Role Description We are looking for a detail-oriented and organized Accounts Payable Administrator to join our finance team. The successful candidate will be responsible for managing supplier invoices, processing payments, reconciling accounts, and ensuring all financial transactions are completed accurately and on time. This role is ideal for someone with strong administrative and accounting skills who thrives in a fast-paced environment. Key Responsibilities - Process supplier invoices, credit notes, and expense claims accurately and efficiently - Match purchase orders, invoices, and delivery notes - Prepare and process weekly/monthly payment runs - Reconcile supplier statements and resolve discrepancies promptly - Maintain accurate accounts payable records and filing systems - Communicate with vendors regarding payment queries and account issues - Assist with month-end closing and audit preparation - Ensure compliance with company policies and financial procedures - Monitor outstanding invoices and follow up where necessary - Support the finance team with ad hoc administrative duties Qualifications - Proven experience in an Accounts Payable, Finance Administration, or similar role - Strong understanding of accounts payable processes and reconciliations - Proficiency in Microsoft Excel and accounting software (e.g., Sage, Xero, QuickBooks, SAP, or Pastel) - Excellent attention to detail and numerical accuracy - Strong organizational and time-management skills - Good communication and problem-solving abilities - Ability to work independently and as part of a team - Diploma or certificate in Accounting, Finance, or Bookkeeping preferred Requirements - Experience working with high-volume invoice processing - Knowledge of VAT/tax regulations - Ability to meet strict deadlines in a fast-paced environment Benefits - 401(k) - 401(k) matching - Bonus based on performance - Competitive salary - Dental insurance - Flexible schedule - Health insurance - Paid time off - Relocation bonus - Signing bonus - Stock options plan - Vision insurance Company Description This is a remote position.

• Accurately verify and approve invoices before payment, ensuring correct pricing and adherence to company policies. • Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts. • Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts. • Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up to date. • Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions. • Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies. • Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards. • Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed.

• Monitor the AP inbox; review and respond to incoming emails promptly • Enter invoice and payment data into the TMS accurately and on schedule • Review transactions for accuracy; spot and flag mismatches, duplicates, or missing fields • Maintain Notice of Assignment and Letter of Release records within the system • Keep digital records organized, naming consistent, and supporting docs filed in the right place • Support the finance team with additional administrative tasks as needed • Learn and use the Ascend platform to support AP processes (training provided) • Work confidently in Microsoft Outlook and Excel daily

• Monitor and maintain the AP inbox; review and respond to incoming emails promptly • Communicate discrepancies or missing information to the right teammate by email • Track outstanding items through to resolution • Enter invoice and payment data into the TMS accurately and on schedule • Review transactions for accuracy; spot and flag mismatches, duplicates, or missing fields • Maintain Notice of Assignment and Letter of Release records within the system • Learn and use the Ascend platform to support AP processes (training provided) • Work confidently in Microsoft Outlook and Excel daily • Keep digital records organized, naming consistent, and supporting docs filed in the right place • Support the finance team with additional administrative tasks as needed