Design studio that empowers early-stage companies to tell their story and build their vision.
Operations Coordinator
Location
New York
Posted
15 days ago
Salary
0
Seniority
Mid Level
Job Description
Operations Coordinator
Nen Creative
• Own day-to-day invoice intake, payment tracking, vendor follow-up, and reimbursement coordination • Support client invoicing, A/R follow-up, collections tracking, and billing coordination • Make sure invoices are sent on time and payment status is clearly tracked • Help ensure vendors are paid on time and approval workflows move quickly • Track team hours, follow up on missing time entries, and help reconcile hours against client agreements • Maintain clean records across Ramp, Gusto, QuickBooks, Monday, and internal tracking systems • Support expense tracking, receipt collection, card management, and reimbursement workflows • Help document SOPs and improve repeatable finance and ops processes over time • Flag issues early when something is missing, delayed, inaccurate, or likely to create downstream problems
Job Requirements
- 0–2 years of experience preferred
- Strong internship experience welcomed
- Extremely organized and detail-oriented
- Strong operational follow-through and sense of accountability
- Comfortable handling recurring operational tasks with consistency and accuracy
- Strong written communication skills
- Comfortable learning and working across systems and tools quickly
- Able to manage multiple priorities without things slipping through the cracks
- Proactive, resourceful, and willing to learn
- Comfortable in a fast-moving startup or agency environment
- High level of discretion and professionalism around sensitive company information
Benefits
- Medical, dental, and vision coverage
- 401(k)
- PTO
- Company holidays
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