• Support vendor onboarding and maintain accurate vendor master records • Review and reconcile corporate credit card transactions and supporting documentation • Review employee expense reports for compliance with company policy, coding, and approvals • Prepare month-end journal entries and assist with cash reconciliations • Maintain organized documentation for audits, compliance reporting, and internal controls • Provide day-to-day support for invoice processing, vendor inquiries, payment activities, and other AP functions • Assist with special projects and other accounting tasks as assigned

• Responsible for the end-to-end accounts payable process, including invoice processing, vendor master data management, payments processing, and Travel & Expense (T&E) claim management • Ensure timely and accurate recording and settlement of company obligations while maintaining compliance with internal controls, company policies, and accounting standards • Process and confirm purchase orders, identifying and resolving discrepancies between purchase requisitions, purchase orders, and confirmations • Record confirmed purchase order details in ERP systems and notify internal stakeholders of any changes • Process PO and Non-PO invoices in accordance with three-way matching and internal controls • Validate invoice accuracy, completeness, tax compliance, and correct vendor details • Post approved invoices and credit notes, ensuring proper GL/CC and project coding • Prepare, validate, and execute payment proposals across multiple payment methods • Review and resolve payment exceptions, blocked vendors, advances, and reconciliations • Coordinate payment approvals with Treasury and Finance Controllers • Generate and distribute remittance advice to vendors • Process payable taxes, prepare tax return reports, and coordinate tax payments • Create and maintain vendor accounts following required documentation and verification standards • Perform invoice audits and quality checks, report findings, and recommend process improvements • Respond to vendor and internal queries related to invoices, payments, tax documentation, and account status within defined SLAs • Investigate and resolve payment discrepancies, missing invoices, and vendor statement issues • Route requests appropriately to internal teams • Prepare month-end accrual reports and post accrual journal entries • Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analysis • Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments • Maintain accurate documentation to support audits and compliance reviews • Validate and report expense-related tax data in required formats

Role Description Kaizen Asset Management Services is looking for a detail-oriented Accounts Payable Administrator to manage the end-to-end accounts payable process, ensuring accurate, timely, and compliant payments while maintaining strong vendor and internal relationships. This role is critical in supporting the organization’s financial integrity and operational efficiency through effective invoice management, payment processing, and reconciliation activities. - Review, verify, and process vendor invoices in alignment with purchase orders and general ledger coding requirements - Ensure timely and accurate execution of payments through approved systems and banking platforms - Perform regular vendor statement reconciliations and promptly resolve discrepancies - Manage vendor communications professionally, addressing inquiries and resolving issues efficiently - Ensure strict adherence to internal controls, financial policies, and audit requirements - Collaborate closely with Procurement and other departments to resolve invoice and payment-related matters - Maintain accurate financial records and support internal reporting and audit processes The ideal candidate will demonstrate strong attention to detail, excellent organizational and communication skills, and a solid understanding of accounts payable processes within an ERP environment. This is an excellent opportunity to contribute to a dynamic finance team and play a key role in ensuring financial accuracy and operational excellence. Qualifications - Bachelor's degree in Accounting, Finance, or related field preferred - Proven experience in accounts payable administration or similar financial role - Strong knowledge of accounts payable processes and financial controls - Proficiency with accounting software such as QuickBooks, Oracle, or similar platforms - Excellent organizational skills and attention to detail - Ability to manage multiple priorities and meet deadlines - Good communication and interpersonal skills - Understanding of VAT regulations and compliance requirements - Experience in property management or real estate sector is a plus Company Description

Title: Accounts Payable Coordinator Location: Kent United States Job Description: WHY JOIN SCHNELLER At Schneller, we're committed to quality products and a safe, supportive workplace. We value people who take pride in their work, look out for their teammates, and are eager to grow. If you're ready to get your hands on meaningful work in a stable manufacturing environment, we'd love to hear from you. Position Summary The Accounts Payable Coordinator is responsible for executing accurate and timely financial transactions in compliance with company policies, procedures, and US GAAP. This role primarily focuses on accounts payable functions while also supporting accounts receivable activities, including collections, during peak periods or team absences. This is a part-time position, working 3 days per week (8 hours per day). Wednesday is a required workday; the remaining two days can be determined based on business needs and candidate availability. Key Responsibilities Accounts Payable - Match purchase orders, receiving documents, and invoices; obtain proper approvals for payment - Accurately enter invoices into the ERP system - Process and distribute checks, ensuring appropriate signatures - Generate ACH bulk payments and record transactions in the ERP system - Manage and track sales tax for quarterly filings General Accounting Support - Assist with month-end close, including journal entries and account reconciliations - Support accounts receivable activities, including invoicing, collections, and reporting on assigned accounts - Prepare and distribute incoming and outgoing mail Backup & Additional Duties - Prepare reports and participate in credit meetings - Post cash receipts and sales transactions in the ERP system - Generate pro forma invoices for prepayment accounts - Perform periodic audits of sales orders for accuracy and completeness Qualifications & Requirements - Associate degree in Accounting or Finance preferred - 3-5 years of accounting experience, preferably in a manufacturing environment - Experience with AP automation tools is a plus - Advanced proficiency in Microsoft Office, particularly Excel - Strong attention to detail with a high level of accuracy - Ability to manage multiple priorities, meet deadlines, and work independently - Solid understanding of accounting principles, including GAAP, and relevant regulations - Excellent communication skills and ability to collaborate across teams