Role Description Wir suchen eine motivierte Persönlichkeit im Bereich HR Operations & Systems, die unser Team im operativen Tagesgeschäft unterstützt und gleichzeitig Freude daran hat, unsere HR-Software aktiv zu betreuen und weiterzuentwickeln. - Betreuung und Pflege unserer HR-Software sowie Unterstützung bei der Optimierung bestehender Prozesse - Implementierung neuer MVZs in unsere HR-Systemlandschaft - Durchführung von Schulungen für Mitarbeitende und Ansprechpartner:innen - Unterstützung im operativen HR-Tagesgeschäft - Pflege digitaler Personalakten - Erstellung von Verträgen, Bescheinigungen und Arbeitszeugnissen - Mitwirkung bei verschiedenen HR-Projekten - Unterstützung entlang des gesamten Employee Lifecycles - Zusammenarbeit mit internen Schnittstellen und externen Partnern Qualifications - Erste Berufserfahrung im HR-, Verwaltungs-, Assistenz- oder Office-Bereich - Eine abgeschlossene kaufmännische Ausbildung, z. B. als Personaldienstleistungskaufmann/-frau, Kaufmann/-frau für Büromanagement, Industriekaufmann/-frau, Medizinische/r Fachangestellte/r oder vergleichbar – alternativ ein Studium im Bereich Personal, BWL, Wirtschaftspsychologie oder ähnlichem - Hohe IT-Affinität und Interesse an digitalen HR-Systemen und Prozessen - Strukturierte, zuverlässige und eigenständige Arbeitsweise - Kommunikationsstärke sowie Freude daran, Mitarbeitende zu schulen und zu unterstützen - Erfahrung im medizinischen Umfeld oder mit MVZ-Strukturen ist ein Plus, aber kein Muss Benefits - Flexibles & modernes Arbeiten - Viel Gestaltungsspielraum - Dynamisches Umfeld - Strukturierte Einarbeitung

Role Description We're looking for a skilled and detail-oriented Global Payroll Specialist to join Zone's People Strategy team. Reporting directly to the Director of Global Payroll & Total Rewards, you'll own end-to-end payroll processing across four countries — the UK, Netherlands, Czech Republic, and Australia — while supporting oversight of several Employer of Record (EOR) arrangements through our partner, Remote. This is a highly cross-functional role that sits at the intersection of payroll operations, compliance, HRIS, and benefits. You'll collaborate closely with Finance, Legal, and People team members across time zones, and occasionally cross-train with your US-based payroll counterpart to build organizational resilience and shared expertise. If you're someone who thrives on getting the details right, appreciates the complexity of multi-country compliance, and wants a role with real ownership and room to grow, we'd love to hear from you! What you'll do: - Payroll processing & compliance - Process accurate and timely payroll for employees in the UK, Netherlands, Czech Republic, and Australia on a monthly cycle. - Monitor and audit payroll activity across EOR-managed employee populations via Remote, ensuring data accuracy and flagging discrepancies in a timely manner. - Stay current on statutory changes across all jurisdictions — including tax rates, leave entitlements, and reporting obligations — and implement updates proactively. - Manage year-end activities for each country, monthly reporting, and maintain vendor relationships, ensuring accuracy and on-time submission. - Controls & reporting - Proactively perform payroll reconciliations and prepare GL journal entries to support month-end close in partnership with Finance. - Maintain thorough payroll documentation to support internal audit readiness under ISO and SOC 2 frameworks. - Produce regular payroll reports and variance analyses for Finance and People leadership. - HRIS & systems - Serve as a functional owner of the HRIS-to-payroll workflow from BambooHR to Remote, verifying data accuracy and ensuring trust in system source of truth. - Support configuration improvements, data integrity projects, and integrations between BambooHR and downstream systems. - Partner on HRIS improvement initiatives and testing cycles as the People team evolves its tech stack. - Benefits & employee experience - Support the administration of country-specific benefits, including enrollment changes, vendor coordination, and employee education. - Develop familiarity with global benefits programs to serve as a resource for the larger HR team and cross-functional projects. - Handle employee-related inquiries with care, accuracy, and appropriate urgency. - Cross-functional collaboration - Cross-train with the US Payroll Specialist to build shared operational knowledge and support continuity. - Maintain strong working relationships with tax agencies, local payroll vendors, and EOR partners. - Contribute to policy documentation and process improvement projects as the team scales, actively exploring how AI tools can reduce manual lift, improve accuracy, and free up capacity for higher-value work. Qualifications - 4+ years of experience in payroll, with meaningful hands-on exposure to at least two of our four target countries (UK, Netherlands, Czech Republic, Australia). - Working knowledge of country-specific payroll regulations, including PAYE/RTI, Dutch wage tax, Czech social and health insurance contributions, and Australian STP and superannuation. - Experience working with or alongside EOR providers (Remote system experience is a plus). - Skilled in BambooHR or a comparable HRIS; able to identify data issues and partner on system improvements. - Strong data and reconciliation skills — you catch errors before they become problems through incredible eye for detail. - Able to manage competing deadlines across time zones without losing the details. - Clear, professional communicator who can translate payroll complexity for non-payroll audiences. - Naturally collaborative, with a high bar for accuracy and discretion. Nice to Have: - Experience with SOC 2 or ISO audit support in an HR or payroll context. - Familiarity with global benefits administration. - Exposure to US payroll (helpful for cross-training purposes). - Second European language proficiency. - CIPP or equivalent experience. Benefits - Fully paid parental leave. - Fully-covered, top-tier health insurance. - Unlimited vacation. - 100% remote work environment. Company Description Zone & Co is a leading provider of cloud-native software solutions built on the Oracle NetSuite platform. Our company is dedicated to serving finance and accounting professionals by offering a portfolio of innovative apps known as Zone Apps. These apps are specifically designed to simplify and automate critical financial data and workflows across various business entities. As a Software-as-a-Service (SaaS) provider, we empower our 1,500+ customers worldwide to work smarter, faster, and more securely while maximizing the value of the Oracle NetSuite platform.

• Serve as a primary point of contact for HR-related inquiries across assigned business units, providing guidance on benefits, payroll, recruiting, policies, procedures, and workers’ compensation matters. • Support associate relations activities by addressing workplace concerns and escalating complex matters to HR leadership as needed. • Coordinate onboarding activities, including New Hire Orientation, background checks, system access, and I-9 compliance to support a positive associate experience. • Support recruitment activities by assisting with job descriptions, resume screening, interview coordination, and job offer processes. • Oversee timekeeping and payroll-related activities for assigned business units to ensure timely and accurate processing. • Partner with internal teams to support leave of absence administration and associate accommodations in compliance with company policies and applicable regulations. • Promote associate engagement initiatives and support programs that foster a positive and inclusive work environment. • Maintain compliance with federal, state, and local employment laws and company policies across all HR activities. • Support reasonable suspicion and post-accident drug screening processes in partnership with business unit leadership. • Monitor and track required associate training to support compliance and operational readiness. • Maintain accurate HR records, documentation, and reporting while ensuring confidentiality of sensitive information. • Support exit interview processes and communicate trends or concerns to HR leadership.

• Support the administration and optimization of Workday and other HRIS tools; troubleshoot issues and ensure data integrity across the platform. • Execute the operational transactions of key employee milestones, including compensation adjustments, promotions, terminations, and onboarding. • Design and maintain real-time dashboards; provide actionable reporting on turnover, headcount, and other key organizational metrics. • Develop Standard Operating Procedures (SOPs) and document workflows to scale HR operations effectively. • Lead the day-to-day administration of global health and wellness programs, acting as the primary point of contact for employee inquiries. • Execute the benefit reconciliation process and ensure accurate, timely processing of all carrier billing. • Coordinate and track leave programs (FMLA, Disability, etc.) ensuring a supportive experience for employees and compliance with all regulations. • Assist in the evaluation and rollout of employee perks to enhance the overall employee value proposition. • Direct the preparation and submission of information required for EEO-1, ADA, FMLA, and Department of Labor audits. • Draft or revise internal HR policies to ensure they remain current with changing local, state, and federal labor laws. • Maintain rigorous documentation standards for OSHA and other governmental reporting requirements.