Title: Medical Secretary- Duke Cancer Center Southpoint Location: Durham United States Work Arrangement: Requisition Number: 270098 Regular or Temporary: Regular Location: Durham, NC, US, 27713 Personnel Area: DUKE HOSPITAL Job Description: At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke University Hospital Pursue your passion for caring with Duke University Hospital in Durham, North Carolina, which is consistently ranked among the best in the United States. The largest of the four Duke Healthhospitals with 1062 patient beds, it features comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center, an endo-surgery center, and more. Job Summary Perform secretarial duties in support of general medical office activities to relieve medical professional personnel of clerical and administrative details and to maintain an efficient and effective operation. Hours: Monday-Friday 8:00-4:30, no weekends, no holidays, no call requirements 2 remote days per week, 3 on-site days Location: Duke Cancer Center Southpoint, some cross coverage required at Duke Cancer Center at Duke University Hospital Work Performed Screen and sort mail and documents; respond to routine items not requiring supervisor's attention according to instructions and standard procedures. Set up and maintain office files of patient records, reports, correspondence and miscellaneous information in an organized fashion. Take or transcribe dictation; type medical reports and summaries, patient histories, operative notes, manuscripts and letters from rough draft to final copy ensuring accuracy and completeness. Operate general office machines to include regular typing and word processing equipment, copy machines, calculators and transcription equipment. Answer telephone, screen calls, respond to routine questions and take messages in accordance with physician's instructions; serve as receptionist for office or clinics as necessary; greet patients, make appointments or proper referrals according to instructions and procedures; prepare documents and materials for clinics and/or patient admissions as requested. Maintain physician's calendar of appointments and schedules, preparing materials and bringing pertinent items and dates to his/her attention as requested. Perform other related duties incidental to the work described herein. Knowledge, Skills and Abilities TYPING-MEDICAL TYPING-MANUSCRIPTS DICTAPHONE RECEPTION EDITING/PROOFING FILING TELEPHONE PROTOCOL SHORTHAND/SPEEDWRITING ACCOUNTING/BOOKKEEPING MEDICAL TERMINOLOGY OFFICE PROCEDURES CORRESPONDENCE MICROSOFT WINDOWS PC WORDPROCESSING SOFTWARE PC SPREADSHEET SOFTWARE PC DATABASE MGT SOFTWARE WORDPERFECT MICROSOFT WORD MICROSOFT EXCEL DATABASE Level Characteristics N/A Minimum Qualifications Education Work requires a general educational background normally equivalent to a high school education. Experience Work requires two years of related medical clerical experience sufficient to acquire skills in transcribing medical terminology, office organization and communications. A completed medical secretarial program (nine months up to two years accredited program) may be substituted for equivalent experience. - An optional typing speed of 50 correct words per minute may be required. Degrees, Licensures, Certifications N/A Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department. Nearest Major Market: Durham Nearest Secondary Market: Raleigh

• Assist with licensing and compliance requirements for an aesthetic medicine practice • Answer patient calls and manage patient inquiries professionally • Handle patient-related questions and scheduling coordination • Support the launch and day-to-day administrative operations of the practice • Manage and organize emails across six different business email accounts • Sort, prioritize, and respond to emails in a timely manner • Unsubscribe from junk mail and maintain organized inbox systems • Handle calendar management and scheduling • Conduct follow-ups on various business and operational matters • Respond to VRBO and vacation rental booking requests • Coordinate with cleaning staff for property turnovers • Follow up with handymen, contractors, and maintenance providers • Assist with ongoing rental property operations and coordination • Provide executive-level administrative support across multiple businesses • Help improve organization and workflow systems • Assist with personal and professional task management • Support ongoing operational growth and business expansion initiatives

Executive Assistant to C Level Executive Job Description A global holding firm is seeking a dynamic and resourceful Executive Assistant to join their growing organization. This is an exciting opportunity for a highly organized, NYC-savvy professional who thrives in a fast-paced, entrepreneurial environment. You will serve as the right hand to a high-profile senior executive, managing a demanding calendar, coordinating travel, and handling confidential communications with the utmost discretion. In addition to traditional EA responsibilities, this individual will take full ownership of the firm’s social media presence — crafting content, scheduling posts, and helping build a compelling personal brand across platforms. Looking for someone who is self-motivated, solutions-oriented, and able to anticipate needs before they arise. You will be part of a collaborative and forward-thinking team that values initiative, creativity, and a can-do attitude. No two days are the same, and the right person will embrace that with enthusiasm. - 110-135k plus bonus and overtime ( Depends on Experience) Responsibilities: - Provide comprehensive, right-hand support to the executive, managing schedules, priorities, and communications with precision and discretion - Act as a gatekeeper and liaison between the executive and internal/external stakeholders, including board members, senior leaders, investors, and partners - Anticipate needs, proactively solve problems, and handle sensitive matters with absolute confidentiality - Ability to manage multiple priorities simultaneously - Partner with other executives’ assistants and teams to ensure alignment and efficiency - Manage the local facilities support services - Support special projects and ad hoc initiatives as assigned Required Qualifications: - Proven ability to operate effectively in high-pressure, fast-moving environments - Strong judgment, emotional intelligence; able to handle challenging situations with professionalism - Exceptional organizational and time management skills with strong attention to detail - Excellent written and verbal communication skills If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits. #LI-AK2 #LI-MO1

Role Description This is a remote position. Our client is looking for a Full-Time Executive Assistant to provide strategic and operational support to their CEO in a fast-paced and highly collaborative environment. This role is ideal for someone who thrives on structure, enjoys anticipating needs before they arise, and takes pride in helping executives stay organized and focused. - Manage and maintain the CEO’s inbox, including organizing communications, prioritizing messages, drafting replies, and sending responses on their behalf. - Coordinate and optimize the CEO’s calendar by scheduling meetings, protecting focus time, preventing conflicts, and ensuring preparedness for upcoming commitments. - Track ongoing priorities, pending tasks, and follow-ups to ensure responsibilities and deadlines are completed on time. - Maintain visibility over the CEO’s projects, commitments, and action items while proactively identifying bottlenecks or areas needing attention. - Support organizational workflows and improve operational efficiency across daily activities. - Conduct research and gather information as needed to support executive initiatives and decision-making. - Assist with documentation, communication drafting, and administrative coordination. - Ensure accurate organization of files, notes, schedules, and executive priorities. - Communicate effectively with internal and external stakeholders in a professional manner. Qualifications - Previous experience supporting C-level executives is highly valued. - Experience handling confidential information with discretion and professionalism. - Familiarity with Daylite CRM or similar productivity systems is considered a plus. - Comfortable adapting to changing priorities and dynamic workflows. - Strong sense of ownership and initiative. - Ability to anticipate needs and proactively solve problems. - Familiarity with Apple devices and macOS workflows (Apple MacBook required). Requirements - 3–4+ years of experience supporting executives or leadership teams. - Strong written and verbal communication skills. - Excellent grammar, editing, writing, and organizational abilities. - Strong time management and planning capabilities. - Ability to manage multiple priorities in a fast-moving environment. - Comfortable working with technology, productivity platforms, and software tools. - Experience using Mac and iOS environments. - Proficiency with productivity tools such as Apple Mail, Keynote, Microsoft Word, and Excel. - Ability to work independently while maintaining a high level of accuracy and accountability. - Strong attention to detail and follow-through. Benefits - Full-time, 100% remote role offering flexibility and the freedom to work from anywhere. - The opportunity to support a leader inside an established software company with a strong global customer base. - Exposure to modern productivity tools and collaborative work environments. - A culture where honesty, transparency, and quality work are genuinely valued.