPoint, and Adobe InDesign. Adobe Creative Suite is a plus - Strong organizational and time management skills with demonstrated ability to manage and prioritize multiple projects and deadlines - Demonstrated experience managing standard and complex proposals from onset to conclusion with general guidance - Excellent written and verbal skills - Excellent attention to detail - Comfortable self-managing; motivated self-starter who will work well in a remote team environment - Demonstrated ability to facilitate meetings and coordinate large, diverse teams - Strong leadership, communication, liaison, personnel management, and administrative skills - Experience working under tight time constraints a plus Benefits - Comprehensive benefits package including: - Medical, Dental, Vision - Medical Flexible Spending Account - Dependent Care Spending Account - Health Savings Account - Transit, Parking - Basic Life, Basic AD&D - Voluntary Life, Voluntary AD&D - Short-Term Disability, Long-Term Disability - Voluntary Accident, Voluntary Critical Illness - Identity Theft Protection - Pet Insurance - Employee Assistance Program - Paid time off - Company holidays - Tuition reimbursement - Nursery grant - Travel resource services - 401K plan with company discretionary match