Role Description We are seeking a hands-on and process-driven Accounts Payable Manager to lead and stabilize our AP operations. This role will be critical in improving existing workflows, clearing backlogs, and supporting a potential transition to an offshore AP structure. You will work closely with finance leadership to ensure accuracy, efficiency, and scalability across all AP processes. Key Responsibilities - Own end-to-end accounts payable operations, including invoice intake, coding, approvals, payment processing, and vendor management. - Stabilize and streamline current AP processes, ensuring accuracy, timeliness, and strong internal controls. - Manage and reduce any existing backlog while implementing sustainable process improvements. - Develop, refine, and maintain clear SOPs and process documentation (including Loom/video-based guides where applicable). - Support knowledge transfer and onboarding for offshore or distributed AP teams. - Partner closely with the Controller and Finance team to support month-end close and reporting requirements. - Identify and implement opportunities for automation, efficiency gains, and system enhancements. What Success Looks Like - AP processes are stabilized, documented, and running efficiently. - Backlogs are cleared and workflows are optimized. - Offshore or distributed teams are successfully onboarded and productive. - Improved visibility, accuracy, and timeliness across AP operations. Qualifications - Proven experience in Accounts Payable leadership or management roles. - Background in consumer, retail, or eCommerce industries preferred. - Strong experience working with ERP systems (ideally NetSuite or similar platforms). - Demonstrated ability to step into complex or disorganized environments and quickly drive structure and improvements. - Experience supporting process transitions, offshoring, or scaling finance operations is a plus. - Detail-oriented with strong organizational, documentation, and communication skills.

Role Description The AP Process Associate is responsible for entry of invoices for goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services. - Review and process invoices along with providing resolutions for the invoices and releasing the invoices for payment; to include EDI invoice processing. - Articulate and demonstrate basic Accounts Payable process concepts: 3-way match, PO, NON PO. - Review and validate basic essentials of valid invoices like supplier details, PO, bank account, invoice #, invoice date, etc. - Maintain a tracker of exceptions, ensure invoices/queries are balanced for knowledge retention and follow-up. - Provide data and root cause analysis to support continuous process improvement. - Enforce the internal compliance policy and guidelines established by management on daily operational activities. - Maintain and actively manage the Aging AP-PO (Accounts Payable–Purchase Order) report, ensuring timely review, accurate tracking, clarifying discrepancies with internal business partners (R&S and AvKare), and ensuring all aged items are properly received, documented, and processed in accordance with company policies and deadlines. - Accurately track, review, and enter miscellaneous invoices into the accounting system while developing and applying a comprehensive understanding of miscellaneous General Ledger (GL) codes. Ensure proper coding, documentation, and compliance with internal financial procedures to support accurate financial reporting. - Monitor, organize, and maintain the Accounts Payable email inbox in collaboration with R&S team members. Serve as a key point of coordination for incoming vendor invoices and miscellaneous requests, ensuring timely responses, proper documentation, and efficient routing or processing of all communications to support smooth AP operations. Qualifications - Experience in Accounts Payable processes. - Strong attention to detail and accuracy. - Ability to communicate effectively with internal and external stakeholders. Requirements - Proficiency in accounting software and Microsoft Office Suite. - Knowledge of financial regulations and compliance. - Ability to work independently and as part of a team. Benefits - Competitive salary. - Health and wellness programs. - Opportunities for professional development.

Title: Accounts Payable Assistant Location: San Francisco United States Job Description: Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office. About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: - Post, process, review and file invoices - Assist in matching checks with invoices weekly - Assist in some Accounting inquires - Assist in vendor Statements, ACH Direct Deposit Form, W-9 - Assist Accounts Payable department when needed - Back up to the AP Staff when needed - All other duties as assigned or required Skills and experience: Required: - Available to work overtime, as required - After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications - Available to work overtime, as required - General knowledge of accounting principles and/or bookkeeping Preferred: - Previous 3E Elite and Chrome River experience - 10-key by touch - Previous law firm experience Competencies: - Must be able to accurately use a calculator - Accuracy and initiative - Professional demeanor and telephone manners - Excellent communication and organizational skills - Ability to work independently and under pressure - Ability to interact and work well with others (co-workers and vendors) - Excellent follow through skills - Excellent command of math and English grammar Physical & Work Environment: Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

• Take ownership of the accounts payable process and keep financial operations running smoothly and accurately • Support a fast-paced finance team by processing invoices, tracking expenses, and ensuring vendors are paid on time • Play a critical role in maintaining financial accuracy, compliance, and operational efficiency • Process vendor invoices, credit card transactions, and employee expense reimbursements with accuracy and efficiency • Ensure timely payments of vendor obligations while maintaining proper documentation • Reconcile discrepancies by coordinating with vendors and internal departments • Maintain accurate financial records and support audit-ready documentation practices • Assist in improving accounts payable workflows and identifying process efficiencies • Handle additional accounting support tasks as assigned